CalS

To my limited knowledge FERPA and HIPPA would not effect all businesses, more health and education verticals. Good question on "standard" customer data, beyond credit card information, SSN and the like. Net of it all, it does not sound like EN will meet your encryption requirements. Quite a few other posts in these forums on this topic. Look up a user name GrumpyMonkey, he has strong views and ideas as well.

You are welcome. You do understand it correctly. You can set the import notebook as your default notebook if you like, but if not, you do have to move the note later. Note that you can have multiple import folders all with their own designated notebook. To just move the text you could do a copy/paste, or better yet, save the document as an RTF or text file to the import folder. So yes, it may not be as convenient as it appears Onenote is for you. But you can give it a spin and see how it feels.

On Windows you can print to PDF to a designated folder which EN will then automatically import into a designated notebook. See Tools - Import folders.

EN Win confirm, ENEX files in Windows do not contain any notebook information. You either export by notebook or add a tag for notebook if you want to export all notes. The former tends to be the better alternative IMO.

To be clear the EXB file does contain stacks and tag hierarchy if you leave it be But if you restore an EXB to get something out, the something out will not keep either.

Sorry, not on the web version as far as I know. You can shrink it to about an inch or so, but that's it.

@The Purple Girl The archive tag only works on notes per se, ac cross all notebooks/stacks depending upon how you define the search. You can't "minus out" notebooks or stacks in a search so an archive stack only works well if you have only one other stack, a current stack for example. A -tag:archive search works across all notes, a stack or a notebook. So if you have a lot of notebooks and you want to archive, the tag is the only viable solution, IMO. If you move all your archived notes to specific notebooks/stacks and prefix those those notebooks/stacks with z, zz, or the like, they will appear at the bottom of the notebook list.

Perhaps not optimal, but you can use something like PhaseExpress in Windows to take highlighted text (inside or outside of EN) and create a new note in EN, complete with tags. Once you get used to the PE syntax fairly easy on a one note at a time basis. (for example I created a hotkey that does a search in EN based upon whatever text I have highlighted) Not sure you can get the hyperlink back in the master note with this method, however. But if you have a tag for the project and precede your actions with something like !, then a tag:project tag:!* search will yield all of the tasks for the project. Workarounds for sure, FWIW.

Depending upon the OS each person can have their own user name and password and if they aren't admins won't be able to see your EN files, assuming you are the admin.

@EdH Good to know thanks. Yeah, there is definitely some disk crunching periodically and logically it makes sense the index is being updated. It was one of the reasons I went SSD; EN would freeze but CPU usage was less than 10% and the disk light was solid. So I was able to mask the issue with technology, brute force method for sure. EN doesn't appear to be interested in addressing that plumbing based upon the length of time the issue has existed (no Captain Obvious references please).

Don't know if it is worth the effort, but has anyone tried the Ctrl-Help - Optimize Database option? Something tells me it probably won't help much if at all, just wondering if anyone has tried it and what the results were.

Could be my "good" luck is related to how I use EN. I do not have any large text only notes, so no editing of such. I do have large PDF and spreadsheet notes and many forwarded emails. IAC, 2000 plus notes that are larger than 1MB in size, biggest at 49MB. Prior to switching to SSD I was suffering from the freezing, have not since the switch 3+ years ago. Don't know what to say other than that it is an option in some cases, and as I said before, my machine runs faster overall as a result, not a bad thing. Anecdotally I do see large text notes in the conversation re freezes. Submitting bug reports certainly can't hurt the process.

May not be what youi want to hear, but my not responding issues went away when I switched to a Solid State Disk, I already had plenty of memory.. 27k notes and 16GB data base. The investment was worth it to me pending any software improvements to address the issue. Other benefits of SSD incluide everything runs faster including boot time. I installed while I was using Win7 Pro and am now on Win 10. FWIW.

Selective sync of notebooks does not exist at this time. You can however create local notebook(s), File - New Notebook - New Local Notebook, and move the notes you don't want syncing to your work computer to those local notebooks. Be sure to backup those local notebooks yourself using the EN export feature.

Maybe a little pseudo code on how one would dynamically sort text anywhere, or if not anywhere, the restricted where, within a note. And since we are quoting, "Opinions about obviousness are to a certain extent a function of time."

Asked for many times on the forum, hasn't made it to the top of the enhancement queue as yet unfortunately.

Sorry Cal, I don't see how having more Notebooks causes you to "have the more a pain search". No need to be sorry, as always different strokes for different folks. I simply view notebooks as the way to segregate notes for searches, not to fully organize the notes. So fewer notebooks makes sense in my world (assuming one puts like notes in the same notebook). And I would say the bulk of my searches are all notes, some are by stack, and rarely by notebook. But it ain't for everyone.

I understand that many would prefer a more hierarchical notebook structure. It just seems EN is disinclined to implement such a thing. IMHO, the more notes you have the more a pain search can become if you have a lot of notebooks/stacks. Notebooks and stacks segregate your notes in searches so if you didn't put it where you thought you did you won't find it. Then you end up doing an all notes search or something close. Tags don't segregate your notes, but if you tag something wrong, same issue and solution. So for me, as few notebooks and tags as possible is the solution. Currently I have 8 notebooks, 2 stacks, and 300 or so tags (named so I can remember them) with 30k notes. Typically I will get a search result with less than 20 notes which makes it easy to find what I was seeking. FWIW.

First try pressing sync icon on the home screen. Also, check to see if sync on wifi only is checked in Settings - General. If it is and you don't have wifi access things won't sync. If neither of these work go to Settings - Activity Log and see if there is an error of some sort.

In windows click on the notebook in list view, click on any note, Ctrl-A to select all notes, right click, select print, and then print to PDF selecting the new page per note option. Not sure if the equivalent print exists on Mac, and Cmd-A for Ctrl-A. FWIW,

Go to Tools - Options - Hot Keys and create your own Capture screen shortcut. As an example I have used Alt-P forever, not wanting to use the Windows key. FWIW.

Answering your question, not.for me. I use EN as a repository for stuff, from articles I've liked to statements to reference manuals to statements. I prefer as little structure as possible, very few notebooks and as few tags as possible. In my use case I typically don't want to build relationships amongst notes. When I do need that relationship I use links or a TOC. Otherwise I let the power of the search create the relationships on the fly. 30,000 notes at this point. OTOH, I could see other use cases where the note linkage you describe might be beneficial. Particularly if it had a strong visual component. FWIW.

I don't know why EN has opted not to extend the notebook hierarchy beyond the stack concept. Since this is page 38 of this thread there has been a lot of discussion re this concept in general. If it is really important to you to have a deeper folder hierarchy, EN might not be the tool that you want to use. However, I think you can still accomplish your goals, though in a slightly different way (read claw marks). Your call in the end obviously. To be clear I am a proponent of minimalist notebooks, using tags I can mostly remember (which means not too granular), and the power of the search engine. I think too many notebooks constrict searching, for my use case anyway. To your specific concerns. (1) Search the forum for various posts on notebooks vs tags, how to use tags, using keywords, etc. Many different methods embedded in those posts. (2) To discuss how to view tags I think I need to mention notebooks first. I view notebooks as containers for a large grouping of notes. I have six notebooks, 2 synched and 4 local (excluding INBOX and Scans which tend to be empty). Most of my synched notes are in one notebook the other is for receipts. This makes it easier to limit the search, but frankly most of my searches are at the All Notes level. I view the tags in EN as a grouping mechanism. Sometimes they can form a hierarchy. For example Accounts - Bank - Wells.Fargo is a three level tag hierarchy which includes Credit, Insurance and the like at the second level and all of the third level are actual companies. I use the same tag hierarchy concept for projects. End of the day though, it is the bottom level tag that makes a difference in searches. The rest is just for left panel display. Don't know if this is clear or answers your question, but I guess you could say I use tags in flat and hierarchical methods. A - For this I would create a stack containing all of your active notebooks and perform your searches with that as the context. Should you ever want to see all notes with the tag you can use All Notes as the context. No need to delete or rename any tags. B - When I start a new project I create a tag and add that tag to the shortcuts bar for quick access to work the project. I put the tag in my tag project hierarchy. I don't really move anything after that, I may add other tags to some of the notes, but often don't. No real need for any global re-categorization, the initial tag sets it up. Tags can definitely become clutter when they are too discrete, as can notebooks in my view. The last thing you want is a complex tag structure or a tag for every little thing. Easy to remember, oft used tags are the way to go. A tag should only have one meaning across all your data. For me notebooks and tags should enable a search which gets me to 25 or so notes (1 of which being the one I want) out of the largest possible context that I can then word search or scan if I like. I have 30k notes now. For me the note resides in EN in one of 6 notebooks which comprise two stacks. Tags and word searches are how I find the note. Oftentimes I work in EN without the left panel even showing (using the F10 option). So I guess I'm not as concerned where the note is as how do I find it. I may be taking the risk that you mention of being able to accidentally delete a tag and suffering the consequences. Safe so far. Same risk with notebooks as you state, difference being the notes are gone if you delete a notebook. Not a point I would make a decision on though. I will stress my methods are not for everyone. I'm okay conceptually using tags in a flat and hierarchical fashion, once I got my head wrapped around it. Works for me and my use case and that's about it. If any thing I would go for a Boolean search capability before more deeply nested notebooks. Workarounds for that are more painful.

@JM, 10-4.

Don't exactly know what triggered the resurrection of the hierarchical organizational debate, I was just wondering how the OP would handle changing insurance companies for an asset. People do things in different ways that feel comfortable to them, just trying to understand the OPs way. Been around the block long enough to know there is no ONE way.