phils

REQUEST: Calendar

164 posts in this topic

For those who've been wanting to use Evernote for calendaring, appointments, and reminders - I've just posted an initial beta of TuskTools Calendar which gives you these capabilities.

In addition, it gives you the ability to view your notes chronologically in a variety of ways, on traditional calendar views, or on a continuous scrolling timeline view.

Please visit http://www.moreproductivenow.com/evernote.html for more information, or to download the free beta.

Your feedback on this application is encouraged as well!

Phil Seeman,

More Productive Now

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Wow! From the video it looks amazing. Are there any requirements for other software (other than EN)? The interface looks very similar to Outlook, so I wondered if it is an Outlook add-in? If not, maybe you should be talking seriously with EN! Not sure how this would work on the mobile devices (esp. phones), but for those of us with desktops it looks like being the answer to "how do I make EN into a GTD tool?" I will install it when I get a bit more time ...

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I agree. It looks great. Are you able to pull data into the calendar from outlook or export to outlook? I'd hate having two separate calendars to follow. Though if you can export to outlook, the data would be there along with all my other appointments and on my iPhone and I can use your calendar app for filtering and viewing projects....

Look forward to trying it out.

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I'd just like to say that Phil Seeman is the real deal. I've used his addons for Ecco Pro and outlook going back almost 20 years. He knows how to integrate with other programs and especially how to add important functionality. it looks like he has incorporated Agenda type abilities into LifeRunner, something that hasn't been done much by other programs, even though Lotus did it 20 years ago.

If I weren't retired, I'd be in line to buy LifeRunner when it comes out of beta. It also seems to implement a lot of GTD aspects, which is a huge plus for those of us who have gotten on the GTD bandwagon.

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Wow... This looks amazing!!! I'm going to download it this weekend.

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Fantastic! The use of the date function is like the grand old InfoSelect in which date can be imbedded anywhere in a note with two asterisks (**). Any plan to develop smartphone and web apps? Currently I use Business calendar for Android and Astrid task manager for Android, both integrated with Google Calendar but not with EN. Cloud and smartphone are essential for me. Hope you can develop a full EN-linked system I will be happy to pay for it!

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FactMan and lmason,

No, there are no requirements for any software other than Evernote for Windows. (Actually that's not even technically required, but you can't double-click a note in TTCalendar and have that note open if you don't have Evernote for Windows installed - and actually it needs to be v4.4 or later, which is when Evernote added "note links".)

It's not an Outlook add-in and doesn't talk to external calendars at present, but that is definitely a good possibility for an added capability, the two leading candidates for integration being Outlook and Google Calendar.

Actually I have been talking with EN - they are a truly wonderful group of folks (see more on that below), and TTCalendar will be available in the Evernote Trunk very soon.

cpchang,

Yes, you caught me, I definitely "borrowed" the general date embedding format from InfoSelect. In terms of smartphone and web, rather than developing a separate interface, I think the best solution is probably what I referred to above - namely, integrating with Outlook and Google Calendar. It sounds like doing the latter would meet your needs.

jfkaess,

Thanks so much for your kind words, I really appreciate it!

Since you mention another of my applications, LifeRunner, which also includes Evernote integration... yes, it's the beneficiary of some of what I consider the best aspects of past software like Agenda. Frankly I've been at a loss to understand why succeeding generations of software has failed to incorporate some of these important aspects of past applications. I finally got tired of waiting for that to happen, and decided I had best do it myself if no one else was going to, and that was part of my motivation for creating LifeRunner. (The other main motivation being that email is broken, and in my view no application has yet effectively solved that problem.) But, this is all a whole other topic unto itself!

Actually it's quite fitting that you mention Ecco Pro. I just spent the day Thursday with the Evernote gang at the 1st Evernote Trunk Conference in San Francisco, and as I told their CEO Phil Libin, Evernote is the first software company I've encountered since 1997 that I feel as passionately about as I did about Arabesque/NetManage, who made Ecco. Every one of the people I've met at Evernote are fantastic individuals and a joy to interact with. As I say, I haven't felt that way about a company since Bob, Pete and the gang at Arabesque.

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Watched video. Installed. Tested. Watched video again. Re-tested.

General notes as follows:

- Fat client when other components (SQL Compact Server, .NET) included.

- Basically works. Timeline view is fun. Calendar uses not good fit. I don't need another calendar that is not available everywhere I am. Considering Zendone when available, but, it uses Google Calendar.

- Took about an hour, in the middle of the night, to do my first sync of approx 4971 notes to TTC(TuskTools Calendar). Subsequent syncs completed quickly. Confirmed that only notes that have been synced to the service will show in TTC.

- One of the first things I noticed was how fuzzy text looked in note view. Realized on second listen to video that you are showing scaled up thumbnails.

- Link to Evernote client quick and correct.

- Refresh view is fairly slow and needed after TTC sync.

Problems observed:

- Tested filter "intitle:youtube". Worked but inconsistent with results on Windows client. That also returns notes with title containing e.g. "(YouTube)".

- Tray icon is for TTC sync. Expected choosing Exit from it's context menu would also close TTC. It did not.

- No way to reset all filter critera. "Clear" only clears text box. It does not un-check notebooks or tags.

- Sync includes notes that are in trash. Need to empty trash on Evernote to remove the notes from TTC.

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Thanks for the clarification. I have now installed it, and I can see the potential for it. I have submitted a bug about searching for "Today's" in the text (actually it was in the title). That caused a crash.

I keep a lot of my notes on my hard drive, so are there any plans to be able to access the local database instead of or as well as the web version? That would be much more useful to me in case I move the notes that I want reminders about to an offline notebook ... One of my main gripes about Outlook is that I can flag a message with a reminder (not adding it to my task list) and no reminder actually pops up. It does for tasks. I guess for now I have to keep all those things in an online notebook ...

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- Took about an hour, in the middle of the night, to do my first sync of approx 4971 notes to TTC(TuskTools Calendar). Subsequent syncs completed quickly. Confirmed that only notes that have been synced to the service will show in TTC.

Ruh, roh. Guess I won't be able to fully play with it b/c I have over 40,000 notes in the EN cloud. OTOH, if I were to rebuild my Windows EN database from the cloud, I know it would take several hours, so I guess them's the breaks.

I just spent the day Thursday with the Evernote gang at the 1st Evernote Trunk Conference in San Francisco, and as I told their CEO Phil Libin, Evernote is the first software company I've encountered since 1997 that I feel as passionately about as I did about Arabesque/NetManage, who made Ecco. Every one of the people I've met at Evernote are fantastic individuals and a joy to interact with. As I say, I haven't felt that way about a company since Bob, Pete and the gang at Arabesque.

This is good to hear. IME, I've had nothing but good vibes when dealing with the EN staff, most especially Dave, Phil L. & Heather, when I've had problems. It's nice to hear good things about them from a different point of view.

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I'm downloading it now, but have a question. I prefer to keep my Evernote database in a Truecrypted container. If this app syncs all my EN cloud notes down to it's own database, can the location of the database be changed after installation? Or, if I installed it onto a non-Truecrypted container, would I need to uninstall/reinstall & change the location when reinstalling? (Hope that makes sense...)

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Is there any way to see how far the sync is? Since I have so many notes, I prefer to not let it (seem to) run for 3-4 hours & then find out it's not doing anything... I have the desktop app open & have clicked "all notes" & "refresh" but am not seeing any notes/notebooks in the left pane.

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Ok, some notes, tags & notebooks now showing up in the desktop app.

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After sync, I get many notes showing up that shouldn't, at least I don't think they should because they haven't been "time tagged". Am I missing something? How do I remove notes en mass?

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Getting some puzzling results here. After letting it sync for several hours, I only have notes showing though Aug 2010, and the tag tree is incomplete and what's there is not nested per my current tree. It's almost as if it's synced to my old 3.5 database, but I don't think that I have any of those around. Hmmmmm.

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Hover your cursor over the TTC Sync tray icon. Status should show either "synchronizing" or "idle".

Not worth playing with the Calendar app until the initial sync is complete.

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After sync, I get many notes showing up that shouldn't, at least I don't think they should because they haven't been "time tagged". Am I missing something? How do I remove notes en mass?

Are you looking at All Notes (By Created)? Can you filter by Notebook to reduce the number? The only way you can remove notes en masse is to move them to an offline notebook - then TTC can't see them.

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After sync, I get many notes showing up that shouldn't, at least I don't think they should because they haven't been "time tagged". Am I missing something? How do I remove notes en mass?

Are you looking at All Notes (By Created)? Can you filter by Notebook to reduce the number? The only way you can remove notes en masse is to move them to an offline notebook - then TTC can't see them.

I hope to learn the answer to davidward's question: should only time tagged notes show up? I hope that is the case, otherwise how and where the non-time tagged show in the calendar?

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Any chance of something like this for the Mac version of Evernote? And syncing with iCal, the Mac native calendar, and maybe AddressBook? Either instead of, or preferably in addition to, the Google Calendar and Addressbook?

Ecco Pro (which I also used) and Infoselect (the best flatfile random database program ever, and with the fastest search on the planet) were the mainstays of my life in Windows for at least two decades (first Ecco Pro then InfoSelect). Having the best of both of those cherry-picked and put into an Evernote addon (or into EN itself) would be fantastic...! Evernote would rule the world!

I do still run EN for Windows on one machine that has some Windows-only stuff tht I run, but I've otherwise completely switched to the Mac now.

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After sync, I get many notes showing up that shouldn't, at least I don't think they should because they haven't been "time tagged". Am I missing something? How do I remove notes en mass?

Are you looking at All Notes (By Created)? Can you filter by Notebook to reduce the number? The only way you can remove notes en masse is to move them to an offline notebook - then TTC can't see them.

I hope to learn the answer to davidward's question: should only time tagged notes show up? I hope that is the case, otherwise how and where the non-time tagged show in the calendar?

I believe all notes are brought in and placed by DATE CREATED. You can select one of the following to narrow your view [attachment=0]ScreenClip.png[/attachment]

as well as using the filter window in the left pane. I think it would be helpful to have a date range to select notes to bring in or only do those with a specific date in the note text using the ## ## syntax.

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From what I have been able to deduce, you can't see all notes in all views. The "Dated" notes refers to those that have the ##date## syntax in the note. Those that only have a date created/updated are not dated for the purpose of this program. If you show the "All Notes (by created)" you can't see your reminder dates on the calendar - you have to click on "Dated Notes Only" to be able to see the reminders.

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Thank you both Imason and FactMan. Your comments are helpful.

I think it is better to include just dated notes rather than all notes. Or at least allow an option of only include the dated notes.

It would be totally, unnecessarily, and undesirably overwhelming to include all notes. There isn't really any benefit to do so in a calendar/reminder program. One can always go to EN to find notes created or updated at any early time points.

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Owyn,

- Thanks for the detailed feedback and suggestions, which I'm recording. What calendar do you currently use?

- Yes, you're correct about the fuzziness. The thumbnails used in the EN Windows client are not exposed to 3rd parties - those would have been ideal. So I had to choose between using the web thumbnail, or the actual note contents itself. The former has the disadvantage of sometimes rendering fuzzy. The latter - using the note itself - when I tried it during development, had the disadvantage that the note seldom fit horizontally in the preview pane, so I found myself constantly scrolling horizontally to read portions of the note. I found that really irritating, so I opted for the thumbnails.

- Yes, you can empty the trash in EN to get rid of those notes in TTC, but I should not sync and display notes that have been deleted to the trash; I'll make that change.

FactMan,

The Evernote API talks only to the web store, so I can't officially get access to your local notes. Now, there is actually an undocumented interface to the Windows client, which one can use at one's own risk so I have not delved into it much yet. It might provide access to local notes, I'll have to see. (As a side note, for your Outlook issue, you might want to check out my Reminder Alerts add-in which should solve your problem.)

BurgersNFries,

Currently there's no way to change the location of the TTC database, but it would not be hard to make a registry entry for it. You'd then have to manually edit that, but I have a feeling that's no problem for you!

NightStalker,

I'm essentially a Windows developer so unfortunately no Mac version is imminent. If there are other Ecco or InfoSelect features you'd like to see in EN, let me know - you never know what's possible!

FactMan/davidward/cpchang,

You all have it pretty well figured out! It's an either/or situation at present - either you're looking at ALL of your notes (or a filtered subset if you use the left-hand filter panels) if you use the "All Notes (By Created)" or "All Notes (By Updated)" views, or you're looking at only those that you've annotated with a date using the ## syntax if you use the 'Dated Notes Only" view.

The truth is that this distinction reflects the fact the TTC is essentially two programs in one - the first two views give you an enhanced chronological view of your notes - providing a much richer way to view them in time than you can in EN's simple list view - and the third view gives you the ability to use EN as a scheduling and reminder app. I did think a lot about whether it was good to bundle what is essentially two different capabilities in the same app. Ultimately I decided to go ahead - we'll see how it goes!

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I'm essentially a Windows developer so unfortunately no Mac version is imminent. If there are other Ecco or InfoSelect features you'd like to see in EN, let me know - you never know what's possible!

Phil,

InfoSelect allows multiple ticklers in the same note, which I find quite useful. For example I put all 4 due dates in the note of paying quarterly estimated taxes, instead of creating four notes. Will this be possible?

Your reminder feature in minutes (after @) is similar to FollowUp. So, would you consider having other time units such as h (for hour) d (for day) m (for mont) etc? A situation where a long lead time for reminders is useful is the renewal of passports. In InfoSelect I used to put in all our family members' passport expiration dates, with a nine-month reminder tickler. (That is because in many countries your passport has to be valid for at least six months when entering, and it takes up to a couple months to get renewal). Passports now has 10-year expiration dates. I can now remind my wife and our children when their passport is due for renewal in 2017, 2019, etc.

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I switched from "All notes" to "Dated notes" view and the undated notes disappeared, as expected. I guess I missed that option and the appearance of all my notes by creation date confused me.

I have a dated note, using the ##date## syntax. Unfortunately, it stubbornly appeared on yesterday's date, the day it was created, instead of the future date I specified. The calendar was picking up this date (which I had inserted in the note ("8/19/2011" (no quotes) as a time stamp of a conversation) and ignoring the date I specified for calendaring (##feb 19 2012##).

I re-synced and refreshed several times but this persisted until I took the ##feb 19 2012## and moved IN FRONT OF 8/19/2011. It then correctly posted the note on the future date. Is this expected behavior?

btw, I don't see any way I would want to calendar the creation and update dates ("All notes") and would vote for only future dates, user chosen via ##date##.

I'll continue to play around with it but it looks like a great tool for creating a viable tickler system, which is exactly what many of us have been hoping for.

David

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