Level 5* gazumped 9,829 Posted November 8, 2011 Level 5* Share Posted November 8, 2011 My problem with tags… From comments around the forum some people found it hard to go from an hierarchical folder structure to the flat “tagged” version. I’m doing my best to embrace the change, and have found that once you get past the old reliance on filing drawers and paper folders, where all related ‘notes’ get filed inside one folder, it’s very much more efficient to save one note and tag it with the folder(s) to which you think it relates. All connected notes on one issue can be found easily(ish*) by using the relevant tag, and sometimes a search on the content of a note will turn up other notes with different tags that are still material to your case. So: general feeling so far – tags = good; one item per note = good; big PDFs of multiple items = less good, just from the aggravation of having to search or page through them again to find the relevant data. Split 'em up and save the bits as separate notes. Think of individual note titles as paragraph headers in the overall document. Creation date order will in many cases be the correct timeline; adding sub-tags or using YYYYMMDD(+HHMM if necessary) in titles will adjust as necessary. But (and here’s the aforementioned problem) there are situations when I want to add contact or background information or account details that I will need for my next email, letter or phone call. The sort of stuff that rides “above” the day-to-day details of activities, doesn’t have any timeline position as such, and needs to come up first -or at least very quickly- on searches so I can provide my account number (example) on demand. I’ve tried a generic Master tag – this being for the note where all that data goes; that’s currently a pain because only a few of my related note threads have the necessary extra item. I tried a separate notebook so I could see the completed master notes – and found getting the extra details from each thread took too much time, so the few notes stayed just a few. I tried adding this information to a random page from the thread I was working on – and would forget to tag it, so couldn’t remember which ones I processed. I tried inter-note links; still too cumbersome. What is needed, I think, is a metadata area where any note from a given thread can be used to enter constants for that thread – address, email, account number, phone etc. Which I think means that (because one note can be a member of more than one thread) that the tag for that thread should be the link, not the thread note itself. So my point (finally) is that we need a development of the tag feature that allows a “supernote” to be attached to a tag, in the same way that a tag is attached to a note. From any note tagged “ISP” I should be able to get directly and immediately to one note that will give me the address / phone / account number / <encrypted> password**. These notes could simply be the existing setup, stored in a new default notebook, just with that special reverse link from the tag to that individual note, rather than all notes with the tag. Hope that made sense – constructive questions or comments welcomed… or if someone already has some system that works in this context, please put me out of my misery! * patience and consistency in tagging – not my strong points.. ** yes I know I could do that with two tags, one of them “Master” but see * above! Link to comment
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