Jump to content
  • 253

Idea

Recommended Posts

  • 0

I really want that too.

 

I'm using Evernote in my GTD system, so it's becoming vital for me to archive and make invisible some notebooks.

 

The perfect system, as I see it, would be to be able to mark a pile as "invisible" in search, dropdowns, and all notes list. Like a real desk : I have a day to day drawer in which I keep the current notebooks, and another one in which I keep old notebooks. An option on search box would allow to search in invisible items.

 

Same system for EN, just a visibility option for users. I personally (like many other users) don't use tags, so your solution is not viable for me JMichael.

 

What do you think ?

 

I hope Evernote is reading us.

  • Like 2

Share this post


Link to post
  • 0
For non-taggers:

Add a keyword such as xInvisible to each note you want invisible.

Use -xinvisible with your search and they will all be invisible.

 

Personally, I prefer to tag these notes with x  - it is so much more powerful.

  • Like 1

Share this post


Link to post
  • 2

Too complicated on a quick search when working, or simply on mobile. Plus it does not prevent from seeing the notes in "all" list and notebooks in the dropdowns.

 

It needs to be a EN func.

  • Like 2

Share this post


Link to post
  • 0

Too complicated on a quick search when working, or simply on mobile.

 

I agree.

That is why I use tags.

Share this post


Link to post
  • 1

Have to agree with this request. 

 

Tags are a temporary, inconvenient and imo a short-term solution. Its doable, albeit annoying, having to add -tag:x to every search you make. Not so bad if you have 5 searches a day, more annoying when it's 50 or even more a day. 

 

And that's the desktop client, the mobile client is a lot worse. Having to type that in 5 times on a small keyboard (without text expander options) is annoying, 50 times is just a waste of time. 

 

There needs to be a default way of excluding notebooks, archives, or whatever you do not want to search in / for.  

  • Like 1

Share this post


Link to post
  • 0

 

There needs to be a default way of excluding notebooks, archives, or whatever you do not want to search in / for.  

 

Since there are already multiple ways to achieve the exclusion as mentioned above, it might not be a priority with Evernote. But you never know... they might offer the option sometime in the future.

Share this post


Link to post
  • 0

Two cents.  I'm a tagger but, assuming you use stacks in general it would seem moving the notes to an archive notebook (with or without an archive stack) would be the simplest method.  Then you only have to invoke -tag logic when in an All Notes context.  

  • Like 1

Share this post


Link to post
  • 0

I've been using Evernote since 2009 and now it is getting chaotic with all old information pop up in my search. It is sad. Using tag for that it is not the best solution for me.

Would love a strong feedback from Evernote.

Share this post


Link to post
  • 0

Evernote don't often discuss their roadmap and actually this is something I don't imagine that they'd be interested - shame, I'd quite like it too.

  • Like 1

Share this post


Link to post
  • 0

I was going to chime in and say that we could solve the problem by exporting the unused/unneeded notes and store them somewhere else (which I've done once), but as I read through the thread, I think actually providing an archive capability would be the best option.  We could then focus on what's still relevant in our currently active notes, but not lose the power of evernote over the longhaul on the older and not frequently needed notes.

  • Like 1

Share this post


Link to post
  • 0

What sort of export capability did you have in mind? The Windows client can export to HTML and Evernote format (ENML).

 

If you export notes out of Evernote, then you do lose the ability to use Evernote to search them.

Share this post


Link to post
  • 0

Sorry, I meant to type "archive" and not export.  I've corrected my post above, in bold.

Share this post


Link to post
  • 0

+1 here, too. Only been using EN since March and already have over 1K notes. It's a lot of brain drain to have to see dead stuff when scanning.

Share this post


Link to post
  • 0

A big +1 to archiving!

 

I'd love to have notebooks used for previous jobs not appear in the web clipper or mobile app interfaces, for example — I'm almost certainly never again going to be adding something new to those collections, and space is at a premium in those interfaces. Furthermore, the web clipper's autosuggest feature is great when it's working-as-magically-intended, but it does have a way of frequently wanting to stick things in "past job" notebooks I haven't touched in months.

 

But, as others have said, I do want to be able to have those notebooks, their notes, and metadata still readily available for searches. Gmail's Archive behaviour would be a good starting point, although I'm sure it's hardly the definitive model.

  • Like 2

Share this post


Link to post
  • 0

Archiving is one of the biggest reasons the mega users recommend tags over a heavy reliance on Notebooks,   . . . .Just say-en

 

For me, tags tend to really cut the clutter of false positives, then if your looking at your snippet by "last updated", the older things -- presumably things that would be archived  are at the bottom.

 

For GTD -- saved searches in shortcuts for "Important+Urgent", "Important+Not Urgent" etc  - saved searches with  "Unfinished to-do- items" will automatically Archive  a note off the search when the last check box is checked

  • Like 1

Share this post


Link to post
  • 0

Dear All,

 

I really would love to see a solution for archiving notes. I've been using for 4 years and now I have some notes that I want to keep in the system, but want to remove from my search. As time goes, my search are getting more difficult to separate valid information and archived information.

 

Like we have Notes, Notebook, Tags, Atlas, Market and Premium button on the Mac version, I dream with an Archive button. Every note I move to this icon will make it not searchable, unless I'm searching inside the Archive View. You could even move a completely Notebook.

 

 

I have many scenarios where this is valid, some of them here:

  • You finished a graduation course full of notes and you want these notes in a place that you may need but normally it will not be part of your search or have a distract visual in All Notes View
  • You closed a company and want all the notes in a special place
  • You may not want to have this Archive notes in your local hard disk, unless you click "Download"
  • You prepare for a vacation and suddenly canceled. You want to have this hide in some place but not displaying all the time.

 

I think it would be a great feature.

 

 

Thank you,

 

Patrick Santana

 

It would be great!

  • Like 1

Share this post


Link to post
  • 0

I was looking at the functionality of the Trash Notebook.  It has some traits that are complementary to an Archive Notebook.  With the following enhancements it could be implemented with a beta status with additional functionality added later:

1. Add a button and shortcut to allow the customer to archive messages or include the Archive folder to the list of Move to Notebook in the multiple Note Selected pane.

2. Maintain Tag(s) when moving to Archive.

3. Provide a Restore Note button in Archived notes as is available in the Trash folder.

4. Allow the entire Archive notebook to be searched (very limited search functionality available in Trash).

 

From a business development point of view I would recommend limiting the number of notes that can be archived for free accounts but include "unlimited archive" to Premium users.

 

I would be pleased to provide additional details.  There is other functionality that would add value but that could be for another thread.

  • Like 1

Share this post


Link to post
  • 0

+1 for Archive

 

At the moment I have an 'Archive' notebook stack - but as most of my notes are structured within notebooks and stacks anyway I have to break them out of the stacks before I add them to the 'archive' stack. I also have to rename the notebooks with the original name of the stack they came from.

 

Would all be much easier for me if you could have a dedicated 'Archive' facility. To have notebooks with optional invisible/searchable flag would be very useful.

  • Like 2

Share this post


Link to post
  • 0

having to tag with 'Archived' and then use the -tag:Archived when searching is cumbersome (especially on mobile device)

 

just put box we can click to "Archive" a note and then put a box on main interface desktop & mobile so that we can choose to view/or not view archived notes... very simple

  • Like 3

Share this post


Link to post
  • 0

having to tag with 'Archived' and then use the -tag:Archived when searching is cumbersome (especially on mobile device)

Works on Android if you use a search like "-tag:Archived". You'd make a saved search / shortcut for this,obviously.

Share this post


Link to post
  • 0

+1 This is an important feature to me.   I want to hide notes from search by note or notebook (most important for me) so the default search does not include these items.  I would like to add a switch to search all notes when needed.

  • Like 1

Share this post


Link to post
  • 0

Hi.  It has come up a few times - a quick search here for "archive notebook" turns up around 800 hits.  There are various alternatives,  including an Archive Stack and a second account with notebooks shared between the two.  Your preference may depend on how often you'll need to archive material,  and whether you'll need to search it again at a later date.  Have a look at some of the options - a web search for "Evernote archive notes" gets 800 thousand hits.

  • Like 1

Share this post


Link to post
  • 1

Some other ideas:

I don't believe Evernote ever empties your trash automatically -- my trash currently has 1,500 notes in it -- but so long as you put notes in the trash they are excluded from searching (and can easily be restored, if need be).

You can also merge multiple notes into one.  I do a lot of keynote addresses about futurism, and after each speech is finally given, I merge all the notes related to it -- correspondence, the actual speech, invoice, etc. -- into one note, to cut down on the number of separate notes found by a search.  (Use Ctrl-Left-Mouse-Click to select multiple notes for merging.)

You can also tag all your older data with the tag "Archive," and then do future searches to specifically exclude any note with that tag; this will find only unarchived notes that mention "orangutan":

-TAG:Archive orangutan

 

  • Like 4

Share this post


Link to post
  • 0
Putting archived notes (ones you will need in the future) into the trash is risky.

When there is a problem with sync'ing, data cap, or data integrity, Evernote Support often asks that the trash be emptied.

 

In my opinion, the best suggestion and most useful is to use the -tag:archive function.

  • Like 3

Share this post


Link to post
  • 0

These are all good suggestions and useful workarounds, but what is apparent is that this capability is not built into Evernote which is shocking. This seems like a very elementary requirement--even just a special tag that makes notes hidden would be sufficient. 

 

Evernote folks:  Please talk to your users. I suspect this is a high priority need. 

  • Like 7

Share this post


Link to post
  • 0

+1. This absence of this feature really limits the value I get from Evernote. 

  • Like 2

Share this post


Link to post
  • 0

We never know what priority Evernote assign to a missing (or broken) feature - they're usually (I know of exactly one exception) completely close-mouthed about when or even if something will be added.  You may find something added to the next update - or not.  The company obviously do set priorities,  but the popularity of an issue here isn't necessarily a guide.  There also seems to be an underlying policy of keeping to a clean 'adaptable to anything' lego-brick stance - no features that are so specific that only a narrow subset of users would find them useful,  to avoid cluttering up the interface(s).

Share this post


Link to post
  • 0

Perhaps a listing of the things you cannot do without the feature that really limits the value to you would help the EN developers understand the use case.

Share this post


Link to post
  • 0

Perhaps a listing of the things you cannot do without the feature that really limits the value to you would help the EN developers understand the use case.

 

I might be able to shed light on this topic cause I for one is unable to truly use this tool to store all my documents because it’d clog up my view and search. I’d like to store receipts, business card, old documents, but repel to do so because it’s going to do just that. I’ve a cabinet full of old documents dating back to 1997, I’d like to scan and store them on Evernote, but it would clog up my view and search and make this tool unusable for day-to-day tasks. However, if they could be archived within Evernote, it would make a life of different.

 

A great example of the usefulness of the archive feature is Gmail, I’m able to store all my emails (want and unwanted) but my inbox is clean until I visit the “All Mail” folder or search to view these old messages that have been archived.

 

Therefore, I think the developers know exactly what the users need to make this tool useful. I beg the question, why haven’t they implemented it? Instead, they focus on useless features such as Work Chat. I’ve been a Premium subscriber for the past 3 years and I have been reconsidering.

 

Thanks.

  • Like 2

Share this post


Link to post
  • 0

Yeah, can't argue with the Work Chat comments, cleaning up some bugs would make more sense to me.

 

It may be more use case or style, @Yvel, but I think I am doing what you mention above.  I have all of my receipts, statements, policies, tax returns and detail, manuals, reference materials, inventory pictures, etc. in EN.  Almost 30k notes worth, 40% in local notebooks, 8 notebooks total.  I don't have an archive tag nor an archived stack.  I use tags to shrink the search pool and then text.to get to the 20-25 notes that contain what I am seeking. 

 

Would an archive function be beneficial, sure it would.  I guess I react to statements like "really limits the value".  Just would like to understand what has been tried and doesn't work.  Inquiring mind kind of stuff.  But again, it could just be my use case.  FWIW.

Share this post


Link to post
  • 0

I am new to Evernote and I'm loving it; although it is missing one fundamental option in my opinion.... the ability to archive notes that I no longer require.

 

I want to be able to do this without moving them to another notebook and without resorting to manually using tag filtering.

 

Example Use Case:

  1. I create a note with some tasks.
  2. I complete the tasks.
  3. I click "Archive" button to quickly file the note away.
  4. In future I may want to select "Archive View" of my notebook to see my archived notes.

At the moment it seems like the only option is to create 2 versions of each of my notebooks. "The Thing" and "The Thing - Archived".

  • Like 1

Share this post


Link to post
  • 0

An alternative would be to create a single archive, and upon archiving, tag the note with whichever notebook it was archived from. 

so a note in "The Thing" would be tagged with the tag "thething" and moved to an archive. When revisiting your archive, you can just filter your view by tag.

So you navigate to your archive notebook and you want to see all the archived stuff tome your "the thing" notebook so you select that tag from the little tag dropdown at the top of the note list. Perhaps you want to see them from "Project X". so you select the "project x" tag from the tag dropdown, etc. 

  • Like 2

Share this post


Link to post
  • 0

+1.  Would love to be notified if this feature becomes available or a better workaround thought up.  

  • Like 1

Share this post


Link to post
  • 0

Any update on this?? It would be a great feature to be added - I too have been using the program for years, and I encourage everyone I meet to use it to organize their lives, but I feel that without the archive feature it is failing at it's most basic function of organizing information to increase productivity. 

  • Like 1

Share this post


Link to post
  • 0

+10

 

I'm a relatively new user and already I'm running into situations where I would I'd like to tell evernote:

"please do not EVER these notes on a search, unless I specifically ask to see things in the archive"

 

I'd also like to do this with tags.  I've got event tags, some of them for event last year, and many upcoming events.  I'd like my "archived" tags to not show up in my tag list unless I select "show all tags"

 

I get that I can do a negative search, but I'd have to do that for all of my searches and the level of friction it adds in non-trivial.

  • Like 2

Share this post


Link to post
  • 0

This is a continued source of frustration, and with their new CEO, it seems as though they may start to listen to their users. I sent an email to Phil Libin (old CEO) a few months back about this very issue and never got a response. I don't know if that's because he was on his way out, didn't care, or possibly never saw it. Shortly after that it was announced that he was leaving. I intend to send a similar email to their new CEO shortly. 

  • Like 2

Share this post


Link to post
  • 0

definitely need archive function if you use evernote long enough with many excellent but not-currently-useful notes

  • Like 1

Share this post


Link to post
  • 0

It's pretty easy to exclude notes from searches - see above.  I wouldn't imagine it's a high priority feature development.  There are a few other things to fix first,  anyway...

  • Like 1

Share this post


Link to post
  • 0

For notes that I want to archive, I put them in a folder and export the entire folder to Export as Multiple Web Pages (.html). The web pages look great and they have an index.html file. You can use the search function in Windows or OSX to search for text in these files. 

  • Like 1

Share this post


Link to post
  • 0

I put notes that I want to archive in a special folder and additionally provide a tag (Archive). When I want to search for notes excluding the archived ones I use "-tag:Archive" in the search. It is not optimal but it works.

 

A special Evernote feature would be great.

  • Like 3

Share this post


Link to post
  • 0

+1. I would really love an archive option.

 

An archive option that would clone the path of the notes.

If a note is inside of a notebook or sub-notebook, those would be created inside the archive folder together with all the notes archived in that path.

 

This would really make sense in Evernote.

Share this post


Link to post
  • 0

+1 for this feature. Using Evernote is becoming an increasing hassle with so many "old" notebooks I don't use anymore cluttering the UI. Would really like to see this feature.

  • Like 1

Share this post


Link to post
  • 0

As an EN power user for a number of years now, I've got over 27,000 notes. I would LOVE an archive feature! Exporting older notes to an external database folder (and deleting them from EN) works, but it's cumbersome, especially when you want to add more notes to the archive. I just end up with multiple archive files, and there have been times when I had to import two or three of them back into Evernote to find the note(s) I was looking for. A true archive feature would be invaluable for those of us who use EN as both a working file cabinet, time management tool (GTD), and long-term reference storage.

  • Like 1

Share this post


Link to post
  • 0

As an EN power user for a number of years now, I've got over 27,000 notes. I would LOVE an archive feature! Exporting older notes to an external database folder (and deleting them from EN) works, but it's cumbersome, especially when you want to add more notes to the archive. I just end up with multiple archive files, and there have been times when I had to import two or three of them back into Evernote to find the note(s) I was looking for. A true archive feature would be invaluable for those of us who use EN as both a working file cabinet, time management tool (GTD), and long-term reference storage.

I don't understand why you want a separate tagging system to flag your notes as Archived.

What is the problem with using the current system and using an Archive tag.

Share this post


Link to post
  • 0

The problem is, and judging from this thread there seem to be many people with the same frustration, is that it should be very easy to suppress items from the active view of the Evernote database. Its not there aren't workarounds, but all of the workarounds are irritating, and the lack of this capability appears to be negatively affecting people's experience with Evernote. I know I can say that in my case that's for sure. 

 

I had emailed this requirement to Phil Libin, and got no response, but then he was gone shortly thereafter. I'm going to try again with the new CEO. 

Share this post


Link to post
  • 0

The problem is, and judging from this thread there seem to be many people with the same frustration, is that it should be very easy to suppress items from the active view of the Evernote database. Its not there aren't workarounds, but all of the workarounds are irritating, and the lack of this capability appears to be negatively affecting people's experience with Evernote. I know I can say that in my case that's for sure. 

 

I had emailed this requirement to Phil Libin, and got no response, but then he guiwas gone shortly thereafter. I'm going to try again with the new CEO.

I would certainly find it irritating and fustrating having to export my notes.

Using a tag would just be part of the process.

Share this post


Link to post
  • 0

I don't understand why you want a separate tagging system to flag your notes as Archived.

What is the problem with using the current system and using an Archive tag.

 

Using an "Archive" tag will work, but not very well.

 

The notion of archiving something is that you want to get it out of your way for almost all (95-99%) of your daily operations, while at the same time still having it readily available if/when you need it.

  • While one can apply the -tag:Archive to the Search box, it means you have to do this manually every time for every search, which really slows you down.
  • Also, you can't exclude a tag in the Tag Filter, only add multiple tags.
  • Exporting Notes you want to archive to an external system isn't really practical nor useful.  How do you search these notes when needed?
  • Like 1

Share this post


Link to post
  • 0

I would like to add my vote for this feature too.  Quite surprised it's not already an option.  My notes are getting cluttered already after using it for only 4 months.  I don't want to delete them but I don't want to see them on my main view either.  I may need to find another note app if it get's too clustered with old notes.

  • Like 3

Share this post


Link to post
  • 0

In the absence of an Evernote Archive feature, I see using an Archive tag as the best alternative.  

I agree that it is inconvenient having to add the -tag to searches, however if you use saved searches and the shortcut bar it means you only have to do it once for frequently used searches.

  • Like 1

Share this post


Link to post
  • 0
6 hours ago, David_Low said:

I agree that it is inconvenient having to add the -tag to searches, however if you use saved searches and the shortcut bar it means you only have to do it once for frequently used searches.

To add to that notion, one approach is to create a Saved Search that is only -tag:Archive, and name it "! DEFAULT"   Then, whenever you want to do a search, click on this Saved Search, and just add to it in the Search box.  Using the "! " makes the Saved Search appear at the top of your Saved Search list.

  • Like 1

Share this post


Link to post
  • 0

I think that evernote needs to acknowledge that it's been a number of years now that people have been using the product. Initially there was no need for an archive function but now there definitely is.

For those of us that use it extensively (or those that like to simply use a de-cluttered workspace) it is a must.

  • Like 3

Share this post


Link to post
  • 0

+ ^ 10

I wish I knew whether anyone at Evernote was paying attention to this forum. I sent an email to their CEO...got no reply. 

  • Like 2

Share this post


Link to post
  • 0
9 minutes ago, The Purple Girl said:

For those of us that use it extensively (or those that like to simply use a de-cluttered workspace) it is a must.

 

8 minutes ago, tacobravo said:

I wish I knew whether anyone at Evernote was paying attention to this forum. I sent an email to their CEO...got no reply. 

Did you try out the suggestions to make archiving work?  I'm satisfied using a !Archive tag

Share this post


Link to post
  • 0

I'm aware of the workaround, but I don't want a workaround. I want the product to have the features that users are apparently clamoring for. 

  • Like 1

Share this post


Link to post
  • 0

I haven't as yet tried the work around. I will do that but prefer an actual feature as I don't believe the tag work around removes the stacks/notebooks from the front page view (which is what I am after so that only my current notebooks are showing).

  • Like 1

Share this post


Link to post
  • 0
8 minutes ago, tacobravo said:

I'm aware of the workaround, but I don't want a workaround.

I saw it more as a solution, but then I'm into making things work

Share this post


Link to post
  • 0
2 hours ago, DTLow said:

I'm into making things work

DTLow, does the workaround that is suggested remove the stacks/notebooks from the page where you view all your stacks and notebooks? If so, I will def try it (I haven't had time yet today since this convo to implement).  If not, then it doesn't really make things work for the reason that I personally would like the feature.

Share this post


Link to post
  • 0
7 minutes ago, The Purple Girl said:

remove the stacks/notebooks <archiving>

I haven't seen any solutions being proposed for this.  Mostly, the discussion was about archiving notes.

Share this post


Link to post
  • 0

@The Purple Girl

The archive tag only works on notes per se, ac cross all notebooks/stacks depending upon how you define the search.  You can't "minus out" notebooks or stacks in a search so an archive stack only works well if you have only one other stack, a current stack for example.  A -tag:archive search works across all notes, a stack or a notebook.  So if you have a lot of notebooks and you want to archive, the tag is the only viable solution, IMO.

If you move all your archived notes to specific notebooks/stacks and prefix those those notebooks/stacks with z, zz, or the like, they will appear at the bottom of the notebook list.

Share this post


Link to post
  • 0

I'm tempted to export to OneNote.. I can then just open the OneNote database should I need to try and find something that is in the archive. 

Share this post


Link to post
  • 0
10 minutes ago, sjrixon said:

 

I'm tempted to export to OneNote.. I can then just open the OneNote database should I need to try and find something that is in the archive.

 

Can you explain further.  I'm not a OneNote user so I'm not familiar with the features.
I'm assuming the first requirement is that your notes would have to be flagged as Archival.
What does OneNote have to identify your search as Archive vs non-Archive.

Share this post


Link to post
  • 0

Hi... 

I'm about to switch jobs and have as you would expect a couple of dedicated notebooks for my old role. I've marked the notes as Archive, moved them all into one notebook. Then my plan is to use Evernote2Onenote http://stefanstools.sourceforge.net/Evernote2Onenote.html to export and then import.

The nice thing about OneNote is that it is easy to attach a notebook when you need it and drop it when you don't. As they are files they can just live in a cloud storage location.

If I didn't do this, my searches would keep bringing up old notes that I don't want to see. But I don't want to delete them and when someone asks for some old information, I can just load up the file. Simple!

  • Like 1

Share this post


Link to post
  • 0
3 hours ago, sjrixon said:

The nice thing about OneNote is that it is easy to attach a notebook when you need it and drop it when you don't.

That's a nice feature.  
A flaw with my Evernote archive process is that the notes are always there.  You have to specifically exclude them from searches.
Thanks for sharing.
 

  • Like 1

Share this post


Link to post
  • 0

Hey guys, when I created this requested I was moving from one country to another. That says how much files/notes I had at that moment.

When the move was done, I couldn't archive so I exported them and saved in my backup. I wish one day I can bring them back. So today I have around 10 exported notebooks that are all archives.

This is a very bad solution, but it is the only one that doesn't disturb my search. I don't want to specifically exclude it for every single search.

 

Very said to not have an official answer from Evernote since April/2014 (almost 2 years already). This is not a bad request. It is something very clear and important if Evernote want to have my content for a long time. 

 

OneNote is not an optional for me.

 

Kind regards,

Patrick

  • Like 2

Share this post


Link to post
  • 0

Would be much to ask to be able to flag a notebook as an 'archive' and then not be in the default searches. Make house keeping much, much easier. When I want to shutdown a project I'd like to move the content out of 'view' and you just can't.

Share this post


Link to post
  • 0
7 hours ago, sjrixon said:

Would be much to ask to be able to flag a notebook as an 'archive' and then not be in the default searches. Make house keeping much, much easier. When I want to shutdown a project I'd like to move the content out of 'view' and you just can't.

If you have read the rest of this thread (and the many other threads like it), you will see that this has been long-requested, but that Evernote has not shown any indication that they will provide it.

If you want to achieve an "archive" function with what Evernote currently has to offer, see the numerous workarounds suggested in this thread.

Share this post


Link to post
  • 0
On February 1, 2016 at 8:27 AM, sjrixon said:

Would be much to ask to be able to flag a notebook as an 'archive'

Welcome to the discussion.
So far, we haven't heard any response from Evernote on the Archiving issue.
An archive notebook is an idea, but people might not want to move their notes out of the current organization setup.  I'm not a notebook fan, but I have sync'd, local, and shared notebooks.
If you're looking for a work around, ideas have be discussed in this thread.  Personally, I use an !Archive flag, and exclude that in my saved searches. 

edited: An archive stack is another idea for hiding obsolete notebooks

  • Like 1

Share this post


Link to post
  • 0

Hi everyone!

First of all, Evernote it's a great and helpfull app. Thanks for that.

I don't know if anyone suggested this before, but, it would be great if we had an option to "archive" old notes.
I mean, with the pass of time, more and more notes accumulate. I erase some of them, but I would like to keep others saved, just in case, but not in the main menu.

I think it would be very helpfull, to keep everything more organized. And not a very difficult option to add.

Well, that's all!

  • Like 2

Share this post


Link to post
  • 0
13 hours ago, mkblaze said:

I don't know if anyone suggested this before, but, it would be great if we had an option to "archive" old notes.

I mean, with the pass of time, more and more notes accumulate. I erase some of them, but I would like to keep others saved, just in case, but not in the main menu.

 

It's been discussed in the forums, but we've seen nothing from Evernote.

My process has been to apply an !Archive tag to notes,
and use -tag:!Archive in searches to exclude my archives.

There have been other suggestions but while I want to identify notes as archived, I  also want to keep them at hand.

  • Like 1

Share this post


Link to post
  • 0

Yeah - low priority idea I think.  You can have an Archive tag,  a notebook,  or even use a separate free account (with a different email address) to keep your notes at half-arms' length.  See other threads for more details on those.

  • Like 1

Share this post


Link to post
  • 0

We need an archive or hide option. Having to move notes around notebooks and accounts is an arduous method. It requires putting more effort into the note itself, when several users retain context by the current Notebook a note is in. Recreating a bunch of 'archive' notebooks is not a reasonable answer for the sake of wanting to hide a note from the list of active notes within a Notebook.

  • Like 1

Share this post


Link to post
  • 0

There doesn't seem much interest in this request - the vote count is 0 (voting buttons are at the very top left corner of the discussion.

Did you see my !Archive tag process in the post above.

Share this post


Link to post
  • 0

As probably thousands of Evernote users, I have a separate notebook for each project (matching the corresponding project in Todoist). Once I finish a project, I can easily archive it in Todoist but in Evernote, there is nothing convenient. I can move the notebook in an "Archive" stack but that won't exclude the notes from searches and break my stack organization. I can go through all notes in the "Archive" stack and add the "archive" tag but this is error prone - imagine I miss one or I ever need a note from there and move it to an active project notebook, I still won't be able to find it because it will still have the "archive" tag on it.

A dedicated "Archived" checkbox on each notebook would be the solution to all our problems. Folks could then either create a dedicated "Archive" notebook, mark it as "Archived" and move all single notes they want to archive there, or, like me, archive whole notebooks once the corresponding project is done without moving them out of the stacks where they belong. Just like in Todoist,

  1. there would be a special "Archived" section in the left panel, showing all notebooks which were marked as "archived"
  2. in each stack, archived notebooks are not shown per default while having a notebook placeholder saying something like "show archived notebooks"
  3. per default, notes in archived notebooks are not shown in search results but each search result list ends with a link / button saying something like "search archived tasks ..."
  • Like 2

Share this post


Link to post
  • 0
2 minutes ago, MrShlomo said:

A dedicated "Archived" checkbox on each notebook would be the solution to all our problems. Folks could then either create a dedicated "Archive" notebook, mark it as "Archived" and move all single notes they want to archive there, or, like me, archive whole notebooks once the corresponding project is done without moving them out of the stacks where they belong.

My preference is that archiving be specified at the note level.
I don't want to have to "move" my notes or notebooks anywhere.
No word from Evernote on an archiving feature - I use an !Archive tag so that I can exclude notes from searches.

Share this post


Link to post
  • 0

@Shlomo

Workaround.  If you really don't want the closed projects in your search results, you could create a new free account in EN and ENEX export/import the notebook to the new account.  Might be some issues with nested tags in the new account, but if all you are looking for is a not often used archive, not too bad.  FWIW.

Share this post


Link to post
  • 0

Not sure what the status of this is, but it's a feature that would compel me to upgrade to a Pro membership.

  • Like 1

Share this post


Link to post
  • 0

OK, so there's a bit of a workaround to this problem that might help ease some of your issues, it just requires a more advanced search query. Here's what you could do:

Add a new tag called: archive (or name it whatever you'd like to call it, this tag will just act as a flag for our archived notes).

Now comes the search magic! Evernote has a feature built into its query system where you can exclude tags by using the following: -tag:TheTagIDontWantToSee  

 

So, if you would like to search for a particular tag without searching archived notes, you can structure a query similar to the one below and place it in the search bar within Evernote:

tag:whatevertagimsearcing -tag:archive

 

Also, if you'd rather search for a word or string instead of a tag, you could use the query below: 

-tag:archive String I'm searching

 

You could even tie it all together so that you could search a certain word or string, with a certain tag, that excludes the archive tag (see attached screenshot): 

tag:whatevertagimsearcing -tag:archive Hello World

 

There are lots of search options, I hope this helps you guys out!

EN-Search.png

  • Like 1

Share this post


Link to post
  • 0

I'm in immediate need of this and having a tag or an appropriate mechanism that hides content/notes/notebooks would be very much appreciated, esp when we want less clutter in our Evernote workspace and also for personal privacy reasons esp. when you have your laptop opened, with folks sitting or gathered around you in a meeting or social interactive setting like a workshop, etc. There are some notes & notebooks that I have that are personal and I don't want sticky beaks leaning over to see what I have, as in personal goals for the year and so on.

Share this post


Link to post
  • 0

I use an archive tag to exclude notes from my saved searches.

If it was a big concern, you might want to open another account and move those NSFS notes there.

NSFS = Not Safe For Sharing

Share this post


Link to post
  • 0

+1 with a twist: 

I would love to have an auto-archive... or an expiration-date for notes.  For example, if I take a photo of my airport parking location , I'd like it to auto-expire a few days after I get back from my trip.  -OR- if I create a note from shipping details, I'd like it to auto-expire after my shipment arrives... etc. 


Anyone else?

  • Like 1

Share this post


Link to post
  • 0

This really is important to me. I've been a premium user for over  5 years now and my Evernote note collection is just getting too large and cumbersome but I don't want to delete. Sadly I'm considering moving fully over to OneNote now which I have been using alongside Evernote to try to manage the quantity of notes. It is much easier to archive OneNote notebooks. I'm really disappointed Evernote still haven't tackled this - there must be many of us older users whose Evernote collections are in desperate need of a dedicated archiving tool.

  • Like 1

Share this post


Link to post
  • 0
On 21/06/2016 at 3:39 AM, Paul Carter said:

+1 with a twist: 

I would love to have an auto-archive... or an expiration-date for notes.  For example, if I take a photo of my airport parking location , I'd like it to auto-expire a few days after I get back from my trip.  -OR- if I create a note from shipping details, I'd like it to auto-expire after my shipment arrives... etc. 


Anyone else?

Hi.  If you wish to raise a suggestion for a new feature or a change to the present actions or content,  the best place to do so is in the Feedback page for your main OS.

It's accepted that if a feature is adopted for one device,  it will - eventually - make its way to all of them;  but short term if you want something new in Windows (for example) suggest it there, and you might get lucky.  Votes from others who want the same thing will help make it more likely.

Bear in mind that some simple changes may already be in a pipeline somewhere,  so you'll see results quickly.  Others,  although the change is small,  may require major rewrites of something fundamental before they can be implemented - the recent and continuing Editor changes for example have been running for at least 2 years.

You'll probably get plenty of suggestions for 'work-arounds' and some of us will have different ways to get to the same(ish) result.  None of that is suggesting that your suggestion won't be implemented - just that Evernote has the reaction speed of an Oil Tanker when it comes to braking and hard turns,  so you might have to wait for a while before your brilliant idea is actually available...

You'll need to post your ideas in one of these -

https://discussion.evernote.com/forum/208-android-product-feedback/
https://discussion.evernote.com/forum/276-business-product-feedback/
https://discussion.evernote.com/forum/256-web-clipper-product-feedback/
https://discussion.evernote.com/forum/215-ios-product-feedback/
https://discussion.evernote.com/forum/218-mac-product-feedback/
https://discussion.evernote.com/forum/237-penultimate-product-feedback/
https://discussion.evernote.com/forum/206-scannable-product-feedback/
https://discussion.evernote.com/forum/234-web-product-feedback/
https://discussion.evernote.com/forum/224-windows-desktop-product-feedback/

 

Share this post


Link to post
  • 0
7 hours ago, Michael Allen said:

there must be many of us older users whose Evernote collections are in desperate need of a dedicated archiving tool.

Not to be contrarian, but I'm a longer term user who is not in desperate need of an archiving tool.  May just be my primary use cases of paperless, documentation, task/project management, things of interest which means I don't need it, I suppose.  I can see why others would want it, just not essential to me.  IAC, easy enough for me to modify a search to exclude unwanted stuff, if need be.  Just a different view.

  • Like 3

Share this post


Link to post
  • 0

I take the laid back Curationer approach.  I search for stuff I want,  changing search terms and tags/ titles/ keywords until my search gives me a close enough match.  If in course of that I see duplicate or old notes,  I may kill them,  tag 'archive',  or export to ENEX or another basic account.  Depends on how awake and enthusiastic I am at the time.  Unless Evernote is giving me capacity or speed problems (touch wood,  it's not..) I see no point in spending energy keeping it looking pretty.  As long as it does the job...

 

  • Like 1

Share this post


Link to post
  • 0
On 6/22/2016 at 2:41 AM, Michael Allen said:

This really is important to me. I've been a premium user for over  5 years now and my Evernote note collection is just getting too large and cumbersome but I don't want to delete.

If by "large and cumbersome" you mean that your search results, and/or when browsing Notebooks/tags, too many "old" Notes show up that are not relevant to your use today in Evernote, then there are several options for excluding these "old" notes from view:

  1. Tag the "old" notes with "Archive", and include -tag:Archive in your searches
    1. This is probably the easiest method
    2. It works for searches, but not for viewing a Notebook or Stack because the tag filter does note support the exclude option
    3. This was suggested above, and many times elsewhere
      .
  2. Move the "old" notes to a Notebook named "Archive", or a notebook in a stack named "Archive_Stack"
    1. This may or may not work for you, depending on your current Evernote organization, and your willingness to change
    2. Note that the shortcuts used below are for EN Mac, but there are EN Win equivalents
    3. I use tags as my primary organizational tool, using a method I call pseudo Notebooks.
    4. Setup:  I have the following stack and notebook setup in my account, and it works great for me:
      • ACTIVE_STACK   (a Stack to contain all of my active NBs
        • Active  (main NB for active notes)
        • Inbox   (my default NB, which is generally empty after daily processing)
        • InWork  (for Notes that I am actively working on, changing daily)
        • Mobile_Offline
        • (other NBs that I share)
        • (You could, of course, put as many NBs in this stack as you like.  So if you  prefer to use a lot of NBs, this will still work for you)
      • ARCHIVE_STACK   (a Stack to contain all my archive NBs)
        • Archive  (main NB for archived notes)
        • (other NBs that are no longer active)
    5. Search:  So, if I want to limit a search to my active notes, I just include Stack:ACTIVE_STACK
      • To make this easy to use, I have a saved search named "!  ACTIVE STACK"
      • I just select this saved search, and add whatever other search terms I want
      • I can do the same with the "Active" notebook, i.e., notebook:Active
    6. Browse:  In the Left Sidebar, click on "ACTIVE_STACK" to filter all notes for that stack
      • I can then easily browse my active notes
      • Or, I can add tag filters to this by pressing ⌘⇧J to "jump" to the Tag Filter, where I can add as many tags using auto-complete as I need
      • In both EN Mac and EN Win, there is now a shortcut to select and filter a specific Stack or Notebook
    7. Include Archive:  If I want to include my archived notes in a search on or viewing, well I can, of course, just select "All Notes" or press ⌘⇧A
    8. Archive Only:  If I want to limit my search or view to archived Notes, then I use the same procedures as in Steps #3 and #4, but use the "ARCHIVE_STACK" instead.

I really like method #2 because it makes it easy to:

  • Exclude old archived notes when I don't want them
  • But also very easy to include them when I do want them -- I don't have to go to some external source to search for them

OTOH, if your purpose for archiving is to backup or preserve these "old" notes, then that is a completely different subject/answer.  There are many threads on "backup", just do a search on "backup" to find them.

I hope this helps.  Please feel free to ask any questions, or challenge my method/setup.

  • Like 3

Share this post


Link to post
  • 0
22 hours ago, Nyaze Vincent said:

I am just exporting my archives to XML and storing in Dropbox. Works right? 

I guess it depends on the purpose of your export.  If you have actually done this, then you tell us:  Does it work for your purpose?   And what is that purpose?

Exporting to ENEX and storing in DropBox is NOT a solution that I would normally recommend for archiving notes.  See my discussion above:

 

Share this post


Link to post
  • 0
22 hours ago, Nyaze Vincent said:

Hi, 

I am just exporting my archives to XML and storing in Dropbox. Works right? 

XML?

Why not html - at least they'd be readable 

Share this post


Link to post
  • 0

This is a logical feature and needed for a number of reasons. Having to include -!Archive to every search to exclude archived notes is a bit of jumping through hoops for something that should be fairly easy and obvious, and useful to many users in a number of use cases. If you use EverNote for Project Management at all, it's really a necessity for closed-out projects.

I'd attribute the vote count being low because there are so many separate threads asking for an Archive Note and / or Archive Notebook feature.

  • Like 1

Share this post


Link to post
  • 0

I'd love to have the ability to archive my note books. Trash, unfortunately, deletes all evidence of the notebook itself but does "archive" the notes until you delete them. 

My best alternative at present time is to have a stack titled "Archived Notebooks" but the material comes up in my searches and clutters things. I know I could just put them in the trash and add a tag of its original notebook, but it's very disconcerting to put them there... call me crazy >.<

Maybe just have the option to keep the notebook WHOLE when you send it to trash? 

Anything to keep the notebook kinda frozen in time, out of sight–out of search!

Thanks so much!

  • Like 2

Share this post


Link to post
  • 0
22 hours ago, KyleB1013 said:

I'd love to have the ability to archive my note books. Trash, unfortunately, deletes all evidence of the notebook itself but does "archive" the notes until you delete them. 

My best alternative at present time is to have a stack titled "Archived Notebooks" but the material comes up in my searches and clutters things. I know I could just put them in the trash and add a tag of its original notebook, but it's very disconcerting to put them there... call me crazy >.<

Maybe just have the option to keep the notebook WHOLE when you send it to trash? 

Anything to keep the notebook kinda frozen in time, out of sight–out of search!

Thanks so much!

You could export it then delete it. The export file is XML, so in a pinch, you could open in a text editor to scan for info, or if you really needed something from it, just import it back into Evernote.

Share this post


Link to post
  • 0
23 hours ago, KyleB1013 said:

My best alternative at present time is to have a stack titled "Archived Notebooks" but the material comes up in my searches and clutters things. I know I could just put them in the trash and add a tag of its original notebook, but it's very disconcerting to put them there... call me crazy >.<

One option is to put the rest of your notebooks in a different stack and use that stack as your main search context, though this is not practical if those notebooks are already in stacks.  Another option that some use is to add a tag Archived to the archived notes and then add -tag:Archived to searches when you get too much noise.  Using a text expander like PhraseExpress to create a hotkey to add the text can make this somewhat painless.

Share this post


Link to post

Create an account or sign in to comment

You need to be a member in order to leave a comment

Create an account

Sign up for a new account in our community. It's easy!

Register a new account

Sign in

Already have an account? Sign in here.

Sign In Now

×
×
  • Create New...