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Wanderling Reborn

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Everything posted by Wanderling Reborn

  1. How do I export to HTML if I don’t have a Mac ? Or are you talking about Evernote ? I was referring to Apple Notes. There’s a couple of $40 or so utilities that claim they can export Apple Notes, but otherwise there’s no way that I know of to use Apple Notes with PC without major loss of functionality.
  2. Perhaps if you are on a Mac. But it's practically impossible on Windows unless you want to export them one by one.
  3. good to know, I don’t own a Mac. When I first tried to set up a tagging system, I realized that Windows search ignored non-letter characters like #, and was told by someone that Mac does it too, I know iOS doesn’t seem to see a difference between #Work and Work. In iOS, the automation is built in - see Text Replacement in Keyboard settings. in Windows, I use an ancient freeware, I need to look it up, I think it’s called Lister, not near my laptop at the time. Basically, every tag has a three to four letter combo I type that automatically gets replaced with full tag text. As to how it’s inserted - well it’s always inserted at the cursor ;) It depends on what kind of record, PDF comments. Word tags etc, are stuck somewhere out of sight. Plaintext tags are the first line of text. Tags specific to a certain phrase (usually action tags) are inserted in the margins next to that text, or just before it if plaintext document. And if you’re really concerned with them being as inconspicuous as possible, you may format them to use tiny light gray font, where formatting is allowed. I don’t bother with this.
  4. I’ve used a very similar system for years to create system-wide, platform-independent tags. The problem with non-letter tags is that they don’t work outside of Evernote. Neither Windows nor - to the best of my knowledge - Mac OS or iOS searches pay attention to symbols. So a search for, say, @Work would return any sentence with the word “Work”. I want my tagging system to be completely platform independent, so I use a unique letter prefix: jjAct - todos jjFav - favorites, records I often look up jjFile - a record that needs special attention jjProjectName - project specific and so on. (Actually it’s a couple different prefixes, I just show one for simplicity) So, I can use this in any document that contains data - spreadsheets, mindmaps, emails, text snippets, PDF comments, emails. A single search using Windows indexing will bring up a list of all documents that contain the tags I am looking for. And I can copy that data between Evernote, Onenote, Onedrive, or any other storage system without having to do anything at all to make it work. Another advantage is that the tags can be placed in particular places throughout a record, as opposed to assigning them to the record. And I can use other apps and programs to make use of these tags. E.g. I set up my task management app 2Do to automatically create a new task from any email that I forward to myself with a tag jjAct. And there’s a lot of automation that can be set up in email by forwarding yourself emails with tags attached, and creating rules that use them. I use typing automation apps so I don’t really have to type an entire tag every time, it helps to make using tags as quick and painless as possible. iOS already has this functionality built into the system, and there’s a couple of utilities for Windows. The two biggest advantages a system like this offers - from my perspective - is that (1) you are not tied to any one service or app, you can have your data scattered across multiple files in different apps and a single search will find them all, and you can switch services at will without losing tags, (2) typing a three letter combo to place a tag is much faster than manually picking every one from dialog.
  5. The single biggest challenge for me is taking quick notes on the fly and have them auto save and sync to all devices. This is where Evernote and Onenote shine. The problem I ran into is that there's no way to quickly start a new word document on mobile without multiple taps, and have it automatically save. For now, I am using Notability on iOS, and have it set up to automatically back up all notes to a predefined cloud location in PDF format. This works well for one time quick notes. I did look at Simplenote but I often use images in my notes.
  6. None, if you can make it work and are happy with the results and limitations. Looking at this thread though, not all users are. There's four heavy technology users in our family. We have two desktops (running W10 and Mint), three personal laptops (W10, W7 and Evolution), three iPads, one Android tablet, two iPhones and two Android phones. We also have kids' school issued Chromebooks, my work laptop running W7, and share some files with my in-laws. When we tried to standardize on one tool to capture and share all data, it was a pain in the rear. Too much compromise and jumping through hoops. Instead, I decided that for this to work the best, data must be platform and tool independent, as long as it's 1)searchable 2) sharable 3) accessible. So, saving in common file formats, especially PDF, using whatever indexing utility exists on each system, using cross platform encryption for documents that need to be protected. My wife still uses Evernote because she doesn't want to move her cookbook database. Everything else is PDF, doc, excel or jpg.
  7. This must depend on the individual setup... afaik for Onenote, it only works with 2007 and even then not for everyone. And not sure about Evernote. I tried and it didn't work for me.
  8. The only viable option for Linux, other than using the web client, is to keep everything in Dropbox in common document formats, and use Recoll or a similar indexing service on the desktop to create a search index. Take notes in LibreOffice or as PDF markups. The notes you already have can be exported as HTML. For encryption, there's a number of methods available. Other than using a file system based database, there's really nothing available for Linux. It's still not really commercially viable to create a Evernote like service for it. Linux just now in the August of 2017 reached 3% desktop market penetration. It doesn't exist on mobile, for all practical purposes. Unless some enthusiasts decide to create code for free, or someone finds a way to Ron Evernote or Onenote under Wine, a file based database is going to remain the only option.
  9. It's also necessary to enter the password every time the document is opened. Besides, many people use their tablets more than desktops or laptops. Mass encryption of a database is always easier. Anyway, different preferences for different people...
  10. Sure. But the problem is, if you need to work with multiple encrypted PDFs using a strong password, it's a pain. Just imagine preparing the paperwork for your taxes. I scan tax related items as I get them through the year, and then I combine them into a single document to give to my tax guy. That's at least couple dozen documents, sometimes more. If using PDFs. every single one needs to be protected with at least a 10 character alphanumeric password, and it's a lot of repetitive typing - especially on mobile. Gets very old very fast. And that's just one use case. There's more uses. Onenote solves this by having encrypted sections. For someone using a cloud based file system, there's a number of solutions. For Evernote, I'd say Keepass is the best route - it's a tested and proven product, it's available for all platforms (although I am not sure if there's attachment support for Android), it lets you encrypt multiple attachments in one file using one password (and it supports TouchID), so in that tax example I could create a new Keepass file called Tax 2017, attach all of my supporting PDFs and images as I get them, and insert it into Evernote for easy retrieval.
  11. You can add file attachments to Keepass. I just found out that there is actually a way to access them on the iPad via Kypass app. And if all the OP wants is encrypted text notes, he can just use Keepass note field. No formatting, though. But search works. Encrypted iWork is fine if you don't expect to share your files, or have to access them from outside device that may not have it installed. Encrypted Word is fine too, if you trust MS encryption and are ok with a bit of overhead that using a rich text document requires. But since the OP seems to want to store lots of encrypted notes in Evernote, a keepass file seems like the best solution as long as he's ok with plaintext.
  12. The need to bulk change - or bulk set - passwords for multiple encrypted items is usually related to having dozens or even hundreds of similar / related items that need to be protected. E.g. financial data - you're not going to protect every statement or every paycheck with it's own password. Evernote is not set up for this, anyway. 2OP - I would suggest using something else. Since you can only pretty much encrypt text anyway. E.g. use an encrypted Keepass database, and store it in your Evernote for quick access. And if you're not using mobile access, you can also add file attachments and have them protected as well.
  13. Didn't finish it either, since it would not accept the "None" answer. My impression is, Evernote is concentrating on attacking the business world, where the competition is huge and already dominated by the giants like Microsoft and Google. Every company that subscribes to either MS Office / Office 365 or Google Suite is also getting the collaboration / note taking tools with their subscriptions. I am not very familiar with Google Suite, but Onenote is very deeply integrated with Office and Sharepoint, so there's already a fairly high benefit threshold to cross. Persuading our company to spend additional software, training and support funds to invest in a 3rd party tool over Onenote that they already get with Office would be quite a challenge. Not to say an insurmountable challenge. The big question is, what does this do to individual users who don't necessarily need collaboration tools, and have other priorities.
  14. Sure, but that "interim process" of moving data from HTML documents with links to attachments into some editable format that would work across different systems is a major PITA even without having years and years and years worth of data. I am also rather surprised at how many services and programs are not properly displaying the HTM files, you'd think this is one of the most standard formats ? E.g. Google Drive just doesn't open them at all (there's a workaround for desktop browser, but on the mobile you pretty much have to manually export them to other apps to simply read the content). In the hindsight, I should have embedded attachments as "printouts" in the body of notes, and exported them as DOC or PDF files. (Now with a number of free / cheap tools that allow to comment and edit PDF files, using them as "living note" files is easy). Surprisingly, to me at least, one format that's been consistently easy to use across devices and platforms - other than pdf - was Word Documents. As long as I didn't have tables or custom formatting, the links, images, text all get preserved fine. The only thing I am still trying to figure is if it's possible to create local (relative) file links in it.
  15. HTML was what I used to quit Onenote, however the problem I ran into is that it's a great format to keep reference info in, but not for living documents... at least not for those of us not used to working with HTML files. Of course this is also the only format that would preserve attachments in notes.
  16. All of the tools I recommended to LukeS have settings to automatically save PDF files in predefined cloud locations. Actually, Scanbot can even save directly into Evernote and Onenote, and I am pretty sure that Goodnotes and Notability can be set up to output PDFs to EN / ON using IFTTT. And of course, once you OCR a photo / image using Scanbot, or automatically create a PDF of your handwritten note using Goodnotes, that resulting document will be searchable / indexable anywhere. I am not saying that this is a better approach. Every method has it's advantages and disadvantages. Evernote provides a one stop solution with repeatable, familiar interface on all devices, and easy web access. It's expensive as far as services go but not super expensive in the big scheme of things. I quit before the price change, for completely different reasons. My wife still keeps her database because she is used to it (free version, she doesn't really need any of the bells & whistles). It's purely the matter of personal preference. And of course, this forum is still one of the best sources for ideas on going paperless, even if I am no longer using EN. As to the ransom thing - this came out too dramatic. Sorry. Let me re-phrase this - I don't want to be overly dependent on any single proprietary format service that at some point may make a change which would make it difficult for me to stay with them, yet at the same time I would be too deeply entrenched to quit. A bunch of PDFs and text and office documents are highly portable and don't bind me to any one service or application. I am somewhat Apple-centric in my tools, but this is just capture methods, the data is pretty much system-agnostic. The biggest advantage of services like Onenote or Evernote, when they first appeared, was the combination of accessibility, ease of capturing and storing all kinds of data, and indexing search. Now, all of this can be achieved with other tools, and many are free. So they need to reinvent themselves. MS is trying to do it via providing a fairly unique notetaking experience (no other tool comes close to the way in which I could combine text, images, and file attachments in a single note when using ON) and by making Onenote the core tool of any Windows 10 tablet or 2-in-1 device. If I had a Surface, I would keep using ON, it's just too good of a combination. Evernote needs to come up with someting, pronto. Or they will have problems finding new Daves in Decatur who are willing to pay $70/ year - it takes a while for someone to get that embedded into a service, and most new young people coming into this digital market will look at the two-device and 60mb upload limit, look at the competition, shrug, and go elsewhere. Especially now that both Google and Microsoft are very aggressively pushing their respective products in schools and colleges. If you start using Google Docs and Keep, or Office and Onenote when you're 12, and keep using it until you're out of college, why would you want to switch to a similar service that costs $70 a year ?
  17. There's a whole lot of emotions in this thread, but it all comes down to whether Evernote make the right decision from a business standpoint. They don't owe anyone a free service, and MS / Google / etc don't provide the free services out of the goodness of their hearts. They use your data to build a dossier on you and sell to advertisers (Google) or political campaigns (MS). MS is also trying to get more people use it's paid services - which would work far better if they didn't also start being creepy. Evernote needs free users to grow it's business. But it needs paid users to survive. Whether they made the right move or not will be known in a few years. Currently, so shortly after the change, we still have the effect of many old free / plus users who were deeply entrenched into EN biting the bullet and paying the new premium, so I fully expect EN to have a good year financially. User attrition over time is inevitable for any service, and it will take a few years to see if under the new model EN can overcome the user attrition by signing up new users. Which to me personally seems very iffy. I still keep a small database in EN just because my wife is very conservative and doesn't like switching to new tools. Basically, cookbooks, user manuals, and family schedules. So the 2 device limit is not an issue, she's the only one using the apps anyway. But I keep 90% of my data in an indexed file folder structure, and so far it's been working very well for me. There's no way that any service, ever, will hold my data ransom or force me to go through a painful export process. I can move my entire 4 GB of data between different providers in 20 minutes + whatever time it takes to sync. @LukeS_MM I used Onenote for over a year and I moved away from it, too. My kids are in the first year of high school and I got each one of them an iPad. They take notes in Notability or Goodnotes (I happened to acquire both apps over the years) and have them automatically backup to the cloud storage as searchable PDFs. Notability can combine text and voice recording, and has a very decent typed text function as well as handwriting. Goodnotes doesn't have voice recording and has a more basic typed text function, but it automatically OCRs your handwriting and makes it searchable both in the app itself, and in the output PDF. Both programs are great for PDF annotation, and really good for class note taking. Three more fantastic iOS programs are Scanbot (great for quickly capturing multiple pages, has built in OCR, works well on existing images with text in them, export to cloud or EN can be automated), Goodreader - which can be used as the main database for all of your PDF files, and OfficeSuitePro - works very well with Office documents and can be connected to cloud storage. Or just use the free MS Office apps if you are storing your files in Onedrive. The cost of all of these programs combined will set you back less than a year of EN, and provide much of it's core functionality. Especially if you use a simple plaintext tagging system. If you use Google Drive or Onedrive, they will search for text in PDFs and inside images. I don't like either of these services from a privacy standpoint, but they would be great for school related stuff. On the desktop, pretty much every OS now has very good indexing / search capabilities. There's really little reason now to lock yourself into a proprietary container type application, especially if the price is too steep.
  18. That is what most people expect an OCR app to do. Not "we can read the text but you can only use it on our service" but "we OCR the document and provide you with full benefits of an OCR'd document including the ability to search for the text in any app that supports it, or copy the text for further use". What EN does is the same thing that Google Drive / One Drive does - it scans the image for text but you can only use it with their service. This is not "true" OCR functionality.
  19. The ability to OCR a photo is indeed much needed, I'd say the users gave up on this thread because it was clearly going nowhere. There's so many uses for this feature, I am honestly surprised you even ask why would someone want this. The phone is one tool I always have on me, and there's very often a reason to take a quick photo of some text / page / advertisement / address / etc. and have it both searchable and ready to be copied. Personally, I am using an iOS app called "Scanbot" that is a pretty good scanner but it also works on existing images. It creates PDFs with text already OCRd on the device. You can set it to automatically send files to Evernote (or Onenote, or Dropbox, or...) An added advantage is that it creates "proper" PDFs with that can be copied and moved between services without losing any of the proprietary OCR capabilities that only exist on that one service. I can't recommend that app highly enough. However, using any 3rd party tool introduces extra steps that could be avoided.
  20. Agree with DTLow (wow ) but I suggest GoodNotes instead, unlike Notability it OCR's your handwriting before converting the note back to PDF. So in the newly annotated PDF, both the original PDF and your handwriting will be searchable. And in my experience at least, the OCR is very good - I have pretty crappy handwriting but I'd say it gets over 90% right.
  21. Totally agree. Todoist, the soon-to-be-defunct Wunderlist, Any.do and many other similar services are just one step above the basic capabilities offered by Google Tasks and Apple Reminders. None of these services support Start date, or advanced filtering. If you have multiple overlapping tasks which take more than a few hours (and sometimes days) to complete and have independent deadlines that can't be changed, then you really need Start dates to make sure a task doesn't just "creep up" on you and there's not enough time to finish it. Nothing like realizing on Thursday morning that a major deliverable is due by next Tuesday, and with all the other things that must be done this week, you won't be able to complete it on time unless you work over the weekend. On the other hand, you don't want dozens of future tasks taking up screen space and fighting for your attention with couple dozen tasks that are more urgent. Both Toodledo and Ticktick that you've mentioned offer that one extra level of control over task display and notification, that is missing from Todoist. Which makes Toodledo unbeatable to me - but perhaps not to someone who doesn't need that level of complexity. (TickTick is a very slick offering indeed, but with it being headquartered in China, I am hesitant to use it for work-related tasks. US may be notorious for NSA spying, but it doesn't even hold a candle to China and Russia when it comes to industrial espionage).
  22. Then I'd suggest the same approach. Put your local notebook in Google Drive, periodically backup to another cloud account using CloudHQ. (This is of course subject to the available space). This way, you have 3 online backups + local.
  23. Google drive does NOT render HTML files. I read this was due to some people attempting to cache entire websites on their GDrive. And I found HTML support in other services like Dropbox or Onedrive to be rather spotty, especially on mobile devices. Also, keeping any kind of a document that you may need to update with notes in HTML is difficult / requires special tools. Adding notes to PDFs, on the other hand, is very easy from any platform. I actually prefer annotated PDFs to Word files for keeping track of issues like billing.
  24. Great ideas, thanks ! A few that I would add: - a dedicated mobile scanner software optimized for multiple page processing. I use Scanbot but there's more than one. It has automated cropping / text enhancement, and automated save (I have it saving to GDrive but I believe Evernote can also be set up). It is significantly faster and more convenient than using a desktop scanner, with acceptable quality even in challenging light. Can create encrypted PDFs. And it's always within reach, unlike a desktop scanner. - For people who prefer to write notes by hands, GoodNotes on iOS is a godsend. Not only is it a very decent notepad type program with easy handwriting, but it also has excellent OCR (the best by far on my terrible chicken scratch) and it can be set up to automatically upload a PDF copy of your note to cloud with all of your handwritten notes OCR'd and searchable. - For sensitive data stored in the cloud (not EN) I highly recommend Cryptomator. It's a free open source cross-platform tool that encrypts files & scrambles file names. You have to mount it to see the content. Basically like Truecrypt except it uses individual files instead of one huge container. - The final part of the puzzle is backup. Again, if you're using EN, it's handled on their end. For anything stored in cloud storage like GDrive, I highly recommend getting an alternate storage solution (Onedrive, Dropbox etc) and setting up a one-way sync (backup) or weekly two-way sync using the free CloudHQ service. This way, if one of the cloud storage craps out, you have a copy elsewhere. - Overall, I find the iOS ecosystem to be significantly more paperless-friendly than Android (and I've used Android for years). This is likely to change eventually, but for now at least, things like Touch-ID enabled bank and password apps, Goodnotes, a variety of scanner apps all make a decent iPhone or iPad an extremely easy tool for going paperless.
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