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tacobravo

Feature Request: Hide or archive notes

Idea

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Some other ideas:

I don't believe Evernote ever empties your trash automatically -- my trash currently has 1,500 notes in it -- but so long as you put notes in the trash they are excluded from searching (and can easily be restored, if need be).

You can also merge multiple notes into one.  I do a lot of keynote addresses about futurism, and after each speech is finally given, I merge all the notes related to it -- correspondence, the actual speech, invoice, etc. -- into one note, to cut down on the number of separate notes found by a search.  (Use Ctrl-Left-Mouse-Click to select multiple notes for merging.)

You can also tag all your older data with the tag "Archive," and then do future searches to specifically exclude any note with that tag; this will find only unarchived notes that mention "orangutan":

-TAG:Archive orangutan

 

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Hi.  It has come up a few times - a quick search here for "archive notebook" turns up around 800 hits.  There are various alternatives,  including an Archive Stack and a second account with notebooks shared between the two.  Your preference may depend on how often you'll need to archive material,  and whether you'll need to search it again at a later date.  Have a look at some of the options - a web search for "Evernote archive notes" gets 800 thousand hits.

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Putting archived notes (ones you will need in the future) into the trash is risky.

When there is a problem with sync'ing, data cap, or data integrity, Evernote Support often asks that the trash be emptied.

 

In my opinion, the best suggestion and most useful is to use the -tag:archive function.

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These are all good suggestions and useful workarounds, but what is apparent is that this capability is not built into Evernote which is shocking. This seems like a very elementary requirement--even just a special tag that makes notes hidden would be sufficient. 

 

Evernote folks:  Please talk to your users. I suspect this is a high priority need. 

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We never know what priority Evernote assign to a missing (or broken) feature - they're usually (I know of exactly one exception) completely close-mouthed about when or even if something will be added.  You may find something added to the next update - or not.  The company obviously do set priorities,  but the popularity of an issue here isn't necessarily a guide.  There also seems to be an underlying policy of keeping to a clean 'adaptable to anything' lego-brick stance - no features that are so specific that only a narrow subset of users would find them useful,  to avoid cluttering up the interface(s).

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+1.  Would love to be notified if this feature becomes available or a better workaround thought up.  

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definitely need archive function if you use evernote long enough with many excellent but not-currently-useful notes

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It's pretty easy to exclude notes from searches - see above.  I wouldn't imagine it's a high priority feature development.  There are a few other things to fix first,  anyway...

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For notes that I want to archive, I put them in a folder and export the entire folder to Export as Multiple Web Pages (.html). The web pages look great and they have an index.html file. You can use the search function in Windows or OSX to search for text in these files. 

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I put notes that I want to archive in a special folder and additionally provide a tag (Archive). When I want to search for notes excluding the archived ones I use "-tag:Archive" in the search. It is not optimal but it works.

 

A special Evernote feature would be great.

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+1. I would really love an archive option.

 

An archive option that would clone the path of the notes.

If a note is inside of a notebook or sub-notebook, those would be created inside the archive folder together with all the notes archived in that path.

 

This would really make sense in Evernote.

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As probably thousands of Evernote users, I have a separate notebook for each project (matching the corresponding project in Todoist). Once I finish a project, I can easily archive it in Todoist but in Evernote, there is nothing convenient. I can move the notebook in an "Archive" stack but that won't exclude the notes from searches and break my stack organization. I can go through all notes in the "Archive" stack and add the "archive" tag but this is error prone - imagine I miss one or I ever need a note from there and move it to an active project notebook, I still won't be able to find it because it will still have the "archive" tag on it.

A dedicated "Archived" checkbox on each notebook would be the solution to all our problems. Folks could then either create a dedicated "Archive" notebook, mark it as "Archived" and move all single notes they want to archive there, or, like me, archive whole notebooks once the corresponding project is done without moving them out of the stacks where they belong. Just like in Todoist,

  1. there would be a special "Archived" section in the left panel, showing all notebooks which were marked as "archived"
  2. in each stack, archived notebooks are not shown per default while having a notebook placeholder saying something like "show archived notebooks"
  3. per default, notes in archived notebooks are not shown in search results but each search result list ends with a link / button saying something like "search archived tasks ..."
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2 minutes ago, MrShlomo said:

A dedicated "Archived" checkbox on each notebook would be the solution to all our problems. Folks could then either create a dedicated "Archive" notebook, mark it as "Archived" and move all single notes they want to archive there, or, like me, archive whole notebooks once the corresponding project is done without moving them out of the stacks where they belong.

My preference is that archiving be specified at the note level.
I don't want to have to "move" my notes or notebooks anywhere.
No word from Evernote on an archiving feature - I use an !Archive tag so that I can exclude notes from searches.

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@Shlomo

Workaround.  If you really don't want the closed projects in your search results, you could create a new free account in EN and ENEX export/import the notebook to the new account.  Might be some issues with nested tags in the new account, but if all you are looking for is a not often used archive, not too bad.  FWIW.

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Not sure what the status of this is, but it's a feature that would compel me to upgrade to a Pro membership.

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OK, so there's a bit of a workaround to this problem that might help ease some of your issues, it just requires a more advanced search query. Here's what you could do:

Add a new tag called: archive (or name it whatever you'd like to call it, this tag will just act as a flag for our archived notes).

Now comes the search magic! Evernote has a feature built into its query system where you can exclude tags by using the following: -tag:TheTagIDontWantToSee  

 

So, if you would like to search for a particular tag without searching archived notes, you can structure a query similar to the one below and place it in the search bar within Evernote:

tag:whatevertagimsearcing -tag:archive

 

Also, if you'd rather search for a word or string instead of a tag, you could use the query below: 

-tag:archive String I'm searching

 

You could even tie it all together so that you could search a certain word or string, with a certain tag, that excludes the archive tag (see attached screenshot): 

tag:whatevertagimsearcing -tag:archive Hello World

 

There are lots of search options, I hope this helps you guys out!

EN-Search.png

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I'm in immediate need of this and having a tag or an appropriate mechanism that hides content/notes/notebooks would be very much appreciated, esp when we want less clutter in our Evernote workspace and also for personal privacy reasons esp. when you have your laptop opened, with folks sitting or gathered around you in a meeting or social interactive setting like a workshop, etc. There are some notes & notebooks that I have that are personal and I don't want sticky beaks leaning over to see what I have, as in personal goals for the year and so on.

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I use an archive tag to exclude notes from my saved searches.

If it was a big concern, you might want to open another account and move those NSFS notes there.

NSFS = Not Safe For Sharing

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+1 with a twist: 

I would love to have an auto-archive... or an expiration-date for notes.  For example, if I take a photo of my airport parking location , I'd like it to auto-expire a few days after I get back from my trip.  -OR- if I create a note from shipping details, I'd like it to auto-expire after my shipment arrives... etc. 


Anyone else?

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This really is important to me. I've been a premium user for over  5 years now and my Evernote note collection is just getting too large and cumbersome but I don't want to delete. Sadly I'm considering moving fully over to OneNote now which I have been using alongside Evernote to try to manage the quantity of notes. It is much easier to archive OneNote notebooks. I'm really disappointed Evernote still haven't tackled this - there must be many of us older users whose Evernote collections are in desperate need of a dedicated archiving tool.

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On 21/06/2016 at 3:39 AM, Paul Carter said:

+1 with a twist: 

I would love to have an auto-archive... or an expiration-date for notes.  For example, if I take a photo of my airport parking location , I'd like it to auto-expire a few days after I get back from my trip.  -OR- if I create a note from shipping details, I'd like it to auto-expire after my shipment arrives... etc. 


Anyone else?

Hi.  If you wish to raise a suggestion for a new feature or a change to the present actions or content,  the best place to do so is in the Feedback page for your main OS.

It's accepted that if a feature is adopted for one device,  it will - eventually - make its way to all of them;  but short term if you want something new in Windows (for example) suggest it there, and you might get lucky.  Votes from others who want the same thing will help make it more likely.

Bear in mind that some simple changes may already be in a pipeline somewhere,  so you'll see results quickly.  Others,  although the change is small,  may require major rewrites of something fundamental before they can be implemented - the recent and continuing Editor changes for example have been running for at least 2 years.

You'll probably get plenty of suggestions for 'work-arounds' and some of us will have different ways to get to the same(ish) result.  None of that is suggesting that your suggestion won't be implemented - just that Evernote has the reaction speed of an Oil Tanker when it comes to braking and hard turns,  so you might have to wait for a while before your brilliant idea is actually available...

You'll need to post your ideas in one of these -

https://discussion.evernote.com/forum/208-android-product-feedback/
https://discussion.evernote.com/forum/276-business-product-feedback/
https://discussion.evernote.com/forum/256-web-clipper-product-feedback/
https://discussion.evernote.com/forum/215-ios-product-feedback/
https://discussion.evernote.com/forum/218-mac-product-feedback/
https://discussion.evernote.com/forum/237-penultimate-product-feedback/
https://discussion.evernote.com/forum/206-scannable-product-feedback/
https://discussion.evernote.com/forum/234-web-product-feedback/
https://discussion.evernote.com/forum/224-windows-desktop-product-feedback/

 

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7 hours ago, Michael Allen said:

there must be many of us older users whose Evernote collections are in desperate need of a dedicated archiving tool.

Not to be contrarian, but I'm a longer term user who is not in desperate need of an archiving tool.  May just be my primary use cases of paperless, documentation, task/project management, things of interest which means I don't need it, I suppose.  I can see why others would want it, just not essential to me.  IAC, easy enough for me to modify a search to exclude unwanted stuff, if need be.  Just a different view.

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I take the laid back Curationer approach.  I search for stuff I want,  changing search terms and tags/ titles/ keywords until my search gives me a close enough match.  If in course of that I see duplicate or old notes,  I may kill them,  tag 'archive',  or export to ENEX or another basic account.  Depends on how awake and enthusiastic I am at the time.  Unless Evernote is giving me capacity or speed problems (touch wood,  it's not..) I see no point in spending energy keeping it looking pretty.  As long as it does the job...

 

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On 6/22/2016 at 2:41 AM, Michael Allen said:

This really is important to me. I've been a premium user for over  5 years now and my Evernote note collection is just getting too large and cumbersome but I don't want to delete.

If by "large and cumbersome" you mean that your search results, and/or when browsing Notebooks/tags, too many "old" Notes show up that are not relevant to your use today in Evernote, then there are several options for excluding these "old" notes from view:

  1. Tag the "old" notes with "Archive", and include -tag:Archive in your searches
    1. This is probably the easiest method
    2. It works for searches, but not for viewing a Notebook or Stack because the tag filter does note support the exclude option
    3. This was suggested above, and many times elsewhere
      .
  2. Move the "old" notes to a Notebook named "Archive", or a notebook in a stack named "Archive_Stack"
    1. This may or may not work for you, depending on your current Evernote organization, and your willingness to change
    2. Note that the shortcuts used below are for EN Mac, but there are EN Win equivalents
    3. I use tags as my primary organizational tool, using a method I call pseudo Notebooks.
    4. Setup:  I have the following stack and notebook setup in my account, and it works great for me:
      • ACTIVE_STACK   (a Stack to contain all of my active NBs
        • Active  (main NB for active notes)
        • Inbox   (my default NB, which is generally empty after daily processing)
        • InWork  (for Notes that I am actively working on, changing daily)
        • Mobile_Offline
        • (other NBs that I share)
        • (You could, of course, put as many NBs in this stack as you like.  So if you  prefer to use a lot of NBs, this will still work for you)
      • ARCHIVE_STACK   (a Stack to contain all my archive NBs)
        • Archive  (main NB for archived notes)
        • (other NBs that are no longer active)
    5. Search:  So, if I want to limit a search to my active notes, I just include Stack:ACTIVE_STACK
      • To make this easy to use, I have a saved search named "!  ACTIVE STACK"
      • I just select this saved search, and add whatever other search terms I want
      • I can do the same with the "Active" notebook, i.e., notebook:Active
    6. Browse:  In the Left Sidebar, click on "ACTIVE_STACK" to filter all notes for that stack
      • I can then easily browse my active notes
      • Or, I can add tag filters to this by pressing ⌘⇧J to "jump" to the Tag Filter, where I can add as many tags using auto-complete as I need
      • In both EN Mac and EN Win, there is now a shortcut to select and filter a specific Stack or Notebook
    7. Include Archive:  If I want to include my archived notes in a search on or viewing, well I can, of course, just select "All Notes" or press ⌘⇧A
    8. Archive Only:  If I want to limit my search or view to archived Notes, then I use the same procedures as in Steps #3 and #4, but use the "ARCHIVE_STACK" instead.

I really like method #2 because it makes it easy to:

  • Exclude old archived notes when I don't want them
  • But also very easy to include them when I do want them -- I don't have to go to some external source to search for them

OTOH, if your purpose for archiving is to backup or preserve these "old" notes, then that is a completely different subject/answer.  There are many threads on "backup", just do a search on "backup" to find them.

I hope this helps.  Please feel free to ask any questions, or challenge my method/setup.

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22 hours ago, Nyaze Vincent said:

I am just exporting my archives to XML and storing in Dropbox. Works right? 

I guess it depends on the purpose of your export.  If you have actually done this, then you tell us:  Does it work for your purpose?   And what is that purpose?

Exporting to ENEX and storing in DropBox is NOT a solution that I would normally recommend for archiving notes.  See my discussion above:

 

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22 hours ago, Nyaze Vincent said:

Hi, 

I am just exporting my archives to XML and storing in Dropbox. Works right? 

XML?

Why not html - at least they'd be readable 

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The latest Windows beta features a kind of selective sync where old notes are kept on the server and not downloaded to the device except when specifically requested.  Beta testers are still working out the implications of this,  but it looks like this might be one area where the feature could be useful...

 

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Archiving is a must have feature to avoid clutter in the current workspace. It is not a reasonable way to export notes out of Evernote's database that will exclude tags, image search and many other sorting / filtering features.

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23 hours ago, faruk.kutlu said:

Archiving is a must have feature to avoid clutter in the current workspace.

Not sure what "clutter" you're trying to solve
I use a !Archive tag and search to remove archived notes from my note lists

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18 minutes ago, DTLow said:

Not sure what "clutter" you're trying to solve
I use a !Archive tag and search to remove archived notes from my note lists

Clutter for me means content that you want to retain but you do not want visible - just like clutter in a physical sense.

The tag method therefore doesn't work the same way an archive function would.

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1 minute ago, nofrills said:

The tag method therefore doesn't work the same way an archive function would.

I think the result would be the same - archived notes not visible

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Just now, DTLow said:

I think the result would be the same - archived notes not visible

There are many ways to skin a cat - archive functionality works differently depending on the software / application.

Preferably it would be searchable and accessible but not immediately visible within my existing notes and notebooks - keeping my non-archived fresh notes clutter free.

When I tag something I can still see it.

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1 minute ago, nofrills said:

\When I tag something I can still see it.

In my search box I usually have   -tag:!Archived
I can remove it if I want to see archived notes

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Cheers for your suggestion - great idea.

I like Evernote, I hope they are agile enough to incorporate a design which doesn't require users to enable a workaround for an archive feature.

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9 minutes ago, nofrills said:

I like Evernote, I hope they are agile enough to incorporate a design which doesn't require users to enable a workaround for an archive feature.

I could see it being done
- an button on the note panel to indicate Achive
- a button on the main page to indicate Ignore Archive
and replicate the function to all platforms

Users can add their vote to indicate support for the Request (voting buttons in the upper left corner of the discussion)

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8 minutes ago, DTLow said:

In my search box I usually have   -tag:!Archived
I can remove it if I want to see archived notes

Manually marking thousands of notes with the "archive" tag, then removing thousands of existing tags to avoid the clutter, and using a single tag for all notes in the archive is making good sense !

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1 minute ago, faruk.kutlu said:

then removing thousands of existing tags to avoid the clutter

I was addressing archiving notes

My solution to archiving tags was rename and prefix with an x.  They're still visible, but at least they're at the bottom of the list

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1 hour ago, DTLow said:

I was addressing archiving notes

My solution to archiving tags was rename and prefix with an x.  They're still visible, but at least they're at the bottom of the list

I am also addressing archiving notes.

I meant "archive" is not usable without tags.

Archiving tags may not be needed at least in my case since I don't use tags in a way that will be used for a short time.

I have a few hundreds of tags and many of them are used for tens to hundreds of times.

Instead I try to put archived notes under separate stacks but that doesn't leave them out of search results and with every search leaving them out of search results via search parameters is not a feasible way.

Edited by faruk.kutlu
correction

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49 minutes ago, faruk.kutlu said:

Instead I try to put archived notes under separate stacks but that doesn't leave them out of search results and with every search leaving them out of search results via search parameters is not a feasible way.

I don't want to "put" my archive notes anywhere.  They are fine where they are.

My objective is a method to include/exclude them from view

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47 minutes ago, DTLow said:

I don't want to "put" my archive notes anywhere.  They are fine where they are.

My objective is a method to include/exclude them from view

Normally I don't want to change the stack or notebook to archive my notes.

It is just a workaround and another ineffective way of avoiding the clutter.

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6 hours ago, Paul Carter said:Is there a way to create a preset filtered view that has this criteria built-in?  That would be helpful. 

No preset filter views delivered with Evernote

For my tag workaround, I have the filter in my shortcuts, and a keyboard shortcut to type in the searchbox

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6 hours ago, Paul Carter said:

Is there a way to create a preset filtered view that has this criteria built-in?  That would be helpful. 

What criterion? You can create saved searches that encapsulate most search filters...

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My sense is that what we are calling "archiving"--most people just want a tag that hides notes and excludes them from views. You can toggle the search on and off to include or not include hidden tags. This seems like it would be simple to implement and it would satisfy most of the requests that have been stated here. Technically its not the same as archiving, but I appreciate having all of my notes in one place...I don't want separate files like with OneNote. I just need better control over the volume of the notes that I have. It seems like many, many people are having this problem and it still does not appear, after several years, that Evernote is listening. 

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24 minutes ago, tacobravo said:

My sense is that what we are calling "archiving"--most people just want a tag that hides notes and excludes them from views. You can toggle the search on and off to include or not include hidden tags.

I think that's what the request is about; at least that's why I added my vote

I'm happy with a tag, but I think people really want an archive/hide toggle on the note

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1 hour ago, tacobravo said:

My sense is that what we are calling "archiving"--most people just want a tag that hides notes and excludes them from views.

Or a "button" which denotes an archived note and another "button" which says include the archived notes in the search or not.

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Exactly. Many other programs have this construct...a check-box or something that identifies a record as "hidden". And then there's also a way to "show all" when you need to see/search on everything. 

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+1 am I really supposed to scroll through all of my old notebooks every time I use Scannable?

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38 minutes ago, Jordan P said:

+1 am I really supposed to scroll through all of my old notebooks every time I use Scannable?

Er,  why would you need to exactly?  This thread is about searching in the Evernote app...

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1 hour ago, Jordan P said:

am I really supposed to scroll through all of my old notebooks every time I use Scannable?

Everytime I use Scannable, my scans are stored in my default Notebook (@Inbox)

Later, I process my @Inbox, assigning notebooks/tags/titles

I'm not a big Notebook user, but I would prefix archived notebooks with "x" so they to  the bottom out of the way

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There is still no progress in this topic. Soon my mini tablet will go out of space and I will have to uninstall Evernote permanently. I am not going to use mobile web browser to use Evernote on mobile.

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1 hour ago, faruk.kutlu said:

There is still no progress in this topic. Soon my mini tablet will go out of space and I will have to uninstall Evernote permanently. I am not going to use mobile web browser to use Evernote on mobile.

I thought Window user's had a temporary solution with "Demand Sync".  Its not as good as "Selective Sync" but will buy some time until a better solution is implemented.  

The mobile platforms have always had Offline Notebooks, so storage space isn't an issue for them

 

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This thread has been alive for almost two years. NEVER ONCE has anyone from Evernote chimed in. OneNote is looking better every minute. I watched the overview video and it looks pretty solid--considerably better than the last time I used OneNote which was nearly ten years ago. 

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4 minutes ago, tacobravo said:

NEVER ONCE has anyone from Evernote chimed in

To say what exactly?  Evernote don't (usually) comment on what they may,  or may not,  be working on - and only once to my knowledge have they forecast a release date..  only to miss that (legal complications) and get buried under the complaints about the feature being late.  I doubt they're keen to go there again.  And on the principle of 'never say never' they're not going to pop up and say "we have no plans to do that,  ever..."

If you have the entirety of your Evernote experience solely on your mini tablet,  then you're in severe danger (IMHO) of losing everything anyway.  Two of Evernote's main advantages are: having on online backup of everything,  and access from other platforms.  If you do sync your experience with Evernote's servers,  then the easy answer is to create an 'archive' notebook (or stack) and move your non-current stuff in there.

Adopt the latest beta with "on demand sync" and enable that option on your tablet.  I've got it running on one laptop and reduced a 17GB database to 300MB,  so you should save some serious space.  Exclude your archive notes from searches (worst case: tag 'em all with 'archive' and search <your search term(s) -tag:archive>) and enjoy the quiet life.

If you want to try out OneNote of course,  be my guest - it's interesting though that some of the recent queries I've had have been "how do I import OneNote notes into Evernote...?"

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50 minutes ago, tacobravo said:

This thread has been alive for almost two years. NEVER ONCE has anyone from Evernote chimed in.

This is a user discussion forum, and solutions have been presented to "archive" or "hide" the old stuff.  I use an Archive tag

Not sure why you need Evernote chiming in; they have not indicated any interest in archiving beyond the featureset in the delivered product. 

>>OneNote is looking better every minute

Not to me.  I have not seen a product that does a better job of storing my data

However ymmv, Good Bye and Good Luck

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Yup, definitely need the archive features since my notebooks are project based and once it is done, I don't need it to show up in notebook options.

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On 2017-03-20 at 0:36 PM, pavansingh said:

Yup, definitely need the archive features since my notebooks are project based and once it is done, I don't need it to show up in notebook options.

This request is more for notes than notebooks
A workaround - move your notebook to a a stack named Archive
I'd also prefix the notebook name with an "x" so it sorts to the bottom of the list

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8 hours ago, DTLow said:

This request is more for notes than notebooks
A workaround - move your notebook to a a stack named Archive
I'd also prefix the notebook name with an "x" so it sorts to the bottom of the list

 

On 3/20/2017 at 10:36 PM, pavansingh said:

Yup, definitely need the archive features since my notebooks are project based and once it is done, I don't need it to show up in notebook options.

This request is nothing about notes. It is about Notebooks. The request is the same as folders in sync with Google Drive and Dropbox.

I sync just a few folders with my Google Drive and I did the same with Dropbox as well. Why should I sync everything on my Evernote if I need just the current files that I work on? Who needs to sync many GB of archived files to every device or OS instead of active notebooks that they work on? If Evernote allowed selective sync and optionally searching in archive no one would sync everything to every device and OS they use. I don't need my client's Notebooks that I finished working on 10 years ago on my mobile devices. On my Ubuntu I use Whatever a third party online Evernote client instead of Evernote Desktop running with Wine.

I removed Evernote from my mini tablet completely because of lacking this feature. Hopefully I will not have to do the same on my mobile as well.

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Archiving of gmail is a perfect example - simple click of a button and the information doesn't clog up your folders and active email.  Yes there are workarounds, but this is an enhancement request.

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I'd really appreciate an archiving feature as well. I guess I'll use the tag:archive for now. Annoying that a product with the good reputation of an Evernote does not have it.

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5 minutes ago, nofrills said:

Has this been done yet or are evernote still busy making backpacks and wallets?

Cute, but that's a "no" on both counts. They stopped making wallets and backpacks quite a while ago, which you'd know if you visited the Evernote market. 

#snarkfail

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Thanks "Guru"

I don't care about the market, I simply want basic functionality. 

#fanboifail

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On 5/11/2017 at 1:53 PM, jefito said:

Cute, but that's a "no" on both counts. They stopped making wallets and backpacks quite a while ago, which you'd know if you visited the Evernote market. 

#snarkfail

There's always the fanboi that gets so defensive about things, they end up inadvertently making you despise the company they're trying to defend.

This is a very basic and legitimate request. I'm genuinely surprised it isn't a core part of the application. It is this kind of glaring omission that took a once promising service, and driven it towards obscurity and irrelevance. As a pro subscriber, that's sad.

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2 hours ago, etc said:

This is a very basic and legitimate request. I'm genuinely surprised it isn't a core part of the application.

Evernote is a filing service and offers various ways to archive  and exclude notes from search results

My solution is to use an “Archive” tag.  I want notes to remain in the database, but to not be included in current lists

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24 minutes ago, DTLow said:

Evernote is a filing service and offers various ways to archive  and exclude notes from search results

My solution is to use an “Archive” tag.  I want notes to remain in the database, but to not be included in current lists

Yes, I'm aware of workarounds that can be used in lieu of this basic functionality, just as a sword can be used instead of a butter knife, but that doesn't mean it's an elegant solution.

Just because the requirements or requests don't fit your specific use case doesn't mean they are illegitimate. It's this kind of denialism that frustrates other users, because you explicitly delegitimize their methods, requests and perspectives. Quite frankly, I couldn't care less about your specific use case, and find these types of posts to be unnecessarily antagonistic.

Evernote doesn't offer various ways to "archive" the notes - it offers features that could be utilized as a half measure to somewhat achieve the same results. They all add friction to what should be a basic function.

For example, by adding all the notes to an archive notebook, we lose the ability to structure notebooks within a logic stack. All of a sudden all my notebooks are placed without a large, monolithic archive stack. I just don't want my view to be cluttered by notes that are no longer of use to me. For example, I have lots of notes from when I was in law school, and I've placed all of those notebooks into a law school stack. If I want to then "hide" this stack, I have to effectively remove them all from the law school stack and place them into an archive one. I don't want a giant "archive" pile. I just want to hide what's there. Why is this an unreasonable request?

Your suggestion to use proscriptive search syntax is well received, but again, adds friction to what should be very basic functionality. Every time I want to avoid searching through archived notes, which amount to just noise, I have to explicitly remember and go through the steps of excluding a certain tag. It adds unnecessary friction to what is supposed to be an efficient and simple task (searching).

Yes, you're right - solutions do exist in some way, shape or form, however this truly is basic functionality that obviously frustrates a number of users. It's enough for me to never rely on Evernote as my primary service, as competent as it is, and given the fact that its often cited as an example of a service that at one point had so much potential, but is in somewhat existential crisis, perhaps there might be some wisdom in stopping, taking a breath, and fully considering what constructive feedback others might have before you reflexively dismiss their suggestions and requests.

If not, by all means - continue to be "right."

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@etc   Why are you turning this into a personal conflict

A feature request has been posted.  
You're welcome to add your support using the voting buttons in the upper left corner of the discussion

You have alternatives to achieve the results you want

And finally, you can switch to a different product that better serves your needs

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59 minutes ago, DTLow said:

@etc   Why are you turning this into a personal conflict

A feature request has been posted.  
You're welcome to add your support using the voting buttons in the upper left corner of the discussion

You have alternatives to achieve the results you want

And finally, you can switch to a different product that better serves your needs

Your reply was personal - there was literally no reason for you to respond except to be dismissive of the request. I clarified the legitimacy of the request and why the proposals weren't genuine solutions, but merely stopgaps.

Of course we can switch. That option is always there. However, people make requests in hopes that the product will become better suited to their needs. For many individuals, myself included, this tarnishes what is otherwise an extremely competent and useful product. What's the point in responding and rationalizing why it does in fact fit within *your* workflow except to be contrarian? This is an attempt to keep the request board constructive with less ancillary noise.

For the reasons stated above, the alternatives don't actually achieve what I want, and insisting they do by fiat doesn't make it so. I'm hopeful that Evernote will eventually add this capability, because as repositories grow, scoping becomes critical to productive usage - and reflective of reality, there is a life cycle of pertinence of data and information.

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1 hour ago, etc said:

What's the point in responding

My point is to share my experience and help users with their issues in using Evernote, in this discussion; Hide or Archive Notes

I’m not seeing value in your posts

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On 7/16/2017 at 7:59 PM, DTLow said:

My point is to share my experience and help users with their issues in using Evernote, in this discussion; Hide or Archive Notes

Given that was your intention, the response was conspicuously devoid of suggestions. Looking back, it seems this thread has devolved primarily to numerous people expressing their frustrations that Evernote is missing this basic functionality (and won't even respond or acknowledge them) and you invalidating their requests. It's just not helpful and it comes across like a personal agenda.

There are reasons why the current crop of alternative solutions just aren't good enough, and I've expressed just a couple from my own perspective.

Regardless, to the end that we're trying to be helpful and constructive, for those that haven't had a chance to read through the entire thread, there is an excellent post by @JMichaelTX (please like the post to thank him for his contribution) detailing some alternative ways to handle notes that might be good enough for some, if not many.

I think we've spent enough time on this. Thank you for your assistance.

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I have now abandoned Evernote. It was for 2-3 reasons, but this was very much one of them. I was a very long term paying Evernote User but I found the the system was getting totally bogged down by years of notes. I really really needed a good archiving system that would enable me to occasionally open up old projects with folder structure easily, but without those notes and structures being there the whole time. I tried saving project endnote libraries but it was too cumbersome for me.

My paid-for subscription runs sometime into 2018 but I've already said a sad farewell to Evernote. We had many good years together, and I got a lot of good value out of Evernote. But for me it just hasn't kept up with my needs, and lack of decent archiving was a major one. 

I'm happily using TagSpaces now. It's lighter than Evernote but does what I need. It doesn't have a dedicated cloud server but I pay for DropBox so I don't need another cloud storage system (tagSpaces works with my files in DropBox). I wouldn't recommend TagSpaces for everyone, but I do think it's worth looking at. And it has the advantage for some of us that it crosses over into Linux. And it's simple in that it leaves notes/files in their native format, which makes it very future compatible. It's also Free, Open Source and, because of the very simple way it works, pretty much totally future-proof.

All the best Evernote - you definitely helped me for many years. In fact you were pretty central to my work for many years. Maybe we'll meet again in the future some time.

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52 minutes ago, Michael Allen said:

I really really needed a good archiving system that would enable me to occasionally open up old projects

Not clear what you consider a “good archiving system”

Evernote is flexible in identifying notes to be archived,

My solution is to flag projects/notes with an Archive tag

>>with folder structure

For sure, you’re using the wrong product.  Evernote’s methododology is organization by Tags, instead of the traditional folder/subfolder methodology.  imho, this is an improved process

 

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1 hour ago, DTLow said:

Not clear what you consider a “good archiving system

The main problem I was having with Evernote was the inability to archive on a separate drive. In the past I was enthused that Evernote could be used to store much more than text notes and so I accumulated, over many years, more GB of notes than I wanted to store on, for example, a Microsoft Surface.  I had lots of very large PDFs. Other systems, such as OneNote and TagSpaces are not dependent on everything being held in a single file structure like Evernote required in Windows desktop (but perhaps that has changed recently? I haven't kept up with Evernote recently). 

A secondary problem was quickly searching only non-archived notes.

And then as my problems with archiving grew I realised possibly the biggest problem - so much of what I had was tied up in a proprietary meta-data and storage system. So I've since back-peddled (avoiding OneNote* as well, though I think Microsoft have quietly made that better and better over the years) and have gone for a much simpler tagging system that allows me to keep all notes in native formats that will never be tied to any one storage 'system' (TagSpaces simply adds tags to filenames - it has some nice Open Source software to create, tag and find files but you can also just use any standard file system if you needed to; it's a very very simple idea).

But I also don't agree with you when you say "Evernote’s methododology is organization by Tags, instead of the traditional folder/subfolder methodology". It has both a folder structure and a tag system. I liked (and still like) the combination of having both a tree (folder) and tree-less (tag) system. The advantage of a file structure is that I can very easily move a whole folder (usually a project) over to an archive drive, and I can specifically share folders when I work with other people on a project. So, for example, using DropBox (with files tagged by TagSpaces) when I finish on a project I move it to an archive folder. That keeps it in DropBox but I can choose whether to have it present on each device I use or just rely on a cloud connection. Evernote mobile apps can do that. But Evernote Windows desktop could not (though that might have changed). And also why pay twice for cloud storage?

But I'm happy we each find the solution that works for us. I just get e-mails about this thread (because I answered this thread last year saying I'd really like a solution to this, but none sadly came*), so thought it worth mentioning another system for people who ran into the same problem as the thread author, and me.

Michael

 

*P.S. When I answered last year I said I was thinking of moving to OneNote. I tried it, and it was nice (it's been quietly getting better over the years it seems), but I realised I didn't want to tie myself to another proprietary system, especially as I was starting use use Linux more (OneNote is not supported at all in Linux, whereas Evernote does at least have a community-developed front end, NixNote, which is pretty decent). That's when I went hunting for a simply cross-platform system and found the Free and Open Source TagSpaces.

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26 minutes ago, Michael Allen said:

The main problem I was having with Evernote was the ability to archive on a separate drive

I'm actually wanting a solution with archived notes kept in the cloud, and not taking up space on any devices
I think Evernote's heading in that direction.  They implemented Demand Sync on the Windows platform, and indicated Selective Notebook sync was being worked on

>>A secondary problem was quickly searching only non-archived notes.

My solution was to use the   -tag:xxx   parameter in searches.  It means I have to add it to every search
A different request is to add a button to the search box for this

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1 hour ago, Michael Allen said:

I really really needed a good archiving system that would enable me to occasionally open up old projects with folder structure easily, but without those notes and structures being there the whole time.

Perhaps not a solution for you but for anyone else reading this thread.  Some folks sign up for a Basic account and move their archived notes there.  Then as Premium user easy to switch between accounts to search archived notes in whatever structure you want, desktop anyway.

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45 minutes ago, csihilling said:

Perhaps not a solution for you but for anyone else reading this thread.  Some folks sign up for a Basic account and move their archived notes there.  Then as Premium user easy to switch between accounts to search archived notes in whatever structure you want, desktop anyway.

Yes, now you say that, I remember doing that for a while using one computer with an archive account. It was OK, because the Windows app allowed you to switch between 'users' (both me). I seem to remember finding it just a bit too fiddly - I'd forget to switch back to my Premium account and so my notes weren't synced with my main account when I expected them to be. It's those little frustrations that I'd live with if I weren't paying a decent amount of money for the service (which I still  am, though I am no longer using it).

Bottom line - archiving is so fundamental that Premium customers shouldn't have to be finding fiddly ways around to do it. If you can selectively sync folders on the Mobile Apps, why not on Windows?

But I've moaned enough, and I don't want to any more. And actually I am still fond of Evernote because it served me superbly for many years. It's not like it was something I had to use and always hated. I chose to use it and I chose to use my own money to pay for it (and not just for the Premium features, but because it was so part of my everyday working life I wanted to support it as a 'thank you'). I'm probably just coming across as moaning because I really really liked Evernote, but this was the one thing that I found increasingly problematic as the years wore on (and as my Evernote system got bigger and bigger and bigger). If Evernote wasn't so good at all the other stuff I probably would have never got to the point where I just had too much stuff in Evernote for it to handle it well. 

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11 minutes ago, Michael Allen said:

Yes, now you say that I remember doing that for a while using one computer with an archive account. It was OK, because the Windows app allowed you to switch between 'users' (both me). I seem to remember finding it just a bit too fiddly - I'd forget to switch back to my Premium account and so my notes weren't synced when I expected them to be. It's those little frustrations that I'd live with if I weren't paying a decent amount of money for the service (which I still  am, though I am no longer using it).

Bottom line - archiving is so fundamental that Premium customers shouldn't have to be finding fiddly ways around to do it. If you can selectively sync folders on the Mobile Apps, why not on Windows?

But I've moaned enough, and I don't want to any more. And actually I am still fond of Evernote because it served me superbly for many years. It's not like it was something I had to use and always hated. I chose to use it and I chose to use my own money to pay for it (and not just for the Premium features, but because it was so part of my everyday working life I wanted to support it as a 'thank you'). I'm probably just coming across as moaning because I really really liked Evernote, but this was the one thing that I found increasingly problematic as the years wore on (and as my Evernote system got bigger and bigger and bigger). If Evernote wasn't so good at all the other stuff I probably would have never got to the point where I just had too much stuff in Evernote for it to handle it well. 

Well you gave it a go and time to move on, makes sense.  I can understand your pain, can't share it though since archiving isn't a big deal for me.  Probably a use case thing.  

I am typically in Side List view reverse created or updated order, with the left panel closed.  In searches what I am looking for is in the top of the list the vast majority of the time.  If not I add to the search.  I suppose if performance starts to degrade I may archive to a second account, but until then no need.  Just a different view on archiving, not saying anyone is right nor wrong.

Hope your new solution suits you better.

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P.S. One last positive thought, even though I found Evernote no longer filled my needs (because of the archiving problems some of us have encountered, as discussed in this thread).

I'm sure Evernote are one of the 'good guys'. And for two reasons. Firstly, though Evernote is not totally Open Source, they make such a large amount open to others that it enables other people to work with the Evernote file structure. That has allowed the Linux community to develop its own front-end (as the number of users couldn't justify Evernote spending their own development time on Linux). And, secondly, when it finally came to me sadly finding that I had to find an alternative, they have good export tools which will export to friendly formats. I managed to move the very large majority of my Evernote notes out so that I could pick them up in a simpler system. I have never been able to do that with the few Microsoft OneNote notebooks that I have used.  

So if Evernote continues to work for you, please support them. You don't have to need the Premium features to want to support a company. 

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4 minutes ago, Michael Allen said:

they have good export tools which will export to friendly formats.

Absolutely.  This was top of my list when selecting the product, easy export of my data

I can easily export my notes in html format and attachments will remain in their native format

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+1 for this functionality.

I use the 'Archive stack' method for the time being to keep notes out of the way. I wish stacks could be nested 1 more level as well.

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+1 for needing Archive functionality. My Evernote has become unwieldy. I’m tempted to just start over from scratch. My Evernote is too large to download the entire account to any device which makes it difficult to use all the features. 

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1 hour ago, socal said:

My Evernote has become unwieldy. I’m tempted to just start over from scratch. My Evernote is too large to download the entire account to any device which makes it difficult to use all the features. 

Have you looked at the Demand Sync feature on the Windows platform; it reduces the disk space used on the device

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On 5/10/2015 at 5:04 PM, jbenson2 said:
Putting archived notes (ones you will need in the future) into the trash is risky.

 

When there is a problem with sync'ing, data cap, or data integrity, Evernote Support often asks that the trash be emptied.

 

 

 

 

 

In my opinion, the best suggestion and most useful is to use the -tag:archive function.

 

 

This isn't bad but it would be a lot more convenient if we could select one or more notebook/notebook stacks and say "Exclude from Searches by Default", that way quick searches / etc wouldn't keep pulling them in. Having to type "-tag:archive1 -tag:archive2", etc is kind of a pain.

For those of us that keep a notebook for each client that we work with, this would be an extremely useful feature, since once we've concluded our business with that client we need to keep the notebook but exclude it from future searches.

 

 

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5 hours ago, cacotigon said:

For those of us that keep a notebook for each client that we work with, this would be an extremely useful feature, since once we've concluded our business with that client we need to keep the notebook but exclude it from future searches.

Watch out when you hit the 250th client.

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On 11/4/2017 at 5:52 PM, CalS said:

Watch out when you hit the 250th client.

Translation - "Evernote has a maximum of 250 notebooks per personal account"

On 11/4/2017 at 12:17 PM, cacotigon said:

For those of us that keep a notebook for each client that we work with, this would be an extremely useful feature, since once we've concluded our business with that client we need to keep the notebook but exclude it from future searches.

If it were me, I'd just use a separate account for archiving. You could probably get away with a free one, though you might need to populate it over time due to reduced upload limits in a free account. Depending on your number of clients, one notebook per client might not be enough, in which case a tag based approach should work. Once populated, if you needed to get access to a particular client, you could share the notebook that your client exists in back to your working account, if you needed searching to work, or just work on the old account in your archive account.

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2 hours ago, jefito said:

Translation - "Evernote has a maximum of 250 notebooks per personal account"

My very own translator, I'm flattered!  :)

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13 minutes ago, CalS said:

My very own translator, I'm flattered!  :)

It's a free service... :P  

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I am using Evernote since 2008 for research purposes and I can no longer keep syncing everything (20K+ notes) on all mobile devices. That's why I started to use Pocket instead of Evernote for saving text-only web content. It is much lighter than Evernote. Pocket allows me to keep the latest content I need to work with on my mobile and limit sync storage on the device to any size I need. I suggest anyone who is in need of archiving to try Pocket. IFTTT allows two way integration between Evernote and Pocket. When I use a specific tag on Evernote / Pocket it is synced to the other platform almost immediately.

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1 hour ago, faruk.kutlu said:

I can no longer keep syncing everything (20K+ notes) on all mobile devices.

Evernote is a cloud service; data is retrieved from the servers via the internet

What issues were you having.  I'm counting on going to at least 40k

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1 hour ago, faruk.kutlu said:

I am using Evernote since 2008 for research purposes and I can no longer keep syncing everything (20K+ notes) on all mobile devices. That's why I started to use Pocket instead of Evernote for saving text-only web content. It is much lighter than Evernote. Pocket allows me to keep the latest content I need to work with on my mobile and limit sync storage on the device to any size I need. I suggest anyone who is in need of archiving to try Pocket. IFTTT allows two way integration between Evernote and Pocket. When I use a specific tag on Evernote / Pocket it is synced to the other platform almost immediately.

Do you download all of your notes to your mobile devices using off line notebooks?  I have about 28k synced notes but only have about 10 fully downloaded at any given time in the one  notebook flagged as offline, where I put notes for forced currency.  Doesn't require much space or syncing.  YMMV

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9 hours ago, DTLow said:

Evernote is a cloud service; data is retrieved from the servers via the internet

What issues were you having.  I'm counting on going to at least 40k

Everyone here is aware that Evernote is a cloud service.

The thing is that Evernote doesn't selectively sync on mobile.

So in my case Evernote syncs around 500MB of outdated notes that I no longer need to see on every device and in every searches.

No matter if I have space or not. This is just a preference of keeping workplace lean.

Nobody keeps 10 years of papers on their desk.

They just keep those papers that they are actively working on.

As a paying Evernote user I should have the right to decide how many recent files to keep within immediate reach at my workplace.

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3 hours ago, faruk.kutlu said:

Everyone here is aware that Evernote is a cloud service.
The thing is that Evernote doesn't selectively sync on mobile
...
As a paying Evernote user I should have the right to decide how many recent files to keep within immediate reach at my workplace.

Selective sync is a feature on the mobile platforms (IOS/Android)
                         How-to-set-up-offline-notebooks-on-mobile-devices
For the Win platform, there is a Demand Sync option
The web platform is internet access; there is no downloaded data

On my iPad, the default is "Do not download notes"
I can select "all" or specific notebooks to download

255B2C65-AF26-4AB6-B61C-40BF6803745B.thumb.jpeg.a74f04d274c65942c53eb7d4dff54729.jpeg

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5 hours ago, faruk.kutlu said:

So in my case Evernote syncs around 500MB of outdated notes that I no longer need to see on every device and in every searches

Unless you have offline notebooks set EN only syncs the note header information to your phone.  Creating a second account to archive your notes would solve your search problem.  A Basic account would work if you manage the transfer of notes.  

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