caitkennedy

Problem with tags in shared notebooks

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My husband and I have a shared notebook that he created and in which he is able to create tags but I am not. I can add them to a note but when the same note is reopened, the tag is gone.

Is there a reason for this or is it a bug? (He is a premium user, I am not.)

TIA,

Caitlan

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Guests can only add tags to a note if those tags are already part of that shared notebook. I.e. the tag must already be applied to at least one of the other notes in that notebook. This is to prevent a guest from polluting your account with dozens of tags that you need to find and delete on the left side.

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Thanks! That was the answer I was looking for. It doesn't solve the problem, but it makes sense.

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@engberg

Is that the official response, or just a description of the current behavior? This seems like a major limitation to me. As a premium user, if I grant someone access to a notebook I expect them to make changes to it responsibly. After all, they clearly have the power to "pollute" my notebook with new notes and content.

Tags should be editable by anyone with write access to the note. I consider any other behavior to be a bug.

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Is that the official response, or just a description of the current behavior?

That's the official response -- Dave is the CTO of Evernote. It's by design, so maybe a bug by your definition, but...

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Tags should be editable by anyone with write access to the note. I consider any other behavior to be a bug.

I have to agree with sbliven: this is becoming more and more of an issue and needs to be reconsidered. It should at least be an option to grant permission to tag in shared notebooks.

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I also agree with sbliven. If this is a decision based on performance or some other technical issue then... if not then it is extremely limiting to premier users. Really makes sharing notebooks in a team environment clunky and almost unusable :(.

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You can apply existing tags (i.e. tags that the owner has already applied to at least one note in that notebook). If you want to make a big pool of tags available to your "guests", then just use that tag on one or more notes.

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A bigger problem for me is that the tags in the shared notebook lose their hierarchy (they appear in a giant, alphabetical one-level list).

I've been presuming this a bug or something which will be implemented soon....?

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I've taken to "tagging" notes in shared notebooks by simply including a line in the note body like

Tags: tag1, tag2, ...

This way I can at least search for tags, even if they don't show up in the left panel.

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Hi,

I use Evernote for almost 2 years now and I'm loving it!

Today I tried to use the shared notebook concept in order to use Evernote in our team. The idea is that any of our team members can create new projects (we use tags as project names).

You can apply existing tags (i.e. tags that the owner has already applied to at least one note in that notebook). If you want to make a big pool of tags available to your "guests", then just use that tag on one or more notes.

This seems to be a serious limitation for us. Is there any other way we can share the same workflow without anyone depending on the notebook owner to create a new tag?

Regards,

Andrzej

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No, but, the current situation is not all bad.

Assuming that there are a limited number of project identifiers and qualifiers that are valid as tags, then, having that explicitly limited is a way to prevent bad data entry.

I use a limited number of high level tags but feel free to add keywords as needed to note titles or bodies to ensure that I can find a specific note in the future. The biggest mistake I made when I started to use Evernote was to continue the extensive tagging practices that I had developed as a long term Delicious user. The aha moment came when I started to see notes found in search results because they contained the text I was looking for in the content.

My 2cents.

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No, but, the current situation is not all bad.

I use a limited number of high level tags but feel free to add keywords as needed to note titles or bodies to ensure that I can find a specific note in the future. The biggest mistake I made when I started to use Evernote was to continue the extensive tagging practices that I had developed as a long term Delicious user. The aha moment came when I started to see notes found in search results because they contained the text I was looking for in the content.

Right, it makes sense to use search instead... I will think about it.

I got used to tags for project names so that I can quickly filter notes based on that. Just 2 clicks and I can see what I need.

What surprises me most is that in all the other places Evernote just gives me a very flexible tool and I can tweak the way I use it. That's how I apply GTD with Evernote. Here, this limitation doesn't make sense - just let me decide what I want, as always.

BTW, Evernote is awesome ;)

Regards,

Andrzej

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You can still use project tags. You just need an efficient and timely way to handle new projects.

e.g. You could create a tag "NewProject" which could be used pending assigning the actual project code.

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PS: Adding external tagging is probably a non-trivial technical problem for Evernote. Each tag has a uid (unique identifier) in the user database which shares the notebook. The current limitation ensures that any tags assigned by linked users have a valid uid in the original database.

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Sorry I really don't understand the logic behind not allowing non-owners of shared notebooks to add tags when the user is given the rights to modify. I could see an additional level of allowing/disallowing tag updates.

Allowing these changes is the point of collaboration. When sharing with modification rights to other users a notebook no longer really belongs to any one user though on the technical side it certainly does.

Not allowing updates to tags is very limiting in a collabortion setting where from the users perspective ownership does not matter. The user should not have to contact the owner of the folder to add a tag for them. The beauty of tags is that they don't have to be known in advance. Asking the owner to add tags in advance is not a solution.

PLEASE reconsider your position on this feature.

Thank you!

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Thanks for the feedback. We will consider this in the future.

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A bigger problem for me is that the tags in the shared notebook lose their hierarchy (they appear in a giant, alphabetical one-level list).

I've been presuming this a bug or something which will be implemented soon....?

In my case the tags do not appear at all on the left side in shared notebooks. Anyone else with the same problem?

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I know this thread is kind of dormant, but put me down for an extra-large order of Editable Tags by Shared Notebook Users. I am running an Evernote group for my writing team and the ability for them to create tags would make things much easier for all of us. I don't quite get the rationale stated above; I'd rather occasionally winnow out redundant tags than have to create all of them myself.

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I know this thread is kind of dormant, but put me down for an extra-large order of Editable Tags by Shared Notebook Users. I am running an Evernote group for my writing team and the ability for them to create tags would make things much easier for all of us. I don't quite get the rationale stated above; I'd rather occasionally winnow out redundant tags than have to create all of them myself.

The technical reasons for the limitation are unlikely to change soon.

Best current workaround is to develop procedures whereby the owner of the shared notebook (I assume that is yourself) can quickly honour requests for new tags.

An alternative is to use keywords in the note title or body. This avoids the whole tag issue completely.

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You can apply existing tags (i.e. tags that the owner has already applied to at least one note in that notebook). If you want to make a big pool of tags available to your "guests", then just use that tag on one or more notes.

PS: Adding external tagging is probably a non-trivial technical problem for Evernote. Each tag has a uid (unique identifier) in the user database which shares the notebook. The current limitation ensures that any tags assigned by linked users have a valid uid in the original database.

If the reason for disallowing guests from creating tags in to ensure unique id's, evernote could preallocate a bunch (let say 100) tag ids uids when the notebook is shared. Guests could then create up to 100 tags, but then a resync with the notebook owner would be required to refresh the pool of uids.

If evernote allowed our guests to rename tags, then we could do the hack ourselves by creating "z spare tag 1" -> "z spare tag 100", then when a guest needed a new tag they just renamed one of the spare tags.

This would make sharing in Evernote more usable and fun.

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Ditto for wanting a better UX on this. I somewhat understand the technical reasons, but Evernote team is so awesome, I'm sure they can address this in an elegant way. Here is your user story: As a small team, we would like to share a notebook in a way that lets everybody on the team tag notes, so that the person who shared the notebook doesn't have to do all the tagging.

One possible way to work this would be to add a permission level. Currently, it's read, modify. Maybe read, modify, and 'full', where 'full' would allow the user to tag and any other "special" tasks. Honestly, though, I tend to agree with the user who says "If I share a notebook, I generally trust the person not to pollute my tags.

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I agree, I would prefer if invited users could add their own tags responsefully! As this kind of feedback has been around for a while, may I refesh the question: is it possible/probable that there will be "improvement" in the near future? There have been some good suggestions among the last comments imho. For instance, as has been said, different trust levels would be great (also a level to let guests modify or add notes, but prevent them from deleting any!).

Technically, I don't know what might be possible...

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Please add me for an order of Extra Large Creatable Tags in a Shared Notebook. This must in fact be a configurable feature. In addition, the second checkbox must read, "Create tags in the original tag space of the owner" -- by default have the namespace for tags be a new one. I'm sure Sergei Pachikov would approve! Heck I'll ask him. :)

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You can apply existing tags (i.e. tags that the owner has already applied to at least one note in that notebook). If you want to make a big pool of tags available to your "guests", then just use that tag on one or more notes.

I can't get those tags available for the others that I share my notebook to.  Neither by adding all tags to one note nor adding one tag to several different notes. I get one of the tags available but not all of them.  In a couple of older shared notebooks I have several tags however (without knowing about this restriction) so there it seems that I managed to propagate more tags to the other users. I have tried to synchronize several times as well as restarting Evernote.

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