(Archived) HOWTO: Tags and completed tasks

[jadrake 0]

Hi all,

I've set up two workbooks: "Tasks" and "Completed Tasks". I use a number of tags to sort my tasks, and want to use the number referenced next to the tags to know how many of those particular tags I have left to process. When a task is complete, I move it to the "Completed Tasks" workbook.

The problem is, the number against the tags doesn't change.

Is there any way I can perform this kind of action, and when a task is moved to a completed workbook, the tag count changes?

I'm a newbie, so appreciate that I may have missed something glaringly obvious. Please go easy on me.

Thanks,

Adam

[May 268]

Tags and notebooks are independent of each other.

you can do a manual search for Notebook:tasks, tag:[some tasks] to see number of active tasks. And Notebook:completed tasks, tag:[some tasks] to see number of completed tasks.

You can save those searches and add them to bookmarks bar for easy access but it still won't be as convenient as what you want to get.

You don't even need to use separate notebooks at all btw, they're just adding confusion, you can replace them with tags as well, i.e. instead of Notebook "completed tasks" and "tasks" you can just use tags "active" and "completed"

You need to actually remove/change the tag from a note to change the number of notes associated with the tag (which makes sense).

The easiest option would be to just delete notes with completed actions or just tag them differently/remove tags. You can remove the tag but still keep it as a word in the note itself if it's useful information.

[jbenson2 2,138]

In the Windows Evernote client, I use the checkbox to manage tasks.

To create a checkbox in the note,

Ctrl + Shft + C

To see open tasks:

Left Panel

>Attributes >Contains >Unfinished-to-do items

To see completed tasks:

Left Panel

>Attributes >Contains >Finished-to-do items

As May pointed out above, no need to move the completed note to a different notebook.

.

[May 268]

Yeah, checkboxes would work but then you still wouldn't see an exact number of active tasks in the tag panel. The only way to do this is to remove the tags which should represent and show the number of active actions from notes with completed actions or even just delete those notes.

[jbenson2 2,138]

The total count will show if the Search Explanation is turned on. (found under View)

Count by tags is not doable.

[May 268]

I think the OP was talking about the notes count associated with a particular tag in the left panel which you can see at all times without doing searches

[Owyn 457]

The Web client displays tag count for current search. AFAIK it is the only client that does this.

[jadrake 0]

Woh, guys! Thanks for the very fast and helpful responses. Much appreciated.

I'm new, and trying to create my perfect working environment. I understand that it'll take time, and I'll need to tweak it occasionally. Your advice will help me do that.

Cheers,

Adam

[jadrake 0]

Just a final thought then: Is there a setting to turn off the tag count indicator? That way the superfluous number won't bother me.

[Owyn 457]

Just a final thought then: Is there a setting to turn off the tag count indicator? That way the superfluous number won't bother me.

No.

[jbenson2 2,138]

Just a final thought then: Is there a setting to turn off the tag count indicator? That way the superfluous number won't bother me.

Evernote Windows:

My method to make all the numbers disappear is to press F10 (and the entire Left Panel as well).

I rely on the Snippet View and prefer to gain more real estate by only using the Note List and Note Panel.

If I need the tags, I hit F10 to bring it back again.

[May 268]

I rely on the Snippet View and prefer to gain more real estate by only using the Note List and Note Panel.

I do the same! Makes it look somewhat similar to iPad client also.

[jsiburt 0]

jadrake -

Easiest way I've found is to go to my Completed Tasks Notebook every so often and do a CTRL-A, CTRL-ALT-T, Click "Clear All" Button and hit OK. This removes ALL tags from everything in the Completed Tasks Notebook.

Then the tag counts actually show only Non-Completed Tasks.

I too wish for Tag Count by Notebook instead of global tag count.

Thanks

[jefito 5,586]

Easiest way I've found is to go to my Completed Tasks Notebook every so often and do a CTRL-A, CTRL-ALT-T, Click "Clear All" Button and hit OK. This removes ALL tags from everything in the Completed Tasks Notebook.

Should note that this (specifically, the Assign Tags dialog) only works in the Windows client.

[peterfmartin 221]

Easiest way I've found is to go to my Completed Tasks Notebook every so often and do a CTRL-A, CTRL-ALT-T, Click "Clear All" Button and hit OK. This removes ALL tags from everything in the Completed Tasks Notebook.

Then the tag counts actually show only Non-Completed Tasks.

I too wish for Tag Count by Notebook instead of global tag count.

What client are you using? I don't see any "Clear All" button on Mac.

EDIT: Jefito beat me to it, just as I was posting. Nevermind then.

[Chris R. Smith 1]

Why not click on the notebook for uncompleted task, and then click on the tag that you need. It won't give you a number of unfinished task, but then again, I personally try not to concentrate on the number and just keep working at them one by one.

[jsiburt 0]

We'll that's just evil. I'm running Windows 7. Strange that it exists in the Windows version but not the Mac version, Web version or iOS version.

[May 268]

We'll that's just evil. I'm running Windows 7. Strange that it exists in the Windows version but not the Mac version, Web version or iOS version.

I don't think it's evil!

All clients have different interfaces

You can't even press CTRL on iOS for example and so on

[peterfmartin 221]

Little-known fact: Phil Libin went to evil medical school.

[May 268]

now it all finally makes sense

[jadrake 0]

Easiest way I've found is to go to my Completed Tasks Notebook every so often and do a CTRL-A, CTRL-ALT-T, Click "Clear All" Button and hit OK. This removes ALL tags from everything in the Completed Tasks Notebook.

Perfect! Just what I wanted. Thanks.