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Everything posted by RY27

  1. Why so much hostility and defensiveness? Even the behemoths like MS Word and OneNote can collapse text. If MS thought it was a "necessary" feature to include in their package (let alone Workflowy and Notion among the "newcomers" who have actually been around for years at this point ), it's not such a ridiculous thing to expect from Evernote who directly competes with these services. There is no need to admonish a person whose views have obviously been validated by Evernote's competition and are not limited to a single user in any imaginable way. In my view, the sad part is that even if Evernote does end up introducing this feature, it's still playing catch up (and not just with a very old user request) but also with feature parity with it's competition. At some point the users would want to mold the software into something that works for them; and not mold the way they work and think to fit someone else's vision for the software.
  2. Tried to use Notion exclusively for 2 months but now see myself going back to Evernote. The biggest challenge is getting information into Notion quickly. The organizational freedom in Notion is great, but I ended up spending too much time trying to figure out the best way to organize data as opposed to working with it. It did help me simplify how I use Evernote going forward, so in that regard it was a useful exercise.
  3. Unless Notion implements a true email integration (as opposed to relying on 3rd party services like Zapier, Workato or IFTTT), I don't see it being a strong contender to Evernote. One should not be paying premium subscription for a service and then require another expensive subscription just to get your data in. Until then it will be a fun toy or just a standalone tool that can complement someone's Evernote use but not replace it. I just don't see email going away, regardless of what collaboration features a note-taking or database platform may have. Everyone has access to email no matter what software they actually use. Not everyone can be convinced to take notes or store data or documents under specific constraints that each platform will inevitably impose. Any software developer who doesn't get it will fail eventually and will be relegated to some geeky niche (e.g., Workflowy), and that is why Evernote and OneNote are still around and have significant followings and why people use things like Trello even though it's nothing but an electronic version of post its. .
  4. Thank you, DTLow, that's very helpful. So do you just keep the project tags or do you delete them eventually?
  5. Have you looked into RightNote? It does pretty much that and syncs with Evernote. The UI is a bit Windows 97 and it's only available on a PC, so I haven't used it for anything significant.
  6. That certainly works, too. Perhaps I was overthinking this a bit. I just liked having the links in a separate space from the note content itself . How do you get the note links to show up like that? Also, using this method, can you set up a search to show the parent and all of its children? (I find it helpful to set up a GTD Project as a parent note and Next Actions as children, so when I run the search above I can easily see what project I'm working on and what needs to be done).
  7. Yes, that's certainly a limitation. I think just having a custom field that we could use would help a lot, as opposed to trying to fit a square peg in a round hole.
  8. If you want to relate one note to another note or have a parent-child relationship among several notes without messing with tags or TOC feature, you can do the following: Copy the internal link of your "parent" note Paste the link into the parent note's SourceUrl (using Ctrl + I shortcut and scrolling through the other options) Create a "child" note Paste the same parent link into the child note's SourceUrl field. What this will allow you to do: Immediately Return to the parent note from each child note by clicking the sourceurl (works on iOS as well) with TOC you only get a one-way link to the child notes, but no way to get back to the parent note from a child note (except for the back button) Search for all related notes by searching for SourceUrl of the parent note type in sourceurl:"[insert internal link of the parent]" in the search field Create AHK shortcuts to create child notes and to search for related notes Avoid creating throw-away tags just to quickly relate a few notes to each other Especially useful for implementing a GTD workflow where a project note can have many related next actions or tasks (each of which can be tracked and tagged independently) Here are the AHK scripts that let you do the above quickly: //press Ctr+Y to quickly edit SourceUrl of a note #IfWinActive, ahk_exe evernote.exe ^y:: Send ^+{i} Sleep 500 Send {tab}{tab}{tab}{tab} Sleep 500 Send ^{a} Return //press Ctr+S to quickly create a child note that will inherit the parent note's url #IfWinActive, ahk_exe evernote.exe ^s:: Send ^!{l} Send ^{n} Sleep 1000 Send ^+{i} Sleep 500 Send {tab}{tab}{tab}{tab} Sleep 500 Send ^{a} Send ^{v} Sleep 500 Send {ENTER} Return //press Ctr+L to quickly find all related notes (that share the parent's source url) - you need to have the parent note selected for this to work. #IfWinActive, ahk_exe evernote.exe ^l:: Send ^!{l} Send {F6} Send sourceurl:" Send ^{v} Send " Return
  9. Added that in the table above
  10. It looks like there are a lot of discussions that go on about the utility of using tags versus notebooks, and how some people prefer to organize using one or the other. While people seem to get into the weeds about why tags or notebooks are better, I haven't seen a good summary of how Evernote handles these, so I'm providing one below and which, I hope, will give people a better basis to decide on which form of (or combination of) organizational tools to use. Without further ado, here is the summary of differences of how Evernote handles tags and notebooks (each type referred to as an "attribute" below): Tags Notebooks Maximum Number of attributes for an item Unlimited 1 Minimum number of attributes for an item None 1 Adding an attribute Add a new tag Remove current notebook designation and assign a new notebook designation - in one step Removing an attribute Remove current tag Remove current notebook designation and assign a new notebook designation - in one step Impact of adding/removing an attribute on other tags None None Impact of adding/removing an attribute on other notebooks None Removes from current notebook and adds to the new notebook Hierarchy Unlimited Can be grouped at one level using stacks Sharing / Sync N/A Can share notebooks with others, or sync them for offline use To summarize the above, the main differences are as follows: An item does not need to have a tag, but it must have a notebook An item can have unlimited number of tags, but it can be in only one notebook When adding OR removing notebooks: two things happen in one single step: Removing current attribute Adding new attribute When removing tags: only one thing happens Removing one of the current attributes When adding tags: only one thing happens Adding a new attribute Tags can have unlimited levels of hierarchy, where notebooks can only be grouped in 1 level Also, don't forget about the special notebook called "Trash": Keeps all existing attributes (including the notebook where the item was prior to being deleted) Removes the item from regular interface (search, tag, notebook) Note that within "Trash" one can search for other notebooks, to which a deleted item belonged prior to being deleted! Based on the above, my own conclusion as to how to use tags vs. notebooks is as follows: Notebooks, including the trash notebook, describe a dynamic attribute or a state of an item or some quality that would be exclusive of other qualities and/or that you would expect to change over time and be replaced with others, or that are exclusive of other qualities by definition, for example: Short-term reference vs Long-term reference Incomplete task vs a complete task Task for today vs task for tomorrow A note that is useful for later reference vs a note that is not expected to be needed Lists of notes with some common theme Tags can be used to describe static attributes that you do not expect to change and be replaced with a different attribute PS: where I say "unlimited" above, it means the limits are very high, especially for paid users to the point of not being relevant, in my view.
  11. The fact that this has not been implemented is just stupid. ...instead, let's just spend hours making a new logo that looks just like . . . the old logo.
  12. It does, but the usefulness of the feature is somewhat limited. You cannot add notes to your automatic TOC items or maintain any hierarchical structure other than the pre-determined order (you can have it show tags, and other metadata also, though). Any such info would be stripped out and overwritten when the TOC updates.
  13. Thank you for this. I did not realize one could copy links from a selection of multiple notes. That actually creates additional flexibility for searching and updating related TOCs. These are all very interesting suggestions. One of the reasons I was asking this question is that I would like to create a hierarchy of notes in a TOC format, something similar to the below: item sub-item sub-sub-item sub-item item item Given what everyone has said above, it seems one way to accomplish this and keep this list updated, would be to create an initial/regular TOC with the required structure and links to notes, then associate each included note with a unique tag (let's say "Outline1"), and then run periodic manual searches with some date parameters for notes tagged with the "Outline1" tag to see if there are any new notes that should be added to the TOC. Any thoughts on this? Also, is anyone aware if there is a way to run automatic periodic searches? Let's say, run a search each week for all notes tagged with a particular tag during the past week and then create a new TOC using Filterize?
  14. These are all good points. My issue with these are as follows: - I do not want to use 3-4 tools to do my work (notes can become tasks, and vice versa, and maintaining these across several apps is inefficient and cumbersome). Evernote is plenty flexible to accomodate this (except for mind mapping). - Table of Contents feature is not easy to use. Creating TOC notes is fairly easy (on a desktop), but then maintaining them becomes a pain, when new notes need to be added or old notes need to be removed. This is especially painful for longer TOCs, where having a TOC would be very helpful. Also, what do you do with all the notes that are listed in the TOC itself without cluttering your view? How do you distinguish TOC notes from regular ones?
  15. What are the best practices from your experience (and experimentation) with Evernote to implement note-to-note relationships? I know that we can group notes in notebooks, and stack notebooks together and nest tags, but that doesn't always capture how the notes are related to each other (within those notebooks and across tags) as opposed to relating to the same topic or a number of topics or concepts. For instance, if you had a long note that you wanted to break down into related parts or have a number of related notes that you wanted to organize in some hierarchical order, how would you go about keeping those parts in a sensible order and separate from other notes that may share the same metadata with other notes (tags, notebooks, etc.)? Would you use the table of contents feature? If so, how do you distinguish your table of contents notes vs. regular notes, and how do you keep those table of contents constantly updated?
  16. But is this available on all operating systems? Not so much. And at some point hacking a software just to make it do what it should after paying $100/year for it just doesn't make sense.
  17. That's like saying that OneNote supports tagging. Yes, it does, but its implementation is so terrible that maintaining more than a dozen tags becomes impractical. Same with Evernote's "nested" support, which is limited at its best and useless at its worst. you can nest tags, but child tags are not aware of their parents and vice versa. It's basically a visual organization that Evernote itself is unaware of. you can nest notebooks, but only to 1 level. you cannot nest notes within a notebook, so you have to go through a brain damage of creating naming nomenclature, creating additional unnecessary notebooks or stacks, or creating one-off tags that mess up your entire tagging structure. So saying that Evernote "supports" nesting is a bit disingenuous, as you, as a "Guru" must know full well.
  18. You can also try a service called Filterize. It’s a freemium service, where one of the fully free features is that you can set each child tag to automatically inherit its parent tags. You can also do other neat things with it, such as automatic TOC and various tagging, reminder options.
  19. Try Mohio, it's a 3rd party app that lets you organize your Evernote notes in a mindmap.
  20. They finally implemented a drag and drop function, so you can click on a number (in an ordered list) or a bullet (in a bulleted list) and move the line (and it's children) to a different place. If we get a keyboard shortcut assigned to this, it would be amazing.
  21. Here is a quick workaround to split a long text note into several. 1. Select the text you want to split out to a new note (remember, you can use Ctrl+Shift+End to select all text from the current cursor position to the end of the note / helpful when splitting out the note in order) 2. Press Ctrl+C or Ctrl+X (depending on whether you want to keep a copy of the text in the current note or delete it) 3. Press Ctrl+Alt+V (this will create a new note in Evernote with your selected text) Note that if you filter your original note by Tags (in the search bar or by pressing Alt+Shift+T), your new notes will inherit those tags (so you don't have to re-tag all those new notes again).
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