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Using Tags as Pseudo Notebooks (pNB) [Note: At the urging of another user, I have started a new topic for this subject. I posted the below originally in Jan 2016. I am in the process of rewriting, fine-tuning this article, but for now the below is a copy of my original post at Using Tags as Pseudo Notebooks . The basic design of pNB has not changed.] My knowledge of how to use Tags continues to evolve. This has been largely due to limitations Evernote has placed on Notebooks. So, the question is: How does one make the best use of the tool they have? Notebooks (NB) are limited to 250. Tags are virtually unlimited at 100,000. Tags can have a hierarchical structure of Parent Tag / Child Tag, much like the folders that you see on your computer. So, if we can model NBs as Tags, then we can effectively have unlimited NBs and sub-NBs. One of the most appealing features of Notebooks (and folders) is how they visually appear. But what if we can do the same visual layout with Tags? Stay tuned to learn how. I use tags in two fundamentally different ways: Pseudo Notebooks -- use in place of where you would normally use a notebook. This includes sub-notebooks. Note Categorization -- traditional use of tags to categorize the entity, which can have multiple tags. Can be used across Notebooks, or in this case, across pseudo NBs. Using Tags as Pseudo Notebooks Tags can be organized in hierarchies (meaning Parent-Child relationship). So we can achieve the appearance of Notebooks and sub-notebooks, Without going into a lot of detail at this point, I have created a number of Tags which serve as pseudo Notebooks. Note that all of the pseudo NBs, actually tags, all have a prefix of ".NB.", which makes it easy to identify which tags are pseudo NBs, and will cause them to appear at the top of the Tag list. You can, of course, use any prefix that works for you. One great advantage of using tags as pseudo NBs, is that you can assign multiple pseudo NBs to the same Note. Can't do that with actual NBs. Each Note can belong to only one NB. So this allows me, for example, to assign multiple pseudo NBs of .NB.IT, .NB.Business, and .NB.Personal to the same Note, which is the asset record for a new Mac, used in both business and personal activities. Now when I search or filter on any of the 3 pseudo NBs it will find the asset record of my Mac. I now have all of my pseudo NBs that appear at the top of my Tag list, and the pseudo NBs can, and do, have sub-pseudo NBs. Here's an example: As a result, I now have a need for ONLY 3 main Notebooks, plus any Notebooks needed for sharing or mobile offline use: Please feel free to post any questions or comments. EDIT: Mon, Feb 29, 2016 at 12:36:27 PM CST For more discussion on pseudo notebooks, see Using Tags as Pseudo Notebooks (original post) Do you find lots of notebooks or notebook stacks useful?
I'm trying to organize my notes hierarchically. First I tried with nested folders but it's not possible to do so as Evernote only allows one sub-folder level. After doing a search the answer people gave was to use tags as they are possible to nest this way. Great I thought, then I opened my mobile app, then I discover that it's not possible to get a hierarchical view of your tags on mobile the way you do in the desktop app. You only see Notebooks and their folder structure, you also can only set Notebooks to offline view not a tag. So the question is, how do I get a hierarchical structure and overview on to work on both desktop and mobile?