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PinkElephant

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Everything posted by PinkElephant

  1. Hello, have you tried to switch your i-device completely off after deinstallation of the App ? Then wait some seconds before switching on again, start up anew and reinstall the App fresh from the App Store. Many mobile devices will never switch off. Sometimes some code and data residue will cloque up in your RAM (device memory). This can lead to a continued malfunction. Switching completely off will allow the i-device to set everything back and start the system cleaned and resetted. Often it works then.
  2. Up to my knowledge encryption in pdf is a document feature. Unless you take my 10-finger-typing as an encryption method. 😎
  3. And I do not trust the OCR of my third party scanning app too much. It is quite sensitive to fonts etc. My feeling is that the OCR that came with my ix500 ScanSnap is pretty good, because I get search hits even on the fine print that comes with business stationery. And this often is very small Print in light colors like grey or blue. Good to know that these results will not be modified later on.
  4. Just gave Penultimate another try. If you are used to some solid note taking with Apple Pencil and iPad Pro, the app is an outdated joke. Personally I use Goodnotes for all handwritten stuff, but I hear a lot of good things about Notability as well. If I need some of it in EN, I have to export it as a pdf and send it via share as a note to EN. EN for me is far away from being a serious contender in the race for taking handwritten notes. Make a few quick annotations, fine. But not taking notes ! Every bug report on this is justified !
  5. Going back to the start of this thread: I understood that the PDFs were created and OCRed outside of EN and loaded already as searchable files. For me this means that they carry all the text information for the search in the file before it hits an EN server. Then the searchability of these PDFs should not depend on whatever bug there may be in the iOSVersion. If I initiate a search with the iOS app, it delivers results for the whole database, not only the tiny part that was downloaded locally before. So search at least for a mobile app is a server job that delivers a search result to the local client. Second questions: The OCR is done after uploading a file on the EN servers, right ? So a bug may affect files created through Scannable out of an interaction with the scanning. But those created by third party scanners on the i-gadget, that were then loaded via the iOS-EN-App into the cloud, should not be affected ! Right ? And this should not depend on whether these files were made searchable by local OCR before uploading, if there is a paid EN account to handle the OCRing. At least this is my understanding. I think I will later run some trial searches on iOS and Windows to see if I get differing hits depending on the client used. Third question (going deep into the backend): Will EN do a second OCR-pass on pdf-files that already come with text / OCR-information ?
  6. For me, EN serves as a big database especially to go paperless, and to support some workflows. From my experience, it is practically impossible to organize this information based on folders in windows. Folders (as notebooks) are always one-dimensional. The search function in windows is simply not up to the job. Example: I am renting some appartements. If there is an invoice, I may need it a) for the bank payment b) for the calculation of the cost covered by my tenants c) for my tax declaration d) for warranty issues etc. So before EN I ended up in creating copies of the original file going into several folders, or stacking paper. With EN, I use several tags on this single note / document, and will find it fast and reliably whenever I need it. A hint for protecting pdf files: Maybe try the freeware „Freepdf“. It uses the freeware „Ghostscript“ for its GUI, which needs to be installed first. Development was discontinued in 2017, but it still works under all windows versions up to Win10. Another freeware tool is „pdfcreator“, which lets you encrypt files even in the freeware version. Just pick the „Expert“-mode to install, take care to read through the boxes during the installation and click away most options, because they want to install some additional bloatware programs that you may not want on your PC. Encryption is done by creating a PW-protected profile, and applying it in the print-dialogue that creates the pdf. This means the same PW for all files created with the same profile (See Screenshots). Finally some scanners can PW-protect the PDFs they create, for example the ScanSnap ix500 i am using can do this through a profile that needs to be set up. This is found a bit hidden behind the „options“-button in the „File options“-tab. For myself I have decided against encrypting the PDFs that go into EN, except those few where I feel an additional level of protection would be good. If encrypted, the search function will not work on these files, so I would have to rely completely on tagging and adding free text to the notes. This goes contrary to my usecase of EN.
  7. Hello, same setup on the iPhone regarding iOS and App version, except I am still using my 6S+/128. This is 2 processor generations older than the iPhone 8, and even more dated than the XS mentioned above. No lagging, except when it needs to download anything while on mobile. I am not typing with my thumbs, but even when maxing it out on a try with my fingers, no lagging at all. To make this clear, I do not say you guys are wrong, and I am right. We are discussing our very personal user experience, so I just want to understand what may make a difference. iOS for me is not to blame. The recent generations got faster and more responsive. My piece of hardware is aging, but got faster with each new iOS. The SW-engineers did a very nice job on this, especially when counting the additional features build into the code. And I have gotten a new battery last november, which boosted endurance (better than new !). What may influence things: I am switching off about once a week. This helps by cleaning out the memory and sets all apps back to zero. With the EN-app, my experience only goes back a few month. I use the iOS app on the iPad Pro 10,5/512 and my iPhone, plus the windows client with Win 10 on a PC with a core i7 build in 2012, a SSD/512 installed 3 years later as boot drive, and a standard Scansnap ix500 to feed paper directly into EN. No software problems at all, so far, performance is good on all ends. My issues with the EN apps concern workflow aspects, and the difference in functionality between the windows and the iOS versions.
  8. Hello, I am a little bit late to this thread, but would like to introduce an addition: First, I would avoid to create a notebook per physical book. This will consume a significant part of the notebook limit (in your case 1.000, on a basic account just 250). There are more tags available, but maybe the best option really would be to place the search information into the header or the text of a note containing the scanned content. I would set myself a template for these notes that already contain the information fields to fill, not to forget any. In the end, incorrect quoting has already ended promising scientific careers. At least for me downloading happens when I hit the pdf symbol in my iPad. I am not completely sure, but it seems when the book would be broken up for one pdf per chapter, it would be possible to load only this chapter while on a weak internet connection. So the basic structure would be a notebook called „Library“, containing one note per book, containing x pdf-files with the content. When working inside of the chapters, a feature of Evernote helps a lot: If the pdf is annotated inside of EN (I have made the attached screenshot on my iPad after adding some scribbles to a pdf with my A-pencil). The annotated sections will show as a small copy right at the beginning of the pdf file. Later they are repeated in their context. This means there can be created a list of highlight / key topics from each pdf (like bookmarks) by just reading through and highlighting passages of interest ! There is even a counter of how many entries were made, and on how many pages. For learning, teaching or (re)searching, this is very useful - see attached screenshot. Happy Evernoting !
  9. Question 1: Yes, sure. I think you have tried this already. All sorts of attachments possible. One may say that this is the most important feature of EN, help to organize all type of data in a common system. Question 2: Scannable scans, directly to EN. In my opinion it is not among the best scanner apps, so I prefer other solutions (in my case ScannerPro by readdle, which brings it’s own OCR and has a workflow to import scans into EN right into specified notebooks and with standard tags). But for a quick scan right into EN, Scannable is OK. As a premium user, you have it OCRed on the EN servers, so it will be a searchable file shortly after the upload. Maybe for starting up it will be good to go to the EN Help & Support site and read through the information there. Pictures were taken on my iPad, iOS app, things may look somewhat different in other systems (and all in German, sorry).
  10. What is the file format of the screenshot ? Good old JPEG, or something else ?
  11. Hello guys, I follow this thread with total amazement about the wonders of the IT world. But one simple question: What for ? If I own the device, I install the EN client, and call it a day. If not, I go through the web portal, if need be in private mode. Or I use the mobile devices we all (?) carry around all day long, knowing that the Apps for iOS or Android are not completely up to the windows App. But at least I have a working solution that will work even after the next update, and not compromise my data. So I have not understood the use case behind all this non-registry-mobile-take-along-stuff. But if there is something I miss, I would be happy to learn.
  12. My experience is similar. I agree that EN should improve the WebClipper for iOS - especially because for me (as for many others) the iPad is my primary browsing platform. There exists a workaround, or better 2 of them, that can be combined: 1) Switch the website to reader-view. This is not always an option, it depends on the website. But if it is, the clipping is much more focused on content. 2) Create a pdf from the website via the „Share“-„Print“-„Create pdf“-Workflow: Hit share (Square with up arrow) Select print - the print dialogue box will open, showing a preview Put 2 fingers together right on the preview, and open them outwards => the preview opens to full screen, which shows a pdf that was created in this very moment. This works always with „print“, not only when trying to clip something to Evernote. One can feed other pdf-oriented Apps as well, like pdf Expert or GoodNotes. Now hit share again, select Evernote, and the pdf is ready to be imported to EN, selecting notebook and tags Hint: The pdf can be created from a standard website as well, using the „print“-option. Then it will contain clutter like ads etc. but it will still be better to handle than a directly clipped website with all the active elements, flowing layout etc. The combination of both reader view + print to pdf will create the leanest results. These PDFs normally do not need any rework at all. A negative aspect is there will always be a pdf attach to the note, instead of a direct view of the website. Not a big problem with a paid account, because there the PDFs are completely searchable.
  13. Hello, David, I do understand the frustration. However, this post is weak on the facts: Device, iOS status, build of browser, sample of pdf tried to clip (link to the page) etc. I am using the iOS workflow quite intensely and have up to now not encountered problems like this (knock on wood ...). If I had, I would be frustrated as well !
  14. Just a word of caution in this very technical thread: The discussion about „use this client, avoid that platform“ means that every metastructure created client-specific will be worst case useless when opened with another client. Good examples are the mobile versions as EN-Apps. They will not show the tag-superstructure, as if it did not exist. From my point of view the fundamental structure of my Evernote „heap of information“ should be accessible from any client. Even if today I would work PC (or Mac) - only: Who tells it will still be like this a year ahead ? If I rely on a structure that is bound to a specific client, chances are that all of my work to structure and group will be for nothing sometime in the future. Maybe it would be more flexible to project the desired hierarchy into a sort of numbering code that goes right into the header or top of the body of the note, and use the tags in a more general way of building a primary search instrument. If it is placed in the header, the ability of EN to build a summary note with an index / table of content from and for a large number of notes would allow to produce an index to search, find and the jump via hyperlink to each note related to a searchable set of notes. The same note can show in x different summary notes, the links always lead to the same physical / logical note as container of the information. From my understanding of the EN database concept, a deep rigid structure runs contrary to its basic design.
  15. Never saw something like this ever. And I totally agree: This would be a nice feature, for business and personal accounts ! Maybe enriched by some volume data of the up- and downloads, and the total size of the database.
  16. Scripting sounds good for me, but maybe there is another option with Excel: Excel can import data from text files. It is possible to use fixed column width (all lines of data structured the same, with fixed = countable width of each column) or alternatively flexible column width with column separators like ; or : or / etc. It is possible to choose which letter or symbol will be used as a column separator mark. It will import all kind of data if the file type of the file is set to TEXT, because it will treat any text file as an import source no matter where it originated. Excel in the recent versions had a good assistant to help on the import rules. A little personal history: We once made a copy of data created with SAP R2 on a small mainframe to a PC and imported it as .txt-files into Excel for further analysis. Because it was nicely structured this worked like magic even when Excel had no idea about how to treat a file copied in its original format from SAP. For the details on a Mac please look up the help sources available. I am still working with Windows.
  17. Some weeks ago I started to get newbie-notifications from EN as well. A while later it stopped. Maybe in headquarters the new intern was moved along from marketing to accounting 😉
  18. My comment describes what I see on my iPad: In the EN App titles and note content in the left column appear inconsistently from each other. Some show just the title, one line, some title in 2 lines, some with smaller characters as well some content. Alongside goes a minipicture of the pdf contained (if any). To me it seems that notes with 2 header lines plus text were created via E-Mail, those with just one came from the iPad share-to-EN from a print-to-pdf document. I assume the view in the left column depends on how legible the note was to EN when created. Probably it shows a presaved content to avoid loading all of the note when browsing. In no case anything was truncated (= is missing) from the original note. In the main window to the right everything is there, same on the windows client. If this was created to reduce the data volume moved while using the app, I would accept it as a feature, not a bug.
  19. iPad Pro 10,5 / 512GB / WiFi+LTE, iOS and all apps updated Just as a feedback: No problems at all ... EN app runs stable and responsive. Small lag (hardly noticeable) when syncing to load a note with a larger attachment, data is not local. Shut down the iPad completely, restart ? Uninstall & reinstall the app ?
  20. From a blog I follow I have learned that the best workaround currently available would be in fact to create empty „lead notes“ containing a max of 100 tags each. Once created they make the tags available for users of the business account. It makes sense that the creation of tags should follow some predefined logic like projects, customers, processes, departments and the like. To make adding more tags easier, the lead tag notes would be ordered using these lead categories. So new customers would get their initial tag in the customers lead note, etc. Whenever 100 tags are reached, a new empty lead note will be created in the appropriate category. As a premium user I can not validate this information.
  21. Who wants to give auto filing a try can enable it on the web clipper. There the result can be viewed in the clipper window before sending the clip to EN. From my experience it works fairly well if i repetitively clip pages with similar content. If I start clipping something here, something there without a „red line“ the auto filing result will be quite off. E-Mails on auto filing can not be corrected in advance. If send without correction to EN, the effort to find and correct these entries is bigger than sending it to the inbox and doing the sorting and tagging in EN. I mostly use the windows client for its functionality (would prefer the iPad client, however). Who is following the GTD-trail will reserve time to do this daily or if volume and workflow allows weekly.
  22. Clearly addons can create more value to a application. And each one needs some access to perform its wonders. However, this means as well that they receive rights that sometimes reach deeply into the security of the data contained. Readonlytagger receives autorisation to ... List notes (= list the note titles, and the embedding structure of notebooks and stacks) Load Notes (= access to all content of any note, be it text, pictures, appends etc.) For me, this goes way to deep into the security of my data. What do I get in exchange ? Some comfort, maybe sometimes the avoidance of a punctual loss of data when deleted unintentionally. If I realize it right after the action, I can always use the „undo“ function to restore what I had deleted. Anybody can decide this for him-/herself. For me this addon is a No-Go ! @onatbas Hello Onat, this is by no means meant to be a personal mistrust against you or your application. I respect your effort to help on this issue. It is just a very basic question concerning data security. Because EN needs access to all data to create the search database - we all love this feature - it is necessarily „open“ on the inside - the more important is the outer protection. And a breach is a breach ... If we want the lock feature, we should reopen the request note and vote-vote-vote it to the top. If EN wants to go this far, it could be done by creating a versioning of notes, which would allow a „deep“ go-back-structure behind every note in the EN database.
  23. In many discussions notebooks and tags are viewed as contradicting concepts. I want to share a view where within a workflow they are fluent, notes moving from a tag to a notebook back to a tagging-dominated perspective. My wife and I love to travel on our own. This means collecting many ideas about where to go, what to do, where to stay, what to eat etc. We have started to collect these snippets in a EN notebook “Travel ideas”, with some very basic tags. These are not related to the content, but only to find these nuggets in the database. All in one notebook, access through tags. When a travel plan gets more solid, I create a new notebook labeled with the destination and the year. There we collect everything related to this project. Here the notebook is the main criteria for holding things together. Tags move with the notes from “ideas” but are secondary, more notes join them (Tickets, Documents, Bookings and the like). Why a notebook ? Because it is easy to define a notebook with all its content as “offline”. When traveling it is always a good idea to carry everything along on the mobile devices. So we share this Notebook, and have things available wherever we are, no matter WiFi and roaming. While on the trip, more goes into the notebook, often scanned on the fly. Wherever there is a internet connection, it syncs to “home” and between the offline copies. Now we are back. Delete everything ? No, because it is there, contains memories, helps in sorting through the picture roll etc. But I do not want to have it hanging around as yet another notebook any more. Solution: I create a Tag named ZZZ_Destination_Year. ZZZ to move it to the end of the list (=tag archive), the rest is the selection criteria. Then I select all notes in the travel project notebook and assign them the new tag. This done, I move them all to a notebook “Travel Archive”, and delete the now obsolete project notebook. For us it works and took a lot of stress out of travel preparation and execution - because every information is always going to one place, nearly always available. Even when we are happy as it is, we are open to ideas to improve this further. The concept can of course be transferred to all processes that run through a planning-execution-followup-archive-cycle.
  24. Sorry it is still to be invented to share single malt through a chat. A startup offering this feature would become a unicorn in a blink. Did you know elefants turn pink when they had a good share of that stuff ... @CalS Luckily I am still in my diapers regarding the number of notes (appr. 2.500]. This is why I am thinking loud about what to do. Probably I am far enough to understand some implications, and still small enough to correct it. I just got myself into GTD - maybe my “here-and-then” pursing of the tags should be part of the weekly mopping-up of loose ends.
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