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Found 123 results

  1. GTD Completed actions

    Hi. I'm a new user trying to make a GTD system for my todos. What do you guys - who are working with this system - do with the completed tasks? I don't want to delete them nor do I want to see them when searching for incomplete actions.
  2. I use Evernote for my GTD, but with the latest updates this is getting pretty tough. In the new Evernote Web and in the Android application I can no longer see the notes in a specific notebook that have certain tag (s). Whenever I select any tags, Evernote returns to show ALL the notebooks, not the notebook I was in. And when I select a different notebook, it returns to show ALL the tags. I use several notebooks (+/- 10), each for a certain area / activity (tasks, holidays, personal, professional, college ...), and when I select a notebook (eg tasks), I want to see only What's in that notebook. Until version 4.6 of Evernote windows this was the default behavior, but that was changing. Today, in version 6.5 for windows, I still can to 'get around' the problem with control-clicks, but in the web and android version there is no way. Is it that I am no longer able to do this, or has Evernote taken this feature? Without being able to make my GTD, Evernote loses all the 'magic' and I need to look for alternatives. Milton
  3. Before I spend $10 to download David Allen's "EVERNOTE® FOR WINDOWS" user guide - I was wondering if anyone has experience using it and if so - is it better than other best practices . such as some of those listed in this forum? I am trying to come up to speed with both GTD and Evernote - so I would prefer to start with a well vetted approach and then modify down the road if needed rather than develop it from scratch to serve my needs as some folks have suggested in past posts. Thank you.
  4. Most folks who use David Allen's GTD (Getting Things Done) productivity system with Evernote have heard of The Secret Weapon by Braintoniq. David Allen and the good people over at GTD have their own setup guide (for $10) where they show you how to set up Evernote for use with GTD - GTD & Evernote For Windows. I have not purchased the GTD product, but I've seen many forum members here have. How does it work verses Braintoniq's The Secret Weapon? Is it worth the $10? I'd like to avoid redundancy here. I've set up Evernote using TSW technique with some tweaks of my own, but feel it could be better. Wondering if David Allen's guide is substantially different, offering a new or alternative approach, or if they're pretty much the same thing.
  5. Limiting Google Calendar syncing

    I've grudgingly accepted that Google Calendar is the only way for our team to keep track of what we're scheduling when. Oh, how I wish there were a full-function EN calendar! Whining aside: I understand that when I create events or reminders in EN, it will sync with the gcal. But I have private notebooks as well as shared notebooks in my EN. I want only the events/reminders from my few shared notebooks to show up in the team calendar. I've poked around looking to set that restriction, but haven't found it. Is it possible? Thanks!
  6. Re-purposing (Re-using) Notes

    Those who are using either GTD, or TSW with Evernote. How do you do it? If a Note is made Actionable, but would require dual or multiple-Actions? Do you duplicate Notes and use them for different actions? or do you simply make use of a single Note and re-purpose / re-use them as needed?
  7. Hey all, I've been trying out Evernote as a platform for GTD via The Secret Weapon. I'm enjoying it greatly so far, however the mobile apps all lack the ability to sort notes by tag. Preferably, any view that displays notes would be able to sort them by tag in symbol, number, alpha order - both ascending and descending. This is a pivotal feature for TSW users and without it, I have to fumble through menus, and end up spending more time trying to review my notes than reviewing my notes. Thanks!
  8. Hello My problem : When we want to add a tag to our notes we must obligatorily type exactly each character of the latter and do not forget one. --------------Example-------------- For the tag "1.1- Next Actions" We are obliged to type the numbers "1.1-" ---------------------------------------- --------------- Solutions ---------------------------- 1- The best solution to deploy is to allow the recognition of the tag that we want to add even if we do not want to type the first character that composes it --------------Example-------------- To be able to add the tag "1.1- Next Actions" by simply typing "next" or "next action" and Evernote would detect that we are talking about the tag "1.1- Next Actions". ---------------------------------------- 2- Allow us to decide the location of the labels manually rather than necessarily in alphabetical order by obliging us to create systems composed of numberings --------------Example-------------- 1.1- Waiting 2.1- Now 2.2 Next Actions ---------------------------------------- I do not understand if the feature was present in the later releases why have it removed? O_O '
  9. I work in Corporate America. I invest in real estate on the side. I am married with no kids. I am quite OCD, especially about organization. I have spent countless hours researching how other people use Evernote to 'remember everything' and 'get things done'. I have spent significantly more hours setting up this system than I have saved using this system. Hopefully that will change. Anyway, I wanted to share how I organize Evernote, which is really just The Secret Weapon (TSW) slightly tweaked for my personal needs. This system, in my opinion, limits decisions points (i.e., where should I put this note and how should it be tagged?), effectively tracks action items through to completion, and allows me to save and organize everything else. I will try to keep this explanation clear and concise; here it goes...Limited number of notebooks. I have four:!inbox - Everyone seems to have this one down. This is my default notebook where all notes start before being filed and tagged. Work and personal emails, webclips, random notes and ideas, etc. Case in point, I am writing this in a note that is currently in my !Inbox folder.Action Items (2) - This is a notebook stack for my notes that require action. There are two notebooks inside: Open and Complete. I'm sure you can guess what's in each.Cabinet - Essentially, this is a notebook for all notes that don't require action. I put meeting notes, receipts, webclips, etc. in this notebook.Contextual TaggingI only use tags for context. The tags answer where, when, and what.where - All notes get a where tag. This answers what part of my life the note pertains to (e.g., @work, @home)when - All Open Action Item notes get a when tag. This is how I prioritize notes requiring action. Each of these tags are mutually exclusive. Once the Open Action Item is completed, I remove the when tag and move the note to the Complete notebook. Below is a description of each when tag:what - I use this tag for notes that go in the Cabinet folder. It helps me quickly find things like receipts, meeting minutes, templates, webclips, etc. Not all notes in the Cabinet get a what tag, but many do.1-now - get it done today / tomorrow2-next - get it done this week3-later - get it done within two to four weeks4-someday - get it done someday5-waiting - getting it done is dependent on action by someone else (e.g., you are waiting for someone to reply to your email)TSW recommends a who context as well, but for me that was spiraling out of control quickly, so I nixed it. If a note is associated with a certain person, I usually just try to make sure their name is included in the note itself.Here is a screenshot of my system: I hope this helps at least one person out there!
  10. ¡Hola Evernoters y Evernautas! Estamos ya en la segunda semana de Enero y este año promete muchas cosas nuevas. Para mi, esta época del año es muy importante, ya que trae muchos momentos de reflexión acerca de lo logrado en el año anterior y lo que hace falta. Después del caos y ajetreo de las fiestas decembrinas, es un buen tiempo para mi en el que tomo para organizar mis pendientes, prioridades y sobretodo, mi cuenta de Evernote. Mi cuenta de Evernote es para mi, mi cerebro externo. Contiene mis ideas, inspiraciones y las cosas que necesito mi día a día. Es emocionante explorar mi cuenta y descubrir contenido que había olvidado o contenido que ya no necesito porque he logrado la meta relacionado con el. En este 2017, mi cuenta de Evernote tiene más enfoque mis resoluciones para este 2017. Les comparto un listado rápido: Prepararme para el examen JLPT N3 y aprobarlo Organizar mejor mi menú semanal de comidas para tomar menos tiempo cocinando Terminar mi diplomado Redecorar mi alcoba para hacerla más eficiente en organización He dedicado las ultimas semanas para re-organizar el contenido que ya tenía en mi cuenta acerca de esto y crear nuevo para complementarlo. Es inspirador verlo como toma forma y le quita un poco lo intimidarte o imposible que pudiera parecer. Para ustedes, ¿Cuales son sus propósitos para Año nuevo?
  11. ¡Buenos días Evernoters! El equipo de Evernote en Español está buscando conocer un poco más como es que Evernote ha alcanzado sus vidas. Tenemos muchísimos casos con Evernote ha resultado muy útil para el trabajo o la escuela, pero sabemos que nuestra herramienta es tan vasta que sus usos pueden ser inimaginables. Siempre estamos buscando manera de como compartir Evernote con nuevos usuarios y ayudarles a encontrar esa manera especial en la que podemos ayudar. Por eso, la pregunta del día de hoy es ¿Y tu, como haz estado utilizando Evernote en tu día a día? Ejemplos: Me ha ayudado a aprender un idioma Organizo mis recetas y menú semanal para la familia Lo utilizo para Scrapbooking Estoy escribiendo mi novela Mantiene mis archivos organizados Me ayuda con mis clases Compartenos tus ejemplos y danos un vistazo a como TU utilizas Evernote para alcanzar tus logros y hacerlos realidad. PD: Los mejores casos podrán tener su propia sección y serán promocionados.
  12. I've read The Secret Weapon's system for organizing your life using Evernote. It seems that Evernote is well suited as a digital filing cabinet and note taker. However I'm not so sure it fits as a good task/todo list manager: Since I'm an engineering student all my to-dos come from h.w assignments or reading assignments (email clutter isn't a problem for me). These types of assignments don't require more than the title of a note (for example: 'finish calculus assignment'). Furthermore, when I'm finished with a note it's supposed to go into the 'Completed' notebook. This seems a bit of an overkill for notes that act as a h.w assignment reminders. Why then does it make sense for me to use Evernote instead of Trello which offers me a visual to-do list?
  13. Hola Evernoters, El día de ayer deje a mi hija en su guardería y platique un poco con el personal acerca de mi trabajo. Les comenté que trabajo para Evernote y me preguntaron que era. Para no hacerles la historia larga, se quedaron emocionadas que de existiera una herramienta sencilla para poderles ayudar con la administración de su trabajo. Al regresar en la tarde, les presenté una hoja sencilla con ideas (según yo) como pudiera Evernote ayudarles. Me pareció que sería buena idea compartirles el caso y ver que opinan ustedes. Primero identifique los siguientes datos: - El equipo es uno muy pequeño (2-3 personas), por lo que no habían buscado herramientas o algo similar - El numero de niños es reducido (5 o menos) por cada una de las cuidadoras - Utilizan mensajes SMS individuales o grupales para enviarnos fotos o avisos - Utilizan iPhones personales y una computadora Windows principal - Escriben a mano los recibos de pago - Mantienen la información para los padres de familia en hojas impresas, y a veces se quedan sin copias - Mantienen un registro con cada niño, que incluye formas, registros de vacunación y documentos firmados para la validez de la institución - Mantienen un registro de la documentación del inmueble, como inspecciones y otras cosas ¿Como usarían Evernote en una situación como esta? Yo ya tengo una respuesta pero me gustaría ver como harían la adaptación ustedes. Una de las cosas que me gusta de Evernote es que existen muchas variaciones y formas de adaptarse, incluso para todo tipo de bolsillo. Es por eso que antes de darles mi respuesta, me encantaría ver las suyas. Es más, podría encontrar maneras que no había pensado.
  14. I have used EN for quite a while for task management. I have a hybrid set up consisting of what works for me from GTD & TWS. Nothing major. I like the system well enough and find it acceptable. I'm also moving my journal from DayOne (Mac) over to EN just to keep everything under one roof. This is a side story really, but the point is, I'm basically living in EN preferring to have one application for many needs instead of multiple applications. Although I think DayOne serves as a journal somewhat better than EN, EN can very well accommodate. So, the theme lately for me has been to move as many functions into EN as possible within reason. I know it can't be all things, but it can do a lot of things pretty well. Background I work in IT as a MSP. My company uses a well-known-to-the-industry modular web based application where customer work tickets are created and tracked. The system is also our CRM, technical knowledge base, and does customer billable time tracking which pushes into an accounting software package. The application does A TON of things, but the interface is clunky, and it feels like you have to force yourself to use it. Attaching a simple screen shot requires several clicks, and in order to view the attached file later, you have to download it and open it in a viewer. No inline viewing. The mobile app is almost unusable. But, it's not going anywhere. I'm stuck with it. On to the Question I never can seem to ask a simple to-the-point question in this forum. Apologies. Since I'm using the company software for "work stuff" while also trying to use EN for basically everything, I'm finding that I'm creating tasks in Evernote with links back to the company tickets thus double entering information. I have two tags to separate work from personal (Projects-Work & Projects-Home). I prefer to have all the "things" I need to accomplish under one pane of glass, so to speak, and EN does that well. But, our ticketing system is designed so that other techs can look up information months down the road about an issue a customer had. It's a basic technical support ticketing system. As such, it makes sense for the company to have all that history. My problem is, it's tough to get information into it at times, especially in the field. EN is simple. I've tried putting all the history of an issue in EN by time-stamping updates as I go, along with screen shots, and then copy/paste back into the company software. The fields are text-only so you miss all the attachments. Also, the ticketing system is designed so that each time you work on a problem, you create a "time entry" or "note" which adds time/date stamps, as well as hours worked which creates the history of the issue. None of this can be properly copy/pasted. What to do? Do I continue to double enter, and just make sure all the details get into the company software? Should I stop putting any work related things in EN and force myself to use the company software, and only use EN for personal tasks. I've over-thought this and know the answer is simple, and there could be a number of "right" answers. Just looking for an ideas from the community. I'm looking for a black/white solution and like always, there may not be one! Thanks in advance.
  15. First of all, to those who provided feedback on my first video... thank you! Based on some of the suggestions, I re-recorded the intro video, along with new slides, here: Additionally, I have added a second video, describing the daily review process: I'm hoping to tackle the Weekly Reflection/Planning video this week. As always, feedback is welcomed.
  16. Having tried GTD (even shelling out my own $ to attend Allen's training), Covey's Weekly Planning and Mark Forster's "systems, I decided to create my own system. So if you: Have a flexible schedule Don't jive with "next action" lists and pre-planned calendars Enjoy doing things moment by moment, but... Struggle with procrastination Give this a try! All I ask is that you provide feedback, ask questions, etc. Thanks!
  17. Not satisfied with the general offerings a la GTD and other systems, I've spent the past couple of years cobbling together a new productivity system. The current iteration plays nicely with Evernote, but there's a few open loops that I'd like to get feedback on. Also, I'd be open to any suggestions to improve the overall system. So... if you interested in: journaling Covey's 7 productivity in general Evernote (obviously) Send me a PM
  18. Ok so I am trying to keep everything together. Meaning, my to do list & notes ALL in EN. I like the idea of using and being familiar with ONE app and not 2, with regards to managing my businesses and personal life. So I am resisting omnifocus and todoist. VERY tempted to just accept these are better than evernote for task management and just use 2 apps. I do think though, in EN, there must be a simple way. I am trying to make TSW work, for those who are aware, with have a pending actions notebook. This is fine for me most the time, just using memory to link the 'tasks' with the bigger project. In GTD there is a big difference between a project and a next action, we cannot DO a project, we can DO a next action. Interested to know how you guys are setting up TSW regards to projects, ie, in GTD terminology, your 'Projects List'. The next actions part in TSW is simple. I get that. Just trying to figure the Projects List part. I even emailed TSW but had no response, they are probably busy or it is probably outlined clearly somewhere but I have missed it. One way I know is to tag each project with it's project name under a Nested Tag named 'Active Projects' but on an IOS device it's not easy to add new projects under a nested tag, so I was considering using a 'Business' stack and a 'Personal' stack and then make a new notebook for each Project with seprate notes as tasks with in that note. I'm just getting into searc syntaxes and kinda feel it's better to have less notebooks or stacks for these searches. I will not aim for perfection in this, and I know I cannot have everything exactly as I wish for it to be. And I know I could eventually figure my own solutions out. Your opinions on this though would be hugely interesting to read, that is, relating to setting up Projects & Next Actions. How you seperate them, link them etc etc etc. Kind Regards Daniel
  19. Aunque Evernote facilita la búsqueda de contenido, es una buena idea establecer una forma coherente de organizar y nombrar las notas, libretas y etiquetas para facilitarte a ti y a otras personas encontrar lo que necesitan. Las libretas son la forma más fácil de organizar las notas en Evernote y, en general, se utilizan para separar las notas por categoría, ubicación u objetivo. Por ejemplo, puedes crear una libreta que se llame 'Notas de trabajo' y una que se llame 'Notas personales' para que estas notas estén separadas y sea más fácil encontrarlas. Organiza notas en las libretas para que puedas navegar, buscar y compartir notas similares fácilmente; por ejemplo, puedes crear una libreta para: Proyectos de trabajo Planificación de viajes Proyectos creativos Recursos de la empresa Recibos Contratos o documentos Tips para una mejor organización de tu cuenta Crea una estructura de libretas lógica Define un conjunto de etiquetas, que puedas volver a utilizar y que se ajuste a tus necesidades Establece normas para fijar los nombres 1) Crea una estructura de libretas lógica Ejemplos: Nombre Descripción Recursos Humanos: Contiene una serie de recursos compartidos con toda la empresa (políticas, beneficios, días de fiesta de la empresa, políticas y procedimientos, organigrama, etc.) Ventas y Marketing: Contiene historias y estudios de casos de empresas que utilizan bien un producto y se comparte con toda la empresa Desarrollo de Productos: Contiene notas con características, diseños, notas de reuniones y tareas y se comparte con cada equipo de producto Documentos: Contiene copias de documentos importantes, pasaportes, recibos, actas de nacimiento, copia de licencia, ID's 2) Define un conjunto de etiquetas, que puedas volver a utilizar Añadir etiquetas que se pueden buscar y que hacen referencia a una empresa, el estado del proyecto, propietario de una tarea o proyecto, u otros términos para que sea más fácil encontrar o filtrar contenidos. Ejemplos: Gestión de tareas: ahora, siguiente, completado Seguimiento de la solicitud: nuevo, en progreso, pendiente, cerrado Contratación: Zurich, Tokio, SF, Boston, Nota: Las etiquetas pueden ser combinaciones de palabras también: zurich_open, zurich_closed 3) Establece normas para fijar los nombres Las normas para fijar nombres hacen que sea más fácil para y para quienes compartes la información. Por ejemplo, podrías proponer una directriz en la que cada grupo, persona o departamento utilice su propio código de grupo (por ejemplo, “MKTG” para “Marketing”) siempre que creen un nuevo título para una libreta o nota compartida. Ese código se puede utilizar para buscar todas las libretas que tiene un grupo o departamento determinado. Ejemplos Para libretas: Todas las libretas comienzan con un prefijo de una palabra para el departamento o grupo que la tiene. Así, todas las libretas del departamento de ventas, por ejemplo, comenzarían con “Ventas:” como por ejemplo, “Ventas: Informes” Para notas: Todas las notas relacionadas con las reuniones empiezan con la fecha que aparece en el título de la nota, como por ejemplo “2014-09-05 Reunión Semanal PM” Para etiquetas: Todas las etiquetas que hacen referencia a una fase de lanzamiento o del proyecto comienzan con un símbolo asterisco (*) como en “*alfa”, “*diseño”, o “*pendiente” Más consejos Explora los siguientes consejos para descubrir otras formar de trabajar con las etiquetas: Accede tus búsquedas más frecuentes utilizando los atajos: Crea atajos para acceder rápidamente a lo que utilizas de manera diaria Crea una estructura organizada: Acuerda las normas para establecer los nombres y una estructura organizada para las notas, libretas y etiquetas.
  20. I'm kind of in an interesting place. I'm a some what young guy working an admin type job and have been horribly disorganized for a long time. Recently I ran across GTD in a book I was reading that referenced the book Getting Things Done.... I've read the book so far about half way but something that keeps side tracking me is how exactly am I going to implement any type of system that is function within my "corporate" IT environment. Lets say I work for a large corporation that only allows Outlook (no add-ons, no self installed programs, nothing) I can't install EN (I can use the web version though) but more importantly, I can't get anything into EN from my email. So I feel like I'd waste more time manually typing notes to enter into EN because I can't move the email over (emailing to EN isn't an option either) Contrast this with, if I were to use Outlook for my GTD setup. I'd be stuck with a system that only works at my desk. (My email can be accessed from any computer in any office and I do work out of other offices and using other computers, but I also work away from my desk quite a bit) Our company doesn't allow access to anything outside of their control (no phone, tablet, ect) So it appears that I'm in the middle of a rock and a hard place: With outlook the emails can obviously be in my new "system" but not mobile like me. With EN I have to manually recreate a bunch of stuff and my system would be more like notes to go back to an email in my inbox, but I can access it everywhere. I'm leaning more into EN because I love EN and use it for other items now and I own a side business so I'd like everything in one place but I don't know how to handle my "disconnected" employer. Any thoughts? Thanks
  21. Hello, I was just looking to get some feedback from anyone who uses GTD and Evernote together, along with answering some general power user usability questions. I currently have it set up with notebooks and then create new notes for next actions and individual items. I'm curious if something like this really scales and also what everyone else has for actual amount of notes in their notebooks? For example: How many notes before it becomes really hard to use a notebook? I have 65 in my largest and 370 overall. I seems like it's already getting hard to use with this scale. My General questions: For the really heavy Evernote users how to reach anywhere near 10GB for premium? I use my Evernote everyday, but don't get anywhere close to 1GB. Does anyone know of a notebook mark to put notebooks at the bottom that isn't the letter Z? Most special characters bring the notebook to the top, I just want a couple low priority ones to be at the bottom. Is there a way to search by note title? The search function seems to only search by note text? Is there a way to sort by most used note as well? For scaling up in large Evernote uses do you find yourself using very large notes or several notes? Tags or several notebooks? I'll most likely make a different post for critiques on how I'm trying to implement GTD with Evernote, I believe this would be the right forum. Thanks in advance if you can answer any of these questions.
  22. Other "handling multiple projects"

    Hi. Would please let me know how to handle multiple projects and structure the content with Evernote for Windows. I have few notebooks as suggested by David Allen. My window at Evernote was customized to show 3 parts, panel on the left, cards of the projects in the middle and detais of notes in the right. One of these is for example "Projects Personal" and on such logical place it I have created Project 1 and so forth, and under this notebook called Project 1 I would like to add major milestones as the major steps I need to accomplished and wanted to be able to view on my center and also right of my Evernote window every tasks that belongs to each unique project. Shortcutt inbox >Next Action > Projects Personal Project 1 Project 2 Project 3 SomewayMaybe Waiting For Per example in the middle I would be able to see all those notes about personal projects to be accomplished in the following weeks ahead. Phase 1 Project 1 Phase 2 Project 1 Phase 3 Project 1 Phase 4 Project 1 Phase 1 Project 2 Phase 2 Project 2 Phase 3 Project 2 As I am planning and adding what is necessary to be done for each project and need to track individual tasks that belongs to individual Phases of a specific Project x , the question for Community is how I add individual tasks to these major Phases and see make sure those tasks are seen under each respective phase? I
  23. Other "handling multiple projects"

    Hi. Would please let me know how to handle multiple projects and structure the content with Evernote for Windows. I have few notebooks as suggested by David Allen. One of these is for example "Projects Personal" and on such logical place it I have created Project 1 and so forth, Under this notebook called Project 1 I would like to add major milestones as the major steps I need to accomplished and wanted to be able to view on my center or right of my Evernote window every tasks that belongs to each unique project. Shortcust inbox Next Action Projects Personal Project 1 Project 2 SomewayMaybe Waiting For Milestone 1 Project 1 Milestone 2 Project 1 Milestone 3 Project 1 Milestone 4 Project 1 Milestone 1 Project 2 Milestone 2 Project 2 Milestone 3 Project 2
  24. Sort notes by tags

    I am an Apple user using Evernote to implement GTD/TSW. Why on EARTH do I not have the ability to sort notes by tags? It seems like a logical and simple capability for the iPhone app. Please work on that! ?
  25. GTD strategies for EN have been discussed and debated ad-nauseum. I would like to make a public request to the EN developers for an all-inclusive, intuitive GTD version of Evernote. By itself, EN is astounding in its ability to capture almost anything from anywhere. Where it falls short is the ability to take productivity systems (specifically GTD) further without other apps. IQTELL is advertising on the forum for that very reason. I want Evernote to bo what Omnifocus or Gqeues or can do. And, I know EN can do it better. Please help. Thank you for your attention. Anthony