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About MKeithley

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  1. Awesome update to Evernote with the ability to "tag" things with a reminder time and receive an email day of to remind. Also creates a "checklist" with all the reminders for the day that can be checked off. Significant enhancement for my possible use of Evernote for GTD. I have been waiting for reminders in Evernote to close the loop on many items of my GTD system. This is especially true for the "Waiting For" notebook and the "Projects Delegated" Notebooks. Thank you Evernote!
  2. I have been using Livescribe's new Sky WiFi pen with Evernote and it is awesome for my Evernote-based GTD system. The Sky pen is an actual ink pen with some kind of optics that captures what you write on the page and sends it to your Evernote account wirelessly. This gives me the natural feel and precision of writing on paper with the advantages of viewing, sharing and saving handwritten notes in Evernote. And Evernote's OCR allows notes to be searched. Is anyone else using this amazing tool?
  3. I agree using Siri to add to Evernote would be awesome. I have tried the work around hacks but they are not effective enough. I know Apple has not added a API for developers to tap into yet but the thought of using Siri to add notes to my GTD Trusted System seems like the perfect solution.
  4. I concur that each person's workflow is unique and there is no "one size fits all" version of using Evernote for GTD. In my opinion that is what makes Evernote the perfect solution for implementing GTD. It allows each of us to implement GTDin the way that best suits our lifestyle. It is a blank page that allows us to configure it to fit how we work and live. The best part of it is no mater what device we use we can access Evernote and it is always available to us. This is especially important to the capture phase. Is your tool is not immediately available to you in a frictionless way it will not work long term. That is why I think so many people revert to analog paper-based systems. with Evernote, it is always available to users an I believe this is the big differentiator verses other digital systems. Please check out my posts for how I implement GTD on Evernote www.gtdforcos.com
  5. Fascinating feedback from everyone. I suppose each of us needs to use trial and error to see what works best for how we work and implement GTD. I initially started out using tags and got carried away with them to the point where they were distracting me. It took too long for me to figure out which tag or tags to assign to a note. This is similar to having an elaborate system of folders in email and filing them in the appropriate folder. I abandoned both systems to create a less is more approach. For email I only have one folder called "Archive." My inbox represents unprocessed emails and then as I process them I 1) delete them, 2) use the 2-minute rule, 3) send them to Evernote. Then if I think I may want the original email for some reason like CYA or to reply to the original or whatever I put it in my Archive folder. Then I use the email program's search capability to find things. All ACTIONABLE items are sitting in my "- Unprocessed" folder in Evernote waiting to be processed. I used to try to assign tags at that time and it really bogged me down. Similarly to capturing ideas or "stuff" on the go. Now I just click on FastEver type the stuff in and click on save and it end up in my "- Unprocessed" notebook. No tagging, no thinking, just the minimal effort to capture the "stuff" into my trusted system. I do have a few tags that I use for special situations but have really tried to minimize their use.
  6. I use Evernote to implement GTD. The first thing you need to do is to set up 11 notebooks in Evernote which will be the basis for your trusted system. In Evernote create the following notebooks: - Unprocessed – the default folder where unprocessed items will go (make sure to add the – ) Agendas – lists of things to discuss with individuals Areas of Focus – lists of big picture items that are your “North Star” to guide you Calls – list of the calls you need to make Errands – list of next actions you need to do outside of your home or office Home – list of next actions you have to physically do at home Next Actions – list of the next action you need to do in order to drive your projects towards “done” Projects – list of desired outcomes that require more than one action to complete Reference – list of items that you want to keep for future reference Someday/Maybe – list of ideas that you’d like to work on someday, but not committing to right now Waiting For – list of items that you have delegated or are waiting for someone else to do something Check out my blog GTD for CIOs at www.gtdforcios.com to see how I use Evernote to implement GTD. How are you using Evernote for GTD?
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