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Wanderling Reborn

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Posts posted by Wanderling Reborn

  1. 1 hour ago, chronistin said:

    There are import tools for a number of other systems, and for those that don't have them, you can always export to html and work from there.

    How do I export to HTML if I don’t have a Mac ? Or are you talking about Evernote ?

    I was referring to Apple Notes. There’s a couple of $40 or so utilities that claim they can export Apple Notes, but otherwise there’s no way that I know of to use Apple Notes with PC without major loss of functionality.


  2. On 6/5/2018 at 1:01 PM, dudeman313 said:

    There is a a way to migrate from Evernote to Apple Notes. From there it should be easy to share or export notes to whatever platform you want. 

    I too think I want to move away from Evernote.


    Perhaps if you are on a Mac. But it's practically impossible on Windows unless you want to export them one by one.

  3. 19 minutes ago, DTLow said:

    I thought I was the only one concerned about this; it's more a project to future-proof my data.
    non-letter tags seem to work ok on my Mac

    good to know, I don’t own a Mac. When I first tried to set up a tagging system, I realized that Windows search ignored non-letter characters like #, and was told by someone that Mac does it too, I know iOS doesn’t seem to see a difference between #Work and Work.


    >>tags can be placed in particular places throughout a record, as opposed to assigning them to the record...I use typing automation apps so I don’t really have to type an entire tag every time

    Can you provide more details as to you automation.  I'd also want to maintain a standard keyword list
    Also, how is your keyword inserted; I'd like to make it less obtrusive than the text.

    In iOS, the automation is built in - see Text Replacement in Keyboard settings.

    in Windows, I use an ancient freeware, I need to look it up, I think it’s called Lister, not near my laptop at the time.

    Basically, every tag has a three to four letter combo I type that automatically gets replaced with full tag text.


    As to how it’s inserted - well it’s always inserted at the cursor ;)

    It depends on what kind of record, PDF comments. Word tags etc, are stuck somewhere out of sight. Plaintext tags are the first line of text. Tags specific to a certain phrase (usually action tags) are inserted in the margins next to that text, or just before it if plaintext document. And if you’re really concerned with them being as inconspicuous as possible, you may format them to use tiny light gray font, where formatting is allowed. I don’t bother with this.

    • Like 1

  4. I’ve used a very similar system for years to create system-wide, platform-independent tags.

    The problem with non-letter tags is that they don’t work outside of Evernote. Neither Windows nor - to the best of my knowledge - Mac OS or iOS searches pay attention to symbols. So a search for, say, @Work would return any sentence with the word “Work”.

    I want my tagging system to be completely platform independent, so I use a unique letter prefix:

    jjAct - todos

    jjFav - favorites, records I often look up

    jjFile - a record that needs special attention 

    jjProjectName - project specific

    and so on.

    (Actually it’s a couple different prefixes, I just show one for simplicity)

    So, I can use this in any document that contains data - spreadsheets, mindmaps, emails, text snippets, PDF comments, emails. A single search using Windows indexing will bring up a list of all documents that contain the tags I am looking for. And I can copy that data between Evernote, Onenote,  Onedrive, or any other storage system without having to do anything at all to make it work.

    Another advantage is that the tags can be placed in particular places throughout a record, as opposed to assigning them to the record. And I can use other apps and programs to make use of these tags. E.g. I  set up my task management app 2Do to automatically create a new task from any email that I forward to myself with a tag jjAct. And there’s a lot of automation that can be set up in email by forwarding yourself emails with tags attached, and creating rules that use them.

    I use typing automation apps so I don’t really have to type an entire tag every time, it helps to make using tags as quick and painless as possible. iOS already has this functionality built into the system, and there’s a couple of utilities for Windows.

    The two biggest advantages a system like this offers - from my perspective - is that (1) you are not tied to any one service or app, you can have your data scattered across multiple files in different apps and a single search will find them all, and you can switch services at will without losing tags, (2) typing a three letter combo to place a tag is much faster than manually picking every one from dialog.

    • Like 1

  5. The single biggest challenge for me is taking quick notes on the fly and have them auto save and sync to all devices. This is where Evernote and Onenote shine. The problem I ran into is that there's no way to quickly start a new word document on mobile without multiple taps, and have it automatically save.

    For now, I am using Notability on iOS, and have it set up to automatically back up all notes to a predefined cloud location in PDF format. This works well for one time quick notes.

    I did look at Simplenote but I often use images in my notes.

  6. 20 hours ago, DTLow said:


    From a Linux perspective, what are the advantages of giving up the Evernote storage?


    None, if you can make it work and are happy with the results and limitations. Looking at this thread though, not all users are.

    There's four heavy technology users in our family. We have two desktops (running W10 and Mint), three personal laptops (W10, W7 and Evolution), three iPads, one Android tablet, two iPhones and two Android phones. We also have kids' school issued Chromebooks, my work laptop running W7, and share some files with my in-laws.

    When we tried to standardize on one tool to capture and share all data, it was a pain in the rear. Too much compromise and jumping through hoops. Instead, I decided that for this to work the best, data must be platform and tool independent, as long as it's 1)searchable 2) sharable 3) accessible. So, saving in common file formats, especially PDF, using whatever indexing utility exists on each system, using cross platform encryption for documents that need to be protected. My wife still uses Evernote because she doesn't want to move her cookbook database. Everything else is PDF, doc, excel or jpg.

  7. 19 hours ago, gazumped said:

    If you check around the forums,  there are several posts from linux users who seem to be doing that quite successfully.

    This must depend on the individual setup... afaik for Onenote, it only works with 2007 and even then not for everyone. And not sure about Evernote.

    I tried and it didn't work for me.

  8. The only viable option for Linux, other than using the web client, is to keep everything in Dropbox in common document formats, and use Recoll or a similar indexing service on the desktop to create a search index. Take notes in LibreOffice or as PDF markups. The notes you already have can be exported as HTML. For encryption, there's a number of methods available.

    Other than using a file system based database, there's really nothing available for Linux. It's still not really commercially viable to create a Evernote like service for it. Linux just now in the August of 2017 reached 3% desktop market penetration. It doesn't exist on mobile, for all practical purposes. Unless some enthusiasts decide to create code for free, or someone finds a way to Ron Evernote or Onenote under Wine, a file based database is going to remain the only option.

    • Like 1
    • Thanks 1

  9. 7 hours ago, DTLow said:

    I use an Automator app on my Mac to encrypt pdfs.  It’s handsoff and uses my default password

    It's also necessary to enter the password every time the document is opened. Besides, many people use their tablets more than desktops or laptops. Mass encryption of a database is always easier.

    Anyway, different preferences for different people...

  10. 12 hours ago, DTLow said:

    Encrypted pdfs are more ubilqious 

    Sure. But the problem is, if you need to work with multiple encrypted PDFs using a strong password, it's a pain. Just imagine preparing the paperwork for your taxes. I scan tax related items as I get them through the year, and then I combine them into a single document to give to my tax guy. That's at least couple dozen documents, sometimes more. If using PDFs. every single one needs to be protected with at least a 10 character alphanumeric password, and it's a lot of repetitive typing - especially on mobile. Gets very old very fast. And that's just one use case. There's more uses.

    Onenote solves this by having encrypted sections. For someone using a cloud based file system, there's a number of solutions. For Evernote, I'd say Keepass is the best route - it's a tested and proven product, it's available for all platforms (although I am not sure if there's attachment support for Android), it lets you encrypt multiple attachments in one file using one password (and it supports TouchID), so in that tax example I could create a new Keepass file called Tax 2017, attach all of my supporting PDFs and images as I get them, and insert it into Evernote for easy retrieval. 

  11. 12 hours ago, DTLow said:

    Can you provide more details on how you would use the Keepass database?

    My password manager is LastPass, but  it’s more suited to web sites.  There’s a disconnect for Evernote notes, although I can use the note title (or link) and search for the password

    >>And if you're not using mobile access, you can also add file attachments and have them protected as well.

    I’m using encrypted iWork documents on my iPad.  Unlocked with my fingerprint

    You can add file attachments to Keepass.

    I just found out that there is actually a way to access them on the iPad via Kypass app.

    And if all the OP wants is encrypted text notes, he can just use Keepass note field. No formatting, though. But search works.

    Encrypted iWork is fine if you don't expect to share your files, or have to access them from outside device that may not have it installed.

    Encrypted Word is fine too, if you trust MS encryption and are ok with a bit of overhead that using a rich text document requires.

    But since the OP seems to want to store lots of encrypted notes in Evernote, a keepass file seems like the best solution as long as he's ok with plaintext.

  12. The need to bulk change - or bulk set - passwords for multiple encrypted items is usually related to having dozens or even hundreds of similar / related items that need to be protected. E.g. financial data - you're not going to protect every statement or every paycheck with it's own password. Evernote is not set up for this, anyway.

    2OP - I would suggest using something else. Since you can only pretty much encrypt text anyway. E.g. use an encrypted Keepass database, and store it in your Evernote for quick access. And if you're not using mobile access, you can also add file attachments and have them protected as well.

  13. Didn't finish it either, since it would not accept the "None" answer.

    My impression is, Evernote is concentrating on attacking the business world, where the competition is huge and already dominated by the giants like Microsoft and Google. Every company that subscribes to either MS Office / Office 365 or Google Suite is also getting the collaboration / note taking tools with their subscriptions. I am not very familiar with Google Suite, but Onenote is very deeply integrated with Office and Sharepoint, so there's already a fairly high benefit threshold to cross. Persuading our company to spend additional software, training and support funds to invest in a 3rd party tool over Onenote that they already get with Office would be quite a challenge. Not to say an insurmountable challenge.

    The big question is, what does this do to individual users who don't necessarily need collaboration tools, and have other priorities.

    • Like 1

  14. Storing sensitive data unencrypted on your computer is only slightly better than in the cloud.

    However, individually encrypting every single file with a strong enough password is not necessarily the best solution, it will deter most people from using any encryption at all. 

    What is required is strong encryption built into the data storage system, or better else, a zero-knowledge encryption on user's machine. Of course you have to place your trust into whatever encryption system is used..

  15. 2 minutes ago, DTLow said:

    I encrypt my sensitive data

    Evernote has a text encryption feature, but I prefer to use the native encryption built into attachments; pdfs, office documents, ...

    Did you find this to be a tedious process ? And do you know of any iOS PDF readers that are easy to use for this (i.e. support comments, TouchID for passwords, and can sync to / from EN and cloud) ? I am just starting to look into encrypting individual files as opposed to storing everything in Cryptomator. While I know 99% of time where each file is located, it's nice to be able to use Spotlight to jump right to it.

  16. So, it looks like Experian just allowed criminals to access the complete database of fraud-ready information (SSN, addresses, DOB, financial history) of every single adult American with a credit history, and a yet unknown number of Brits.

    The best thing is, unless the financial industry completely changes the way things are done, that data can be used 5, 10, 15 years from now.

    This highlights the importance of users at least trying to protect whatever data they can. Assuming they put data that needs to be protected out in the cloud (some of us have to). And the data must be accessible cross-platform and on mobile devices, and the protection mechanism should be convenient enough that you actually use it.

    So, looking at the options:

    • Protecting data in the databanking app (Evernote, Onenote, Drives etc)
      • This is, unfortunately, the least developed part.
      • Evernote doesn't have any native way to encrypt data on mobile devices, and none on the web platform that I could find. And there seems to be no way to encrypt attachments. There's Saferoom but it hasn't been around very long, it's a closed source app maintained by relatively unknown developers and I couldn't find any data on whether it passed any security audits; you just have to trust that they implemented the encryption standard correctly, with no exploits, bugs, or government mandated backdoors (not sure how that works in Putin's Russia where the developers are located).
      • Onenote has AES126 encryption for sections, which is fairly easy to use with TouchID. It's also the only system I can think of that allows you to search in encrypted notes on mobile once the section is opened. However, Microsoft themselves warn users to not store any really sensitive data in it; while this may be a CYA statement, it does make one wonder...
      • Apple Notes has fairly sophisticated encryption - from the articles I read, you must be a high profile target for someone with enough resources to try and crack your account. But AN is woefully platform-centric, basically unless you use Apple, forget about adding any attachments on the desktop.
    • Protecting data independently of storage providers - this could be the best way to do it, since it gives you total flexibility.
      • Using the built in encryption in Office and PDF files - AFAIK, and based on what I read, Office is finally at the point where it has strong encryption,  although how strong their implementation really is - still not sure.  And PDF encryption is considered to be pretty strong (with a proper length random password). The PITA here is having to type the password every time you open a document, and also the file names are unencrypted.
      • Using AES encrypted ZIP files. This is probably the easiest  way to store tons of data that you don't intend to edit often, especially for people less inclined to learn new apps. However, ZIP format itself is extremely insecure - a file encrypted in a ZIP container can be deleted and replaced with another file having the same exact name, without breaking the encryption. So the bad guys may not read your data, but they can still leave you a nasty trojan made to look like your data.
      • For the people storing their data in one of the cloud drives, there's Cryptomator (which is what I currently use). It protects the files and you can mount it as a separate folder so you don't have to encrypt  / decrypt files individually. However, there's no search on mobile. And editing a document on iOS is a multi-step process (export /edit / re-import / delete the unencrypted file). Also I don't think it will work with Evernote or Onenote or any other "wrapper" style system.
      • There's a number of a 3rd party tools that will individually encrypt your files. But I don't trust most of the unknown ones. AESCrypt is well known and has been around for ever, but it's not well suited for working with a large number of files on mobile. No TouchID support, if you want to edit your file it must be imported in, unencrypted, exported out to your editing app, imported back into AESCrypt, and re-encrypted with entering the password twice. All of this could be sped up / automated fairly easily via some interface changes, e.g. specifying a session password and using TouchID to decrypt and encrypt, and specifying the default export location for encrypted files, but so far the developer is not in any rush to do it. Also, it can't be used for web access from a trusted computer that doesn't have it installed (e.g. from work) since there's no portable Windows version.
      • Finally, there's encrypted storage like SpiderOak, Wuala etc - I am not using it so can't say much about this.

    So, what is everyone else using ?

  17. Just now, csihilling said:

    EN does OCR images today.  This thread is about the extracting of text from the OCRd image.

    That is what most people expect an OCR app to do. Not "we can read the text but you can only use it on our service" but "we OCR the document and provide you with full benefits of an OCR'd document including the ability to search for the text in any app that supports it, or copy the text for further use".

    What EN does is the same thing that Google Drive / One Drive does - it scans the image for text but you can only use it with their service. This is not "true" OCR functionality.

    • Like 1

  18. On 8/18/2017 at 0:51 PM, gazumped said:

    Hi.  Since the last on topic comment was more than a year ago,  'much needed' may be a slight exaggeration...

    The Feature Request forum here allows you to set up a votable request for items like this - if you collect enough positive votes from other users,  Evernote might revisit the thought...

    If you explain why this is important to you - what use case you have in mind,  it may help others (including Evernote developers) see that this is a feature they've been lacking.

    The ability to OCR a photo is indeed much needed, I'd say the users gave up on this thread because it was clearly going nowhere.

    There's so many uses for this feature, I am honestly surprised you even ask why would someone want this. The phone is one tool I always have on me, and there's very often a reason to take a quick photo of some text / page / advertisement / address / etc. and have it both searchable and ready to be copied.

    Personally, I am using an iOS app called "Scanbot" that is a pretty good scanner but it also works on existing images. It creates PDFs with text already OCRd on the device. You can set it to automatically send files to Evernote (or Onenote, or Dropbox, or...) An added advantage is that it creates "proper" PDFs with that can be copied and moved between services without losing any of the proprietary OCR capabilities that only exist on that one service. I can't recommend that app highly enough.

    However, using any 3rd party tool introduces extra steps that could be avoided.

  19. On 7/17/2017 at 3:31 PM, DTLow said:

    I can only speak to my experiences on a Mac and iPad with a Premium account

    The annotation tools are documented at https://help.evernote.com/hc/en-us/articles/209005587-How-to-annotate-images-and-PDFs-in-Evernote

    My preference is to use third party editors;  
    - I  prefer Notabilty on my ipad; this converts the pdf to a proprietary format, then converts back to pdf

    Agree with DTLow (wow ;) ) but I suggest GoodNotes instead, unlike Notability it OCR's your handwriting before converting the note back to PDF. So in the newly annotated PDF, both the original PDF and your handwriting will be searchable. And in my experience at least, the OCR is very good - I have pretty crappy handwriting but I'd say it gets over 90% right.

  20. On 7/30/2017 at 6:25 PM, kshivner said:

    I totally disagree that it is unbeatable.

    It is one of the top used and ifttt has a lot of snippets for it

    IQTell used to be the best as it was the most customizable task manager out there - its too bad they did not know how to market this product

    There are so many different apps out there as there are uses who will disagree with your statement

    It's unbeatable to you and others but not everyone out there - it all depends on what you need and how you use your task manager

    There is Ticktick which has an interesting UI and calendar



    Facile things

    To name a few and they all have their flaws like todoist some are too expensive and some do not integrate well with evernote etc

    Glad you like todoist and to restate your statement "Concerning task management Todoist is unbeatable, for me! :-)

    Totally agree. Todoist, the soon-to-be-defunct Wunderlist, Any.do and many other similar services are just one step above the basic capabilities offered by Google Tasks and Apple Reminders. 

    None of these services  support Start date, or advanced filtering. If you have multiple overlapping tasks which take more than a few hours (and sometimes days) to complete and have independent deadlines that can't be changed, then you really need Start dates to make sure a task doesn't just "creep up" on you and there's not enough time to finish it.  Nothing like realizing on Thursday morning that a major deliverable is due by next Tuesday, and with all the other things that must be done this week, you won't be able to complete it on time unless you work over the weekend. On the other hand, you don't want dozens of future tasks taking up screen space and fighting for your attention with couple dozen tasks that are more urgent.  Both Toodledo and Ticktick that you've mentioned offer that one extra level of control over task display and notification, that is missing from Todoist. Which makes Toodledo unbeatable to me - but perhaps not to someone who doesn't need that level of complexity. 

    (TickTick is a very slick offering indeed, but with it being headquartered in China, I am hesitant to use it for work-related tasks. US may be notorious for NSA spying, but it doesn't even hold a candle to China and Russia when it comes to industrial espionage).

  21. 2 minutes ago, DTLow said:

    For those using Local Notebooks (Mac/Win), EN is not uploading or backing up the data.  It is strongly advised that users back up this data

    Then I'd suggest the same approach. Put your local notebook in Google Drive, periodically backup to another cloud account using CloudHQ. (This is of course subject to the available space). This way, you have 3 online backups + local.

  22. On 2/27/2017 at 0:27 AM, DTLow said:

    I'm thinking that over time, this html thing might catch on  :)

    Actually my practice is to convert all my static data to pdf attachment
    For example, all my web clipplings, scans, stored emails, ....

    In exporting to html, a folder is created for each note and all attachments are preserved in their native format (pdf/jpg/doc/...)

    I haven't managed to automate the pdf conversion, but it's just a couple of clicks on my Mac

    The advantages I see for PDF format

    • Pdfs can be easily encryped
      encrypted in my notes; also encrypted in my backups
    • The data becomes read-only; a feature missing in EN
    • The data can be emailed - it's portable 
      Emailed html data sometimes is displayed strangely for recipients


    Google drive does NOT render HTML files. I read this was due to some people attempting to cache entire websites on their GDrive. And I found HTML support in other services like Dropbox or Onedrive to be rather spotty, especially on mobile devices.

    Also, keeping any kind of a document that you may need to update with notes in HTML is difficult / requires special tools.

    Adding notes to PDFs, on the other hand, is very easy from any platform. I actually prefer annotated PDFs to Word files for keeping track of issues like billing. 

  23. Great ideas, thanks !

    A few that I would add:

    - a dedicated mobile scanner software optimized for multiple page processing. I use Scanbot but there's more than one. It has automated cropping / text enhancement, and automated save (I have it saving to GDrive but I believe Evernote can also be set up). It is significantly faster and more convenient than using a desktop scanner, with acceptable quality even in challenging light. Can create encrypted PDFs. And it's always within reach, unlike a desktop scanner. 

    - For people who prefer to write notes by hands, GoodNotes on iOS is a godsend. Not only is it a very decent notepad type program with easy handwriting, but it also has excellent OCR (the best by far on my terrible chicken scratch) and it can be set up to automatically upload a PDF copy of your note to cloud with all of your handwritten notes OCR'd and searchable. 

    - For sensitive data stored in the cloud (not EN) I highly recommend Cryptomator. It's a free open source cross-platform tool that encrypts files & scrambles file names. You have to mount it to see the content. Basically like Truecrypt except it uses individual files instead of one huge container.

    - The final part of the puzzle is backup. Again, if you're using EN, it's handled on their end. For anything stored in cloud storage like GDrive, I highly recommend getting an alternate storage solution (Onedrive, Dropbox etc) and setting up a one-way sync (backup) or weekly two-way sync using the free CloudHQ service. This way, if one of the cloud storage craps out, you have a copy elsewhere.

    - Overall, I find the iOS ecosystem to be significantly more paperless-friendly than Android (and I've used Android for years). This is likely to change eventually, but for now at least, things like Touch-ID enabled bank and password apps, Goodnotes, a variety of scanner apps all make a decent iPhone or iPad an extremely easy tool for going paperless.

  24. As of June of this year, according to this tracking site, Linux market share on the desktops is just over 2%


    Add mobile into equation, and it drops even lower. Many younger people don't even have a laptop / desktop.

    So, even if the proportion of Linux users among Evernote users is double or even triple the overall average, you're talking about 3-6% of all users. How many of them are paying users ?

    Maintainig a separate client takes money away from other parts of the business. Is there going to be enough paying Linux users to offset both the direct cost and the lost opportunity cost ?

    MacOS has a relatively small market share as well, but Mac owners are used to paying for software and services, and I suspect the proportion of paying users among Mac owners is much higher than among Windows users. 

    Linux community embraces free open source. While many Linux users are just as willing to pay for the things they use, there's also a large slice of community who oppose paid services on principle. DotCommunism is running strong there.

    This is why Mac platform receives a disproportionate amount of attention from some developers, yet Linux is left to linger.

    I do agree that making EN client run under Wine shouldn't be a huge investment. But I am not a programmer.



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