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(Archived) Searchable PDF workflow help

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I have just bought a Brother MFC J4710 DW scanner, printer and fax machine. I installed the brother control center and setup the MFC device. However, I cannot yet seem to get a workflow in place either on Mac or PC for making searchable PDFs. What I would like to do is:

Scan to PDF

Have Scans put into specific folder on NAS Server

Make all PDFs searchable

Have PDFs auto added to Evernote after they are already made searchable

Does anyone have a good workflow and tool set suggestions to let me do this?

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  • Level 5*

Not familiar with the scanner,  but you need to be scanning to a 'searchable PDF'.  This may be a set up option in the scanner,  or if you get bundled PDF software (like Adobe) included with it,  you can change a non-searchable PDF into a searchable one by OCR-ing the document.


As you note it is possible to allow Evernote to OCR the PDFs after uploading,  but there are exceptions,  rules and occasional delays;  I prefer to get the job done so I know it's completed.


My personal workflow is:


Scan documents to folder on my hard drive during the day without OCR

I'll also edit the filenames into meaningful titles in my overall schema - <date><content><comments> 

A couple of times a day I'll use Adobe to batch OCR the files in that folder into searchable documents

Then I drag and drop the content into an import folder

Go back to scanning...

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