Jump to content

Search the Community

Showing results for tags 'paperless'.



More search options

  • Search By Tags

    Type tags separated by commas.
  • Search By Author

Content Type


Calendars

There are no results to display.

There are no results to display.

Forums

  • General Discussion
    • Community Announcements
    • Evernote General Discussions
    • Evernote Integrations
    • Evernote Betas
    • Evernote API Discussion
  • FAQ's: Best Answers
    • FAQ's: Best Answers
  • Possible Bugs/Technical Issues
    • General Technical Issues
    • Evernote Business
    • Evernote for Android
    • Evernote for iOS
    • Evernote for Mac
    • Evernote for Windows
    • Web Client
    • Evernote Product Suite
  • Product Feedback/Feature Requests
    • General Feature Requests
    • Evernote Business Requests
    • Evernote for Android Requests
    • Evernote for iOS Requests
    • Evernote for Mac Requests
    • Evernote for Windows Requests
    • Evernote Web Client Requests
    • Evernote Product Suite Requests
  • Evernote Forum Archives
    • Using Evernote
    • General Discussion Archive
    • Product Archives
  • Web Clipper***
  • International Forums
    • Japanese Discussions
    • Brazilian Portuguese Discussions
    • Discussions in Spanish
    • Korean Discussions
    • Traditional Chinese Discussions

Blogs

There are no results to display.

There are no results to display.

Categories

There are no results to display.

There are no results to display.


Find results in...

Find results that contain...


Date Created

  • Start

    End


Last Updated

  • Start

    End


Filter by number of...

Joined

  • Start

    End


Group


Subscription

Found 182 results

  1. I know that this topic has been hammered to death in various places in the forum but it may still have some relevance. I've recently been scanning fairly large amounts of data into EN and have been playing a bit with the settings. I carried out the following experiment: I scanned 3 different 20 page documents using the same settings in every case (automatic resolution,B&W, duplex). The only thing that I varied was whether snapscan would do the OCR or whether Acrobat would do it. In every case I optimized the final document with Acrobat to reduce file sizes. It's not surprising that in all the scans there was not a very significant difference in the size of the files ie: scapscan OCR'g or Acrobat OCR'g produces the same size files. However, there was a noticeable difference in the quality of the scans. For some reason, the snapscan OCR'd material looked much better than the Acrobat OCR's material. Once again, I should mention that all of the documents were "optimized" with Acrobat. As expected, before the optimization was done all documents looked identical regardless of whether they were OCR'd by snapscan or Acrobat. The conclusion: In terms of how long it takes, quality of output or ultimate file size there is no difference between OCR'g with snapscan or with Acrobat. However, if you plan on optimizing your files with Acrobat (to reduce size) you will get a better quality output if the OCR'g was done with snapscan. I can't explain these results but I'm pretty confident that the conclusion is correct.
  2. Hello all, I'm a long time user of Evernote and a huge fan. I'm trying to start getting into the whole paperless thing and am looking to buy a scanner. I'm on the go a lot and need it to work with both Windows and Mac. I've seen and read reviews on the ScanSnap s1300 and the Doxie Go and like them a lot. Any thoughts between those two? Does any of you have them? What are your thoughts? What other scanners have you used? Thanks a bunch! Cesar
  3. Well, after much thought, I bit the bullet and my ScanSnap s1500 arrived yesterday evening. Just as a part time thing I've scanned a pile of paper almost a foot thick. I'm really pleased with the speed, quality of scans, and integration with Evernote. I'm also throwing a copy of everything to a local NAS drive to have a second copy, and anything confidential is only going to a local folder in Evernote (I can live without my bank statements on my phone as well!!) I've taken a calculated risk with a couple of documents I want to have off-line - most notably my home insurance policy details!! The only thing it's barfed on is a test of cutting the spine off a magazine and scanning it - I think because it wasn't very straight. Old magazines might need a better approach (or a sharper knife and a straight edge). I don't think my 1Gb allowance is going to hold up very long at this rate. A satisfied customer!
  4. I just purchased a ScanSnap S1300 (yay!), and I'm excited about scanning all the bazillions of piles of papers I've been saving over the years. Besides the regular everyday papers, I also homeschool which generates a bunch of paper even though I try to reduce/reuse/recycle as much as I can. Most of the items I'll be scanning will be for reference or education, but there are a few things that will need to be changed and/or updated as time goes by. What would be the best format for me to save those files? The ScanSnap software Evernote quick buttons appear to only save as PDF or JPEG. Should I save these particular files as Word documents instead? Or as both a PDF and DOC file to have the OCR function and the ability to tweak as needed? I don't have Acrobat programs other than Reader, so I'm limited as to what I can do with PDF files. I'd also like to figure out a way (hopefully free) to sometimes split the PDF files that ScanSnap creates. I have a lot of magazine articles and would love to remove the adds and backsides of a bunch of articles. I might have to figure out a way to afford software to manipulate PDFs the more I think about it. Ugh...
  5. The two questions I get more than any others when it comes to going paperless are as follows: What about backups (if for some reason, Evernote was not accessible)? Aren't you worried about security/identity theft/etc.? I was tempted to write a separate blog post for this but thought a post here in the forum would be good to better allow full discussion of these important questions. What follows is my personal take. Everyone has to gauge these issues for themselves. And let me be clear from the start: no one at Evernote asked me to write this post. This is based entirely on my own experience because I do get asked these questions a lot. Just look at the comment threads to the posts I've written. Backing up paperless data In all the time I've been using Evernote (well over a year) there has never been a time when I couldn't access my data. Evernote seems to have better uptime than a lot of other cloud-services I've used. In my day job, I'm a software developer and I know how difficult it can be to keep servers up and running. I give Evernote high marks for this so far. When they do have an outage, they announce it through several channels, among them: Twitter (@evernote, @evernotestatus) status.evernote.com That said, having worked in IT for 20 years, I've learned to plan for the unexpected. Here is how I ensure that I have backups of my data and access to my most important documents, even if Evernote is down. My data is not stored directly on my computer. At home, my data is not stored directly on my laptop but on a 1 TB external hard disk. If something happens to my computer, the data on the external disk is still safe and sound. My data is also backed up to the cloud. I use a product called IDrive which allows me to backup up to 5 machines and my WordPress website. The software works on Windows, Macintosh, etc. It runs nightly and I get an email when the backup is complete for each machine. I pay for a premium service that allows me to backup 500 GB of data. I think it costs me $150/year. Included in that cloud backup is the /user/[username]/Application Support/Evernote folder on my Mac. This is a bunch of local meta-data for Evernote that I can easily restore if I ever need to. Twice a year (usually 4th of July weekend and New Years) I use the "Export Notes From [Notebook]..." function to export all my notes (and related attachments) to an XML file that I store in a folder on the external hard disk (and which in turn is backed up to the cloud.) On my iPad, I have enabled the "Offline Notebook" feature for what I call my "Paperless Filing Cabinet" notebook, which is where most of my documents go. This allows me to access the notes and attachments in the Evernote app, even if have no Internet connection. These five things provide me with all of the backup security I feel I need. Sure, there are things that can slip through the cracks here, but with the exception of item #4, the above provides me with good, reliable backups with almost no labor on my end. Data Security, Identity Theft, etc. I get asked a lot about this. The truth is I don't worry about this much. That might be naive on my part, but I have learned over the years that a few simple practices go a very long way to protecting data and preventing things like identify theft. Here are some of the practices that I use. I understand that some people feel more strongly about this than I do and again, you have to do what makes you most comfortable. I always use SSL when transferring data. Evernote uses SSL when data is transferred over the Internet to their servers. That means the data is encrypted over the wire. I always use strong passwords. A strong password is one that uses a combination of upper and lowercase letters, numbers and symbols and does not contain an English word. It is also long, more than 12 characters at least. I change my password frequently. If I feel like I need additional security, I can encrypt documents using some other encryption application before loading them into Evernote. Of course, even the best practices can't always prevent a security breach. When I think about this eventuality, I liken it to the risk of someone breaking into my house and going through my (now non-existent) file cabinet. How can you protect against this? They've gotten through your physical security, they've breached your alarm system? What else can you do? Not much. I do have a rider on my homeowners insurance that protects me against identity theft and I've made sure that rider is adequate to cover any possibly losses. But the truth is I'm not worried that it will come to that, just as I don't worry that someone will break into my house. So there you have it! How I backup my paperless data and how I protect myself against unwanted intrusions. Have at it! Discuss! How do you handle backups? How do you protect your data? Are there better practices than what I've got here? I'm always interested in learning better practices and techniques.
  6. The Wall Street Journal had a nice piece on scanning in your life's documents: http://topics.wsj.com/article/SB20001424052702303444204577462470094052882.html
  7. I use Evernote a lot for both home and work, but there is one area that I struggle with. Take today for example. Instead of being at my desk all day as I usually am, I was in meetings most of the day. Each meeting had handouts and also required me to take a few notes. When I got back to my desk, my boss had also left a few documents for me from notes he took in a separate meeting last week. I'd typically just leave all of these papers organized separately on my desk (in different piles) for quick reference, but I'm getting tired of trying to keep track of everything and losing the odd page from time to time. The simple answer is to use Evernote more but I have a few questions: 1) During a crazy work day I don't always have time to spend 10 minutes in the printer room scanning all the loose papers that arrive at my desk and then emailing them to myself to scan into EN. I don't want a pile of papers on my desk, but I also don't want to take time out of a crazy work day to scan and organize everything into Evernote if it's just reference papers and jotted notes that I won't need a week from now. 2) I work in a Decision Support department so we receive a ton of one off data requests which means I meet a lot of people who work for different departments. How do I organize all the people and reports I work on ? Large projects are easy to tag and maintain but again, what should I do with the pile of misc weekly paperwork that is largely one-off stuff....If I create a tag for each meeting topic or reference note I'd have an inordinate number of tags by the end of the year! Basically, I just want some ideas on how to file the miscellaneous meeting notes, reference documents and other various documents that end up accumulating as a mountain of paper on my desk each week.
  8. Hi All, I took the plunge a couple of weeks ago, got myself a ScanSnap 1300s, and have jumped into paperless like a maniac. I've garnered a ton of great info from these discussions. Big thanks to all that are contributing! I've come to my first obstacle that I can't find a good solution for. I receive quite a few documents that I need to sign and I'm wondering, how do you guys handle this? Of course, I could just print, sign, scan and send back out, but I'm wondering if there is a better solution. I have my signature and initials scanned so if the document comes in Word or something similar, it's pretty easy. Acrobat has digital signing capabilities but I'm not sure how many people use/accept the documents that way. Thoughts? Thanks, Lynn
  9. Hey everyone, I read a lot about the S1300 and EN on this forum, but nothing about the P-215. I was wondering if anyone compared the two head-to-head, preferably on a Mac. I read that the P-215 is faster, but how is the quality in comparison to the S1300? I also want to know about auto de-skewing and orientation. Or is the S1300 just the best? Thanks!
  10. ScanSnap will have a free Webinar on The Paperless Office (Friday June 15 at 11am EDT) A free 30-minute webinar, “The Paperless Office: How to make it a reality in your practice,” to get answers to your “going paperless” questions to get you started. Even if you’re already in the process of going paperless, have a document management system in place, or have already started to scan all your documents – this discussion is for you. If you miss it, you can catch a repeat of the webinar on Friday June 22nd at 3pm EDT. Details and Registration here: http://scansnapcommu...actice-webinar/
  11. I am all excited that I have my new scanner and EN all hooked up. So, I have lots of folders with things that interest me that I would like to convert. For example, I have a folder for places I would like visit. Say the files has 20 sheets of paper each with a place I want to visit. When I scan the papers in, I get one document with 20 pages. I noticed that there is an option to create 20 separate pages in the profile. I am putting all the documents in a folder called "Places to Visit" My question is should I scan all the pages into one document or multiple pages??? The problem I see is that later, I will get more pages of places to visit and will create another document which is the same subject but a separate document than the previous one I scanned. I can see myself with many documents with collections of places to visit all of various sizes depending how many I scanned that day. That does not sound efficient. Maybe I should scan pages into a single document when they should be kept together like a 20 page presentation which would get confusing if scanned into separate pages. Some advice please before I start scanning everything I have and get rid of the files.
  12. I'm endlessly fascinated with how different members on this forum organize their stuff. Having read all of the relevant posts on this issue I realize that my method appears to be very different (which sometimes makes me slightly nervous). Like everyone else here I use minimal notebooks, judicious tagging and very compulsive key words on all my notes. The vast majority of my important stuff is on pdf's. The difference is that instead of thousands of notes I prefer to trim it down as much as possible. Therefore, I will have one note per issue with many pdf's within that note. So, one Visa note, one AMEX note, one T-mobile note, one Verizon note, one Tax 2011 note etc. Therefore, the T-mobile note contains all my t-mobile statements for the last 6 years. The statements from 2005-2011 are all scanned into one pdf file (using compressive, B&W parameters) and occupies less than 2MB. Then the 2012 statements are all there seperately stored by their month eg: "T-mobile stmt 03-18-2012." From time to time I have to consolidate these statements using Acrobat ie: at the end of the year I will merge all 12 of the t-mobile statements into the one that already contains the last 5 years. Using Acrobat, this type of merge takes about 1 minute. This lends to a very clean, minimalist structure which is very easy to search through. Until recently, the main downside of this technique was that by changing the pdf's within EN you would not really have an updated version of the pdf in your import folder. This was not a crucial issue since obviously the backup enex and exb files were always available. However, recently I have started using the "file...save attachments" feature to isolate all my pdf's and store them in a free cloud drive such as google drive. This now guarantees that I always have the updated pdf's even when I change them within EN. The only other downside to this technique was the fact that it is difficult to search for items within a specific pdf in an EN note if you have multiple pdf's in the same note. This limitation has been eliminated by google drive which now OCR's all the pdf's and will produce the text in the exact pdf where it resides. Since this problem rarely pops up I can deal with this slight limitation. I would be interested to find out if anyone else uses this method of doing things, if not why? If yes, how has it been working out? So far, I'm less than a year into it and am thrilled. My efficiency has skyrocketed and friends/colleagues are startled by how organized I am.
  13. Why the push to paperless? Consider this: Question: How much does it cost to fill and maintain a 4-drawer filing cabinet? Answer: A standard office 4-drawer filing cabinet costs about $25,000 to fill and $2,000 per year to maintain. Source: Marketing Manager at Fujitsu http://scansnapcommu...iling-cabinets/ . I'd like to have seen a cost comparison involving the paperless office equivalent.
  14. So I'm about 3000 notes deep into EN and finally get on board with GTD via Omnifocus. I've read Allen's book and May's paper and am in a little bit of a mental fork in the road.... I tend to overcomplicate things and am trying to take a step back to get a fresh perspective before continuing. A great number of my notes are either Statements, Receipts, or Checks/Deposits. The way I've been processing them up to this point is the are all in my Filing Cabinet notebook and each have their own tag. I also have a tag for each company (at least the major ones). I have a few saved searches using multiple tags to actually list what I'm looking for. To further organize, each note has the general format of "YYYY-MM-DD Place/Origin Amount". My goal is to have something concise yet easy enough to use that my wife will not get lost. I'm tired of long-templated note titles and notes where I have to sit and remember all 4 tags that should be associated. The result is that I usually have to stop what I'm doing and look up all of the similar notes so I can duplicate the info. After awhile, makes me not want to use EN. What I'm really wondering is if I am overly processing each note, namely do I really need a YYYY-MM-DD in the note title and a tag for Statements/Receipts/ or Checks/Deposits. So here are my options, all involve removing the first layer of tags- 1) Create a new sub-folder of Filling Cabinet for Statements, Receipts and Checks/Deposits. Pro- removes a tag from many notes. Con- where do I stop creating notebooks and when does an overly used tag get stripped and become a notebook? I'm reluctant to use this approach because I believe that notebooks should be used for general areas of responsibilities, not as electronic representation of a physical notebook. Our habits are so hard to rewire away from the paper/folder/file cabinet method it is staggering. 2) Place "Statement" or "Receipt" or "Check" or whatever else descriptor of the "thing" I am looking at as the first word of each applicable note. This one intrigues me but I've never used it before. I've heard of people here using it for things like "Tips" or "Thoughts". 3) Use sub-tags, ala "Statements-Schwab" instead of "Statements" and "Schwab". This seems easy enough, as usually when a note is associate with Schwab it is in fact a statement. The problem is what if it is not. What if it is just a letter from schwab. The risk here is I could easily double my tag combinations. Again, road down "over-complification". 4) Any other option I haven't thought of? Finally, how or should I have a tag or notebook for a couple broad areas, such as "Retirement" or "Rental Properties". I think they are both kinda like Projects, but with much longer horizons, however, they encompass such a large number of notes over time it is sort of impractical to ever view them all under the same umbrella. However, there are a few in each category with no other tags associate which I fear will lose their relevance somehow should I remove the tag. Sorry for the long post, I've looked all over and rather then try to piece the solution together thought I'd just toss the whole thing out there and see what others though- LLBean
  15. I have an S1500 which comes with predefined EN profiles. Part of the profile includes an "Image saving folder" and I have setup a path. When I scan a dcoument, a copy goes to the "Image saving folder" and EN seems to further process the file and store it in EN. Do I need to save the file in the "Image saving folder"? My thoughts are Pros- backup copy of pdf's and jpeg's if I left EN, all files are already exported Cons- requires 2x the diskspace
  16. So I just scanned in my first magazine which was 110 pages in total and a file size of 51.9mb. I OCR'd the document before trying to move it to evernote, but as the file size is over the 50mb limit I'm stuck in wondering how I'll be able to get books scanned and converted over to evernote?? The settings I used in scansnap manager for my s1300 were: Image Quality: Better (color/gray: 200 dpi, B&W: 400 dpi) Color Mode: Gray Scanning Side: Duplex I'd the file option set to dpd and set to convert to searchable pdf. Compression rate: 3 Can anyone tell me how I'm going to be able to scan and put books/large volume pdf's into evernote? I don't mind putting magazines in gray mode as I thought it would help to keep the file size down. Thanks in advance.
  17. All my professional journals are 10x13. I can easily rip out the articles that I need but I have no way of scanning these into my Fujitsu scan snap. Any tricks on how this can be accomplished? The articles are double sided.
  18. Hi Folks A few notes on my decrepit old Scanner a 3 or 4 year old MP190 All in one machine Unlike many on this forum I don't have a whole bunch of stuff to digitise - But in common with all of you, I want rid of papers - especially the ones I can't find just when I need 'em! My solution seems to be working out along these lines 1. if it is already digital leave it alone - [i use Dropbox to sync across 3 machines and the android app for my HTC phone - So pretty much anything can be gotten hold of fairly quickly] Paper stuff - I'm using my old scanner because volume wise I can't justify the expense of say £170 for one of those superb snapscan machines - this may change as I get more 'into the project' I have the MP190 set as follows - I double click the Scan button on the machine and when the software pops up I then choose TEXT/OCR from the drop down menu and set the resolution to 400dpi - this then remains set for good. I scan the item and when it is completed I select 'save as pdf' the item then goes into a folder I have named 'paperdump' Evernote is set to watch this folder and the item is automatically synced The whole process is a little slow but the pdf's are fully searchable in EN - except for the scrappy ones printed on thermal paper - I make sure to give them a descriptive file name though. The MP190 cost me £30 on ebay a couple of years ago - and I know there are plenty of refurbs about So far so good Hope this is useful to someone Regards Steve www.thriftysites.co.uk
  19. If you are relying on digitized bills/bank statements/tax documentation, how do you "do the work"? In other words, I'm needing the computer for both the inputs (digital bills/bank statements/tax docs) AND to pay my bills(Login to my bank) and (Quicken)/balance my checking account(Quicken)/do my taxesTurboTax. I've been using a second computer - one computer to display the inputs and the other to do the work. Other suggestions?
  20. Hello everyone. Recently embarking on the paperless journey, I have quickly realized that for the elegant simplicity of naming and tagging documents to be thrown into the Evernote soup and retrieved later via metadata or a robust search, there are many hang-ups in doing so with documents that one either needs to edit, ammend, aggregate, or otherwise tinker with while doing work. Whether these documents are as basic as MS Office or as complex as large statistical data sets, there are things that, at this juncture, just cannot live happily in my Evernote world. Without a boring discourse, I really have two fundamental questions: For those who require a file structure outside of evernote to do work (be it because of file formatting, frequent editing, sharing with non-evernoters, firewall issues for EN syncing, etc) - what, if any, program(s) do you use to achieve a similar level of ubiquitous access to your files as is provided in Evernote (i.e. Dropbox, Sugarsync, GDrive, etc.).? Whether you use a cloud sync tool or not, what is your preferred method of folder/file nomenclature/project structure? Does your file and folder nomenclature change if the documents are to eventually be archived in Evernote? I have grown quite fond of the YYMMDD prefix that Grumpy Monkey has adapted for his digital life, but I am struggling with how such a filing identifier can be adopted into a file naming system which also uses things like job (project) identifier codes (i.e. project 172C) to categorize and track things like costing, logistics coordination and billing. Thank you all in advance for your valuable input on these forums. Without your willingness to share your experiences, I would still be mired in the paper/digital hinterland with the lion's share of my colleagues. It has drastically changed the way I approach information and work.
  21. My apologies if this topic has been covered previously; I could not seem to find a firm answer via the search functions, so here I am. I am a new premium user after a year on Evernote, and I recently made the paperless plunge with the addition of a Scansnap 1500 on a Windows platform. I have a boat load of archived and frequently reviewed hand-written (not cursive, usually) notes that, if possible, I would like to get into a searchable format within EN. I would also like to maintain a filing structure outside of EN for these scanned documents, for both backup and non-Endnote sharing purposes. My process to this point for scans of digital documents (primary source journal articles, book chapters, proceedings, etc.) has been: scan to high quality PDF into my desktop "inbox" folder (purged at least daily) Rename PDF as per my system OCR with Acrobat X Pro Save as optimized PDF Import to my "collection box" within EN and tag/note away. (aside) then move the pdf to a cloud-synced and locally backed up folder structure Is there any merit to scanning hand-written (ink and paper) documents as jpegs? I did a trial on some older lecture notes and found that although the EN OCR function performed very well for keyword searches, relying on the EN solution leaves my non-EN notes unsearchable. I would love to minimize even my current process as much as possible while retaining as many options for the files outside of EN. Unless I was missing something, scanning multi-page written notes as images also requires one to aggregate the separate pages into one document to be uploaded as a note; this is a bit of a turn-off as well. I have gotten so much from these forums already, so thank you all, and I look forward to any responses.
  22. Earlier today, I wrote a blog post about how I recently used Evernote to prepare for tax season. Because I'd spent the bulk of 2011 going paperless, it was very easy to gather and identify all of the paperwork this year. I cut my normal prep time from several hours down to 15 minutes. I thought I'd start a thread here for others who might be using Evernote in this manner. What tips and tricks have you found that make tax preparation easier?
  23. So, those who have seen my other posts know that I'm thrilled with Evernote so far. BTW, I"m a paid user and I encourage others to become paid users as well. So, let's talk about PDFs. For many years, I've been on the subscriber list for a religious organization. Every month, for free, they send out their publication to any subscriber who wants it. Well, I like getting them, but, they take up space in my house and usually end up in boxes. So, I went to their website today and found that those publications are also available in PDF. So, here's what I did. I set up a folder on my Windows desktop entitled Evernote. Evernote for Windows monitors this folder for new items. I then went to the website mentioned above, found their archived PDFs of the monthly publication. I then went to each link, right clicked the link and chose "Save link as", chose the Evernote folder, and was done. The whole process took just a few minutes to download several years worth of PDFs. Now, I have them in Evernote and can cancel my monthly subscription, thereby saving them money. Also, all of those publications are now searchable, whereas before, if I wanted a specific article, I would have a hard time finding it! Once again, Evernote rocks! (I'm probably preaching to the choir here. Might want to start a blog or something.)
  24. Hello All...although I've had the account for almost 2 years I am just now REALLY getting set up with Evernote and would like to purchase a desk scanner. I am looking at the ScanSnap S1500 and the Neat Desk. I know that Evernote recommends the ScanSnap but I was kind of intrigued by the ratings on this site: http://document-scanner-review.toptenreviews.com/ Any thoughts...I would like to order it within the next few days. Thanks so much!
  25. Hello, I am fairly new to Evernote, and love it dearly so far. I have found many useful things in the "Trunk." But, I'm still in search for something, and maybe you can help. I'm looking for something that will take my pictures i put into evernote, and convert them to PDF, so I can select and copy text. Let's say, I take a picture of a homework assignment, and I need to copy a portion of the paper. If I just take a picture, the text becomes searchable, but you can't select it, at least not that I know of. Do you know of anything that can help me in this area? Thanks!
×
×
  • Create New...