salgud 11 Posted September 23, 2010 Share Posted September 23, 2010 Recently, I had my entire EN database erased by my IT dept at work. And yes, I had it backed up to an external HD, but they erased that too! In any case, I'm rebuilding my database, as much as I can. One thing I wanted to avoid this time was the build up of old notes that were no longer relevant. My old database had over a thousand notes, but many were outdated. Occasionally, I'd start to go through them, deleting the irrelevant ones, but I never came close to finding and removing them all, which always bothered me a bit. Not that it affected performance, just felt messy. And when I did a search, sometimes I found lots of notes that were no longer relevant. When I started rebuilding, I thought about that issue and if there was a way to avoid some of that in my new db. I came up with a very simple solution for most of it. Most of the outdated notes were specific to an event in my life, like an actual event, or something like filing an insurance claim. Once it was paid, I didn't need the note anymore. Or my notes about a purchase I was making. This time, I started a new simple system. I created a new tag, "Delete", and I tag any note that is time specific with the Delete tag when I create it. Now, all I have to do, is select Delete once in a while, and go through those notes and delete the ones I no longer need. It will make it much faster to clean up my db. I also started adding a note in parenthesis in the title line saying "Delete Dec 1" for an event occurring in Nov. Then I don't even have to read the note, just delete it when I see it after Dec 1. Very simple, but I think it'll keep this new db much less cluttered and when I do a find, I won't have to peruse through dozens of irrelevant notes to find what I'm looking for. HTH Link to comment
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