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Found 124 results

  1. I know this has been discussed a lot and Evernote has no intention of becoming the ultimate task list. But I have to give my 5 cents after looking into the challenge. Evernote could be the ultimate task list =============================== It can record everything, not just mails but also pictures, voice, clips and everything else as you all know. However it seems very limited in putting this information into a timeline. As i'm aware there are 2 fields available related to time tracking: 1) created 2) updated Evernote is almost there =================== When I post something into evernote I typically save it because I need it later - mails i respond to, follow ups and information related to other daily tasks. Also following a lot of practices from TotalWorkdayControl and GTD, time is important. A calendar is no good because it will simply pass by the date and the task will not show up in any overdue task list. Evernote is almost there. You have to interpret the created date a little different: "created date is the date until which this note should be hidden from my OVERDUE list". With this simple interpretation, you can make two saved searches that holds your future TODO's with todays todo's at the top (just sort correctly on creation date) and your tasks that is OVERDUE. To complete a task simply assign the "done" tag. saved search TODO: created:day -tag:done saved search OVERDUE: -created:day-1 -tag:done Evernote problem ============== This means that Evernote actually has a date field you can freely manipulate (created date) and that can be interpreted and used to make a task list. However it is just hidden to far away to be practically useable! 1) In the Mac client it is hidden under a menu, to it takes more than 1 click to manipulate it - which is unacceptable for a task list. 2) In the mobile version it is not possible to manipulate it as according to my test (I use the Iphone app). SOLUTION SUGGESTION - AND WISH!!! ================================ Make manipulation of the created date field available with one-click and keyboard shortcut in all clients. Then you would have the ultimate task assistant combined with the brilliant Evernote ability to handle all kinds of media. Hope you implement this very very soon it would be a small change with ground breaking effect! :-) Best regards, sortelyn
  2. Hello, I recently started Evernote (GTD) and I wished I started earlier. To make my set-up perfect, I want to call the "Add to Evernote" add-in after a given macro. Does anyone know how to call the "Add to evernote" Add-in from a VBA Macro? Thanks Ludo
  3. Hey folks! This is my first topic submission on the Evernote Discussion Forums. I'm very excited to have found this space to engage with other users! As many of you probably did, I recently attended EC3 in SF. This really gave me a strong sense of the increasing domination of Evernote in the world of productivity. Reflecting on my experience, I just completed a blog post on why I think this is the case. If you're interested, check it out here: http://actualizingself.com/2013/10/06/evernote-set-to-take-over-world-of-productivity/ What does everyone else think? I'd be curious to hear other's thoughts on who if there are any other companies out there giving Evernote a run for their money. Chris
  4. Hi! I normally checklists to show if the item or action has been done. However, when I had a checklist which had items with quantities (say to move 3 chairs to another place), just including 3 chair items on the list still wasn't effective for me. What I did was to put checkboxes AFTER the item to correspond to the number of items needed. If I wanted to bring 3 chairs, I put 3 checkboxes after the item "Chair" on my list. Attached is an example of this type of checklist. Hope this is of help for those who had the same predicament as mine. Items.pdf
  5. Hi Evernote community, I've just launched an online course on using Evernote for productivity and workflow design: http://skl.sh/15EHjT9 My goal is to get people who are new to Evernote/GTD set up with a solid workflow and system that they can measure and improve over time. You can sign up for 25% off using code EVERNOTE, and I'd love to hear your thoughts on the course content. Tiago
  6. Hello, I would like to suggest you to add an option to evernote, so we are able to choose which notebooks will be used to generate related notes. Why do we need this? We GTD evernote users, usually have "Action pending" and "Completed" notebooks or similar And if we are working on a note which is in "Action Pending" notebook, we might not want to see related notes from notebook "Completed" because these are not relevant anymore. Thank you
  7. HI all, i work as IT manager, and i really need a working method to organize all the massive requests and datas that everyday came... Some days ago i'm started to use this method and i created the following notebooks inside the stack Works: [GTD] Delegate (here i put all the jobs i had delegate to someone else) [GTD] Finished Actions ( i store here all the finished jobs just for a while) [GTD] Inbox (here all new requests that need to be analyzed) [GTD] Progects (don't know yet how to use it...) [GTD] Reference (i have here all the details like specifications, data definitions etc that could be usefull for the today jobs) [GTD] Someday/maybe (here i store all the request i receive that are still not planned) [GTD] To Do Today (jobs to be made today) [GTD] Waiting (waiting for someone... like owner approvation etc) actually, my work flow is to make a meeting for new projects and that divide this project in small sub-project to make it immediatly, delegate and so on.. in the main meeting report i include the link of the note of all sub-notes that have a checklist so that i can rebuild everything. What actually is missing for me, is that every sub-notes will become a software, and i would like to have all the software details in my note and save it somewhere (maybe in projects?) I still don't use so much the tag, i just use it for differences all the projects but it's not so useful actually! What do you think about my approach? Can i make it better? thanx all
  8. On the mobile platform, using Evernote for GTD - I need fast access to prioritized lists of tasks grouped by GTD context and sorted by priority. I recently began doing GTD via Evernote - setting it up according to the The Secret Weapon guidelines. I quickly noticed that it was impossible (on a mobile platform) to easily work out which task in my "Actions" notebook should be done next - because there's no way to sort the list of tasks based on priority. I didn't fancy creating notes just to index my tasks either, that was too much like work. So I decided to write the solution myself (screenshot attached), I've called it: Informant. Informant creates task lists grouped by GTD context, and provides task completion - these two features achieve my first goal of being able to pick out the "next action" for any given context very very quickly - and when I tick off an action as completed, the web service automatically moves the task to a "Completed" folder. I want to make Informant the *best* GTD integration that's possible and for that I need your help. For example; the next feature I'd like to add is the daily review - whereby you pick items you want to get done today, and the service builds you a single note with just those items on it. I have many other different ideas as to how the system can be improved, but I need real world users to guide me so that I put the right things into the product first. If you are interested in using a preview version of the product in order to help shape it's future, please contact me and I'll provide further instructions to allow you access to the invite-only beta. I am also more than happy to discuss anything related to GTD + Evernote - please get into contact with me either in these forums or via john@coderage-software.com. Thanks, I appreciate your help and look forward to making the best Evernote GTD integration that I can. --John Clayton
  9. What would be the coolest feature: To create to-do-items in every item you want and to have those to-do-items summarized automatically in one Task list. I know you can create a thing like that using attributes. The problem with that is that you see the entire document if you use that. And what I want to see is just the sentence next to the bullet, with a reference to the document. Then you create a task list with one task per line. Then just add a due date/time to a to-do-items, make sure evernote uses the alering option of the iphone and voila, the best to-do-list ever!
  10. Hello I've just started to implement a GTD structure into Evernote. As I never used the GTD system before, it's kind of hard for me to set up a tag structure that fits to my workflow. Till now, I've created an inbox notebook and two notebooks in a GTD stack, named them "Action" (for actions need to be done) and "Archive" (for completed tasks). For my reference material/filing cabinet I created a stack with some notebooks for the different contents. You can see my set up here: For now I've got the most problems with tagging my reference material in a smart way. For example: I've got a task that needs to be done tomorrow at work together with Dennis. To tag the task is no problem. But the question is: how do I have to tag the reference material belonging to that certain task? I have no idea to get a good structure here.. How do you tag your reference material? Another point ist, that my ".What" section does not really apply to my workflow. I'm not sure if it would be clever to fill up the what section with different projects or like i saw it in a GTD example with different kinds of actions (call, write, buy, errands, ...). Maybe you've got an idea for me? Please tell me, if you know how I could improve my set up for GTD. Thank you! And sorry for my english skills, they need to be improved too. Could be a new task for me
  11. It’s true, what the title says above – Evernote literally busted out the baby powder and gave me the ole “one-two.” And, I’m not ashamed to say that I liked it … or moreover the present tense – liking it! What’s sad is that it’s actually taken me a couple of years to actually figure out Evernote’s true potential, in a sense of what I could truly be using it for. You see, I’ve been nickle-and-diming my way through Evernote. I’d pop it open every once in a blue moon if I’d happened to remember and drop a note or two. Anytime a new app or webservice would come about, I’d give it a try just to see how it’d interact with Evernote … then I’d be on my way again. In a true, all-out irony, I didn’t have my “coming to Evernote” moment until a couple days ago. I was talking to one of my newer guys about storyboarding and scriptwriting when I suggested he take a look at Evernote. I explained to him the basics (at least the basics as I understood them then (all two days ago)), and told him that it might be a tool that would hang well from his toolbelt. After talking to him, and explaining some of the benefits of Evernote, that’s when it truly hit me – how could I be a good leader and mentor and make a recommendation on something that I barely had the basic concept of? Truth be told, I couldn’t. So like a crack fiend, I’ve started on an Evernote bender that’s still got no end in sight. Lynda.com Like a fist bump, Lynda can make you feel all good and tingly inside and is usually one of my first reference stops to get a general feel for an application or service. Her content for Evernote was a bit dated, but it did give me some new insights that I hadn’t thought of or even considered. Total course time was less than two hours, but worth it. ScreenCastsOnline.com Once I was done with Lynda, I headed over to check out my buddy Don McCallister, where he hosted a three-part series on Evernote 5, just this past January. It was here that I truly got the Evernote Bug. Don’s screencasts are always top-notch and he certianly didn’t hold anything back this time either. Evernote Forums It was about this time that I began perusing the Evernote forums, trying to obtain as much knowledge as possible while scrolling through post after post … I believe my internet-osmosis was in overdrive. I’ve picked up quite a few tips-and-tricks in these last few hours, not to mention some workflow ideas that have blown me away. Now I’m nowhere close to being an Evernote savant (unless it’s of the idiot variety), but I know more today than I did yesterday. And, I know a lot more now than I knew when I suggested Evernote to one of my employees. I am quite interested to see where this productive journey into Evernote will lead, and I’m also extremely interested in hearing how some of you use Evernote for the following: Social Business Team Task Management Profit & Loss, Expenses, Budget Any tips or insight is greatly appreciated. Now, back to the grind in an effort to flip the roles that the title of the post implied. Michael
  12. Hey there :-) Our app for iPad has been chosen the Best Evernote Business Integration: SmartTM in the Evernote DevCup 2013 Click here to read more We are currently searching for Web and iPhone beta testers - the tests should start really any day. Contact us using the contact form on our website here: Contact Thanks, Karol
  13. I am using Evernote on Windows 7. I've designed / developed an approach that I've started using in Evernote to manage my tasks. I described it below and would appreciate comments from forum members as to whether it "sounds good" or you see some inherent problems, either in general or in implementing it on Evernote. First, I created a new Notebook named "Tasks". I then read the Note / Tag structure that is described at www.thesecretweapon.org. That approach makes each Note a specific, detailed task. A set of Tags were developed to be used to define "when" the task needed to be done. They were "1-Now", "2-Next", "3-Soon", etc. The point of the numbers is to be able to sort the Task / Notes into the order they needed to be done using the Evernote List view. After watching the videos at The Secret Weapon and 2-4 videos at YouTube that use essentially the same type of Note / Tag structure for Tasks, I decided that it places too much emphasis on micro-managing details. There were two many times in my 30+ year business career that I found myself and other falling into the trap of losing sight of what the goal was. You've probably heard the old adage, "When you're surrounded by alligators, it's hard to remember the objective was to drain the swamp!" To attempt to reduce the chance of this happening and to keep my eye on the ball, my approach is to: Structure the title of each Note looks like this: SubjectMatter - DesiredEndResult, where SubjectMatter tends to be 1-3 words and DesiredEndResult tends to be a 2-10 word phrase, typically started with an action verb. The Tag for the Note applies the same "When" structure as The Secret Weapon's. (If needed or helpful, I may add a "Who" and/or "Where" Tags to some Notes.) The body of each Note has two parts / sections: The first section is a list of detailed Tasks, sorted in the order in which they need to be done with check boxes to keep track of what has already been done and what the next step is. The second section includes whatever relevant information I've either created, received, or collected that helps get the job done.The approach doesn't avoid micro-managing at the detail level, but it does help me keep sight on the "forest" and not always wallowing around the "trees". You may agree with my observation after using this approach for a few days that a Note effectively becomes a "project". The immediate downside of this approach is that after I sync my Notes to my iPhone, I can't sort the notes by the "When" Tags. Can you envision any other downside(s) to this approach? Thanks for any insight you may offer on this.
  14. Hi, Apptreme Studio is happy to announce our latest venture into Evernote Integration! ERA: Evernote Reminder App! Are you an Evernote user? I am sure you have encountered the following: Keep your thoughts in Evernote to only find that you wont be able to get Evernote to auto retrieve it for you? Keep your notes in Evernote so that you can retrieve it for tomorrow, only to discover that you forget about it until the note is no longer useful Input your notes about some location but only to remember about the note after you left the place? While Evernote has a good and fast search engine inside it, it’s not really big on notification features - it does not pull your notes out and present it to you when you need it and where you want it. In fact, making To-Do’s and lists in Evernote is easy – but the hard part is getting them done. Often times, you need to open the app once or twice a day just to be reminded of things you need to do. With ERA, now you can! Introducing ERA : Evernote Reminder App! ERA is the first of its kind all that allow you to set time-based reminder, location-based reminder or both! With time-based Evernote reminders, ERA can inform you of a note of your choosing. It even allow you to create a recurring reminder so that you don't have to update them after the reminder is triggered, let ERA do the heavy lifting for you! With location-based Evernote reminders, ERA can inform you of a note when you arrive, depart from your location of your choice. Example of good use for this is to have your shopping list pulled out when you reached the super mart or to retrieve your to-do list after you leave the office so that you can tick those task that you have done! In built into ERA is the powerful search engine of Evernote, get your notes quickly using the search that you grow to love. ERA comes with a reminder list of all the Evernote reminders you have created.With this, ERA also doubles as a quick launcher for your evernote notes. The list is also separated the expired reminders from the active ones. This allows you to reschedule the expired Evernote reminders easily as they are filtered out. So what are you waiting for? Get ERA today! https://itunes.apple.com/us/app/era-evernote-reminder-app/id642134143?mt=8
  15. I know that everyone use Evernote in different ways but I am sure that there are better and worse ways to do it. I just picked up a copy of Evernote Premium since I've heard people praising it all over the Internet. Now, I have been looking all over to find the system which suits me the best but I haven't been able to find one. Unfortunately, I am not that creative so I'm afraid I will not be able to come up with a system by myself which would work for me. Perhaps you guys, based on the facts below, can point me in the right direction? This is me I work with a number of clients and different projectsI regularly need to collect data from websites all over the Internet for workI use Wunderlist to create lists of what I need to doI use Pocket to collect websites I want to read later but don't have the time toI use Trello as a collaboration tool I am a pretty square person who likes ready-made working systemsI want to make sure to use all things I have or use to it's fullest potential Thanks in advance /Jacob
  16. Hi, as we have joined the Evernote DevCup 2013, I would like to invite all of you to a Google Hangout on July 2nd, 2 PM EST (NY). We will present the app and would be more than happy about your feedback. If you are interested, please contact us at: support@smartgtd.com Thanks, Karol
  17. Hello Friends, let me introduce myself. I'm Karol, the CEO of a company that will shortly launch SmartGTD, a brand new app for Getting Things Done and Evernote lovers. We would be more than delighted if some of you would be willing to join us and support our efforts on the creation of a useful tool. All of you that are interested, are more than welcomed. Just shoot me an email at: karol@smartgtd.com Currently we are looking for iPad, iPhone and web beta testers. Sorry for not putting this message in Japanese language, but during my visits to Japan I was able to learn only the words that allowed me to cope with daily activities :-) Thank you a lot. Karol
  18. This could be something of a game changer (in a good way!) Time to re-install RTM
  19. In their very first sentence - GTD? Hmmm.... - - - - - - - - - - - - - - - - - - - - - - - - About Us Our goal at Evernote is to help the world remember everything, communicate effectively and get things done. From saving thoughts and ideas to preserving experiences to working efficiently with others, Evernote’s collection of apps make it easy to stay organized and productive. http://evernote.com/corp/ - - - - - - - - - - - - - - - - - - - - - - - -
  20. Does anyone of you see zendone.com? It's amazingly great. I just get an invitation and I shocked for great integration with Google Calendar and Evernote! It's all about GTD.
  21. I love Evernote - it's awesome. I use it on my iphone, and the desktop version on my imacs at home and work. I also enjoy GTD and employ a modified GTD system. I have Notebooks labeled "Next Actions", "Waiting For" and "Reference". Everytime I have to do any specific next action to accomplish a project, I drop a note in Next Actions. If someone owes me a reply to an email, or a payment, or whatever, I drop a note in Waiting For. Pretty much anything else that is not a next action, or a waiting for, goes in Reference. I've attached a picture of my Notebooks folders (as you can see, I currently have zero next actions because I am so awesome at getting things done). If I have something that needs to be done on a specific date, then I put that on my calendar instead of in Evernote. Ok, so here's the thought - what about stuff that is a next action, and that doesn't have to be done on a particular date, but that cannot be done earlier than a date in the future. Example - I have to reconcile my quickbooks accounting software on a monthly basis. I just finished reconciling for July, and sometime on or after Sept 1 I will need to reconcile again in August. I could create a Next Action now that says "Sept 1 - Reconcile Quickbooks", but then I will have that note cluttering up my Next Actions until September. I'd love to be able to do the following - create a note now titled "Sept 1 - Reconcile Quickbooks" but be able to tag it somehow so that it's creation is delayed until Sept. 1 - or so it stays hidden until Sept 1, and then only on that date, it pops into existence into my Next Actions notebook. Has anyone figured out a hack to be able to do this? Or is this a feature others would like to see officially created? Thanks!
  22. I have been using OmniFocus and Organize from taskfabric for my gtd software. I was mostly happy with those apps from a standalone perspective. They look good and have functionality to help me focus on what must be done each day. However, my company uses lotus notes and like most guys, I get over 100 mails a day and try to lead a large team, manage a huge cost center and actually do work. The lack of ability to make my mail into a relevant action, was a consideration for change and since 2 days I started using ever ore for GTD. so far I am missing only a couple things that are really hurting and need your advice on how you all manage: 1. Due date: how do you know when something is due for tasks you have or those you delegate? 2. Task completed: how do you have the weekly 1:1 with your boss and update him/her on actions completed and actions due next week?
  23. Hi, I wrote a simple script that probably will be of interest to some that enables integration of Evernote with Google Calendar. You need to specify note due dates in the subject of the note, run the script and it will create an event in Google Calendar and cross-reference the note and event. The manual is available here
  24. Now that some of us have Evernote Business, I was wondering how you were integrating GTD/The Secret Weapon into it. EnB an Evernote are two totally different databases. Did you replicate you TSW tag and folder structure in EnB? Do you do all of TSW in your personal side and then move notes when done for documentation to the buisness side if applicable? I am leaning towards keeping it all in personal, then moving as I document projects, etc. but wanted ideas from others that may have headed down this path.
  25. Dear Evenote Community: I have been using Evernote for a lot of things in the passed few months and have become a premium member. I am also an avid fan of David Allen's GTD method. I am currently using RTM and Evernote to implement my GTD. Evernote is used for keeping a list of my active projects. In each active project I input the next actions. I than have a saved search for "notebook: projects" and "todo:false" -- this allows me to bring up all of the projects which have next actions associated with them. After that I input those next actions into the relevant context lists in RTM. However, with over 100 projects (as defined by requiring more than one task) it has become very tedious to process and assign next actions to all of the projects. Can anyone please assist me with a fast way of processing each note in Evernote. This has become especially challenging with the upgrade to Evernote 5. In the old version of the iPhone App one was able to go from note to note with the small little arrows on the bottom of the screen. And in the Evernote for Windows there are actions which make this the biggest PITA. I find myself doing the following. Go to the Projects Notebook Go to the first project Use the mouse to go to edit the first project Or press tab tab and scroll to the bottom of the note After completing to edit the task and add the next action I than have to go back up to the note list area and click on the next note Or even worse the note that was just edited goes to the top and I have to now scroll back down to where I was holding as far as editing was concerned. Is there a better or faster way to process notes quickly?? Please help with this. Thanks
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