jbenson2

Here is a list of shortcuts for the Mac. http://www.shortcutworld.com/en/mac/Evernote.html I only use Windows, but I believe a similar search method is used for Macs. I try to avoid long documents, but if needed, I use the following steps. Searching for a specific word involves two steps. 1. Narrow the possible choices down with the general search (through all your notebooks) for the word automobile. 2. Another search is done inside the very long documents. Ctrl F is used in Windows. This will find the word automobile throughout the long document. I just click on the next down icon to jump to through all the automobile words

There are ways to re-index your database, but I don't think you will save much space. In Evernote Windows, Optimize Database: hold down the Ctrl button and press the Help icon in Evernote. Instead of photos, have your considered storing your receipts as PDF"s? You could use a dedicated scanner (ScanSnap) or a phone app (CamScanner) and send them to Evernote For photographs, I store them in Flickr and Google Photos. Pictures take up way too much space in Evernote

In the beginning, I started off creating a lot of notebooks. Because the notebooks were specific for a topic, each notebook contained just a few notes. Using Evernote's search grammar and consistent title structures allowed me to find the information just as fast as if they were in just one notebook. In other words, the dozens of notebooks were not offering me any advantage. So I reached a compromise between 1 notebook and the 250 maximum. After a few months, I consolidated the notebooks into broad categories (work, home, leisure, financial, and miscellaneous). This has worked well for me over the past 7 years and 30,000+ notes.

Many power-users (customers) on this forum have pointed out the effectiveness of minimizing the # of notebooks. They control what they see with: 1.) tags 2.) structured consistent titles 3.) YYMMDD title prefixes 4.) Evernote search grammar terms

workflowy.com

That is sort of what I expected. As I suggested on my earlier post, Evernote is concentrating on the larger marketplace. "There are some people who would like ultra high-level encryption to cover 100% of their entire Evernote database, but it appears that Evernote believes there is a much bigger market comprised of general users." Searchable zero-knowledge (trust no one) encryption is a wonderful concept (that has been requested for several years), but for a program supporting multiple O/S, including Windows, it's as scarce as hen's teeth. So until something shows up and proves itself in the future, I will stick with my notebook and use a variety of programs, as well as Evernote with note encryption. Thank you for the suggestions.

Is there a Windows program that has zero-knowledge (trust no one) encryption and is searchable?

There are some people who would like ultra high-level encryption to cover 100% of their entire Evernote database, but it appears that Evernote believes there is a much bigger market comprised of general users. I examined my 40,000 notes in Evernote 50% are web clippings using Clearly any: source:Clearly source:web.clip 10% are forwarded emails source:mail.* I also have a large % of scanned notes. But... only 1/3rd of 1% are encrypted notes encryption: Why such as small % of encrypted notes? I use Evernote to store all sorts of events from my life, interesting facts, politics, and the more important feature: quick searches. For high-security needs, I store my confidential information (passwords, account numbers, etc.) in LastPass. And for highly confidential information (tax returns, for example), I store them locally, not in the cloud. edit: Almost all of my photos are stored in Flickr

Thank you, thank you, thank you. This sort of feedback is wonderful. I'd love to see more of it. Toss in some detailed explanation would be the topping on the cake.

No one really knows for sure. I've posted this question several times over the past few years. Especially after a whopper of a forum post started to take off. (recently renamed to ALTERNATIVES TO EN DISCUSSION.) It was formerly known as POWER USER DISCONTENT - Best Alternatives to EN ? https://discussion.evernote.com/topic/66103-alternatives-to-en-discussion/page-1 I've asked if Evernote quality control has ever tested the program to 100,000 notes. If yes, what types of notes were used? Just simple short texts, or more complex notes with longer PDF's, photos, web captures, etc. No answer from Evernote, but there have been several power users who "hit the wall" between 30,000 and 60,000 notes. When I started encountering problems at 30,000 notes, Evernote support suggested the normal steps such as erase, re-install, debug, re-index, etc. The final suggestion was to create another account to spread the load. After using Evernote for the past 7 years, I changed my cloud data storage substantially. Rather than try to put most of my data into Evernote, I am now using: Workflowy for multi-step tasks and project management Flickr for photos DropBox, Google Drive and OneDrive for file storage Google Keep for quick tasks and reminders Evernote to store reference info, web clips and some old data Specialized apps for specific tasks (example: grocery shopping)

I use a variety of options to find my information. 1.) Just a few notebooks (broad subjects such as job, home, bills, leisure, misc) 2.) Very specific tags. I have over 1,400 tags. 3.) Notes are sorted by date 4.) I use the intitle: search command frequently 5.) Most of my titles start with the date (YYMMDD) followed by location, subject, and person

I'd love to see a formal response from Evernote addressing this issue. Their knowledgebase claims the maximum number is 100,000 notes. What type of testing was done to validate this 100K limit? There are a lot of variables - average size of note, type of attachment, photos, etc. Several power users started running into trouble when their Evernote databases approached 25K to 50K. I don't know anyone who has successfully reached the 75K level. Take a look through this post to see all the complaints and work arounds. https://discussion.evernote.com/topic/66103-alternatives-to-en-discussion/page-1 I ran into lots of problems when I hit 30,000 notes. Evernote Support suggested several possible solutions, but finally suggested I split my data into two separate Evernote accounts.

Back in the good old days, when Evernote employees were more open with their comments, I grabbed the following info posted by Dave Engberg (in 2009). A lot has changed since then. Edward Snowden did not hit the security headlines until 4 years later. I wish Evernote would still be this open and sharing with their information. But as they got bigger, I presume they had to start washing and filtering their public comments through a department of legal advisors first. Excerpts from Dave Engberg - Chief Engineer at Evernote - 2009 * [Evernote] mitigates these risks through a layered set of security policies and technologies. * Your login information is only transmitted to the servers in encrypted form over SSL, and your passwords are not directly stored on any of our systems. * There's no uber-index of contents of accounts ... we maintain separate user search indices of each user on decentralized storage with no cross-access between individual servers. * Like a secure banking site, we encrypt the connections via SSL so that someone on your network can't see your data go by. Your checking balance is not encrypted in your bank's databases, however, and your notes are not encrypted within Evernote. * Our Privacy Policy and Terms of Service restrict what we can (and would) do with your data ... in particular, we have never (and will never) give your own data to other parties. * When you add a note to the service, it is secured like your email would be at a high-end email provider. This means that your notes are stored in a private, locked cage at a guarded data center that can only be accessed by a small number of Evernote operations personnel. * Physical access to all storage (online and offline-backup) requires multiple authentication factors in protected facilities, and is restricted to only the four full-time IT/Operations staff that maintain the servers. * Even Phil, the CEO, doesn't have passcards and keys to the data center. Security policy says that the departure of any such staff will result in full rekey and change of all passwords, etc. * Administrative maintenance on these servers can only be performed through secure, encrypted communications by the same set of people. All network access to these servers is similarly protected by a set of firewalls and hardened servers. * If you have some notes that you only want to access from a single computer, you can place these into a "Local Notebook" on our Windows or Mac client. Notes in a Local Notebook are never transmitted to our service, so they aren't accessible from the web, or from your other computers. and more comments from Dave Engberg - Chief Engineer at Evernote - in 2010 If a server has access to encrypted data, and access to the keys required to decrypt that data (for searching, display on the web, etc.), then anyone who successfully attacks that server has access to your data. If someone can gain control of that server, then the encryption has absolutely no value (other than making things slightly inconvenient). The attacker can make the server decrypt the data and read whatever she wants. Meaningless encryption offers the illusion of security, which is frequently more dangerous than intentionally and transparently omitting encryption. The only "meaningful" encryption would require that Evernote does not have a copy of the keys to decrypt the data at all. I.e. we just store a big blob of data that can only be decrypted by a client that has the keys. This would mean: no web interface, no "thin" mobile clients, no image processing/OCR, etc. If you lose/forget your personal encryption key/passphrase, then your data is basically unrecoverable (since Evernote doesn't keep a copy of the key). This is actually what we do for the "encryption" feature within Evernote ... if you select some text in a note and encrypt it, that is encrypted with your passphrase, and Evernote does not have any secret "back door" to read your encrypted data. This is why you can't search for the contents of encrypted regions from the web ... I.e. you're talking about an opaque file storage service, like one of the secure backup services. Not "Evernote." While these sorts of services have their place, that's not what Evernote's consumer service aims to be.

Quote by Evernote's CEO when Evernote Business was launched: "I think companies that are not comfortable using the cloud aren't going to be Evernote customers," Libin said. While he estimated that may eliminate 50 percent of potential corporate business, he expects that more companies are going to get comfortable using cloud products in the future. Libin isn't expecting to sell to financial institutions since, he said, that is the industry least likely to purchase cloud products at the moment. However, the creative industry is already using a lot of cloud products, he added. "I think the opportunity is huge," Libin said. http://www.computerworld.com/article/2503427/enterprise-applications/evernote-to-launch-tool-for-business.html

I hope the new CEO brings back some of the old magic (also known as communication). Back when the Evernote employees were allowed to openly discuss issues on the forum. Remember all the terrific insight that Dave Engberg used to share with the group. Now it feels that there are some big handcuffs on the few who are allowed to participate. IMO

I am surprised the article does not mention the .EXB file in Windows. If one doesn't have any local notebooks... everything, including tags, tag hierarchy, attachments, notes, notebooks, and stacks are stored in that single .EXB file which makes regular backups easy.

Google is helping users control their privacy. Today, when I went to my Google account, I noticed a Privacy Notification that let me fine-tune dozens of privacy criteria. There are 6 major categories with many, many smaller options. After I finished reviewing all of the privacy features, I received the following confirmation.

That is sad. A terrible way to run a company.

Uh, no. Evernote is a $300 million company. They have acquired 5 other companies. They have their own app eco-system marketplace. If Phil, Dave and Co. can't be bothered to listen to their users in their own forums, I see zero value in "reaching out" to them to ask for a feature that I'm pretty sure was in Lotus Notes. I've paid for the pro version in the past, but not now. Migrating out... Of course, you can certainly leave Evernote, but... JMichael's suggestion is a good one if you want to get an answer from an Evernote employee. The response on Twitter is fast and you will get the straight scoop from an actual employee. It is an attractive option especially since Evernote dropped support on the Evernote website for the free users. This forum is mainly a forum for just the users. Occasionally someone from Evernote will drop by, but it is a gamble if they decide to respond to your question. If the Twitter fast response continues, I expect more and more users will migrate over to twitter for assistance.

Putting archived notes (ones you will need in the future) into the trash is risky. When there is a problem with sync'ing, data cap, or data integrity, Evernote Support often asks that the trash be emptied. In my opinion, the best suggestion and most useful is to use the -tag:archive function.

Evernote does not release their future plans. Here are some past discussions on mind mapping https://discussion.evernote.com/topic/25608-request-mind-mapping/ https://discussion.evernote.com/topic/53060-mind-map-software-any-that-integrate-save-to-that-you-know-of/ https://discussion.evernote.com/topic/75790-use-mind-map-to-link-to-notes/

If you never use the Evernote search feature, I might agree. But finding data, when you have 10,000 notes or more, without the search feature is mighty difficult. The vast majority of Evernote users rely very heavily on the search capability. The issue I brought up is: how will the search results be sorted?

Search is Evernote's lifeblood. I would expect search results in a multi-rule environment to be a bit confusing. If notebooks are date-sorted, reverse-date-sorted, alpha-sorted, author-sorted, etc.; the final search results could look like a mess. Evernote would have to also develop a "Search Results Sort Option" to change to a variety of different sort defaults; while still working inside a Windows, Mac, Web, iOS, and Android environment. Sounds simple enough.

There has been some exciting news recently released. After a few more months of testing, I can see this "package" giving Evernote a serious run for the marketplace's attention. I will continue to use Evernote for web captures. I believe these programs give a good alternative and avoid the unsolved scalability problem created by cramming too much data into a single program. Microsoft Office Lens a mobile document scanner app that works with OneNote, for iOS and Android smartphones. Users can snap photos of receipts, business cards, paper documents, menus, whiteboards, sticky notes and more. (I currently use CamScanner but expect to switch in the future) http://techcrunch.com/2015/04/02/microsoft-debuts-office-lens-a-document-scanning-app-for-ios-and-android/#.lttabm:Y7Rj OneNote as my 2nd Brain for storage http://blogs.office.com/2015/04/01/let-them-use-onenote-it-could-change-their-lives/ Flickr for unlimited photo storage (1,000GB of free storage) https://www.flickr.com/ WorkFlowy for outlines to organize my lists https://workflowy.com/ LibreOffice Office Suite for creating Word documents and Spreadsheets http://www.libreoffice.org/ OneDrive and DropBox for additional storage https://onedrive.live.com https://www.dropbox.com/ Veracrypt (Truecrypt's replacement) for security http://www.esecurityplanet.com/open-source-security/veracrypt-a-worthy-truecrypt-alternative.html

There is nothing new to report. The Boolean search work-arounds reported previously still work. Evernote does not release info on their projects.