grossermanitu 0 Posted April 11, 2012 Posted April 11, 2012 Hello everyone,I just want to tell you that Im affected. I upgraded evernote to pro, bought a scanner and now I am scanning ever peace of paper that I can grab. :-) Today i had a conversation with our accountants' department in my company. I proudly told them that I started scanning my monthly payroll accounting (Lohnabrechnung) and social insurance certificate (Sozialversicherungsbescheinigung). They told me that I need all this documents as original documents and that a copy is not adequate. So far,I havent destroyed any of this documents. But I would like to. :-) Cause thats the idea behind this job. Becoming free of all unnecessary paper stuff.So maybe here are some germans who have experience with archiving important documents, that could tell me which official documents for law, pension and so on are mandatory to keep in original state. BTW: This shouldnt be only a geman discussion, Im curious how people from other nations are handling this issue. :-)THX
Level 5* gazumped 12,222 Posted April 11, 2012 Level 5* Posted April 11, 2012 I'm in the UK and we're moving towards a paper-free society, but there are serious hold-outs. I took a faulty item back to a store recently and despite the fact I was standing there with a paper copy of the receipt and a 1.5 metre (4 foot) box plainly shouting the store logo, 'customer service' firmly stated the store policy: it must be an original receipt. Confusingly the store was able to find its copy of my receipt fairly easily (the item was bought 2 days earlier) and then everything was fine. Still no original receipt, but we'll gladly exchange the item...So. I scan and shred/ bin everything that I can, but large ticket items go into a 'receipts' folder, and some official documents go into a small filing cabinet after being scanned. I tag the scans with their location, and use the scanned copy unless I'm asked for an original. My filing shelves used to be metres long but the drawer space occupied by the forms is only a hands breadth.There's no central listing of what forms are required in original form, but common sense usually applies - birth marriage and death certificates, wills and property papers are pretty obvious. The UK of course also includes the semi-autonomous Welsh and Scottish, so there's probably some regional variation too.
Level 5* JMichaelTX 4,119 Posted April 11, 2012 Level 5* Posted April 11, 2012 I proudly told them that I started scanning my monthly payroll accounting (Lohnabrechnung) and social insurance certificate (Sozialversicherungsbescheinigung). They told me that I need all this documents as original documents and that a copy is not adequate. So far,I havent destroyed any of this documents.Evernote is designed as a consumer application and does not provide the high level of security that many businesses and government require.Your data is not automatically encrypted.Evernote does not have the certifications required by a number of industries, including medical, legal, health.You may want to review the below Evernote FAQ on security to determine if the security is adequate for your needs.How Secure is Evernote?As a consumer Internet service, we don't pursue enterprise certifications such as FISMA, HIPAA, etc
peterfmartin 221 Posted April 11, 2012 Posted April 11, 2012 grossermanitu's question was about the legalities of physical documents, not digital ones:So maybe here are some germans who have experience with archiving important documents, that could tell me which official documents for law, pension and so on are mandatory to keep in original state.
bduncan 49 Posted April 11, 2012 Posted April 11, 2012 Here in Canada, the CRA has said that they require the original documentation in its original form, so they will not (depending on the auditor of course) accept scanned copies only. So, scan away but hold on to that paper in Canada.
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