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Wanderling Reborn

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Everything posted by Wanderling Reborn

  1. The biggest advantage of the way it handles PDFs - from my perspective - is the ability to neatly place related PDFs inside a table. Really helps to visually organize project data while keeping it somewhat compact. But, it's web clipper isn't nearly as good as Evernote's. In the end, it's all about what makes sense to you... both are great tools.
  2. You see, everyone's tastes are different I think that for storing documents (attachments), Onenote is actually better than most other similar apps. They can be placed anywhere, accompanied with notes, etc. You're not being forced into a particular layout. And I use plaintext in-line tags, so finding them works the same in any system (I generally dislike having to assign pre-canned tags from a menu). What irritates me about Onenote are other things, slow sync (although it's been improving lately), no built-in alerts (I am not going to create an Outlook tasks for every reminder, besides I can't do it on iOS anyway), the whole concept of "Printouts", the fact that if I annotate a screenshot or a PDF printout inside Onenote the ink isn't grouped with underlying image so I better not move it accidentally, and many other small annoyances. But as I said.. I am no longer looking at it as the ultimate single tool, but something that supports my overall workflow. If I was using Google ecosystem on a daily basis at work, I'd use it for personal stuff as well and make it work. Makes things significantly easier.
  3. And that’s the key... Office and Exchange are very deeply entrenched in the business world, and Onenote is very deeply integrated into MS ecosystem. I can join a meeting on Skype via Outlook and with a single click start a new note with entire meeting information (and attachments) already embedded into it and linked to the meeting in Calendar. That is very convenient. Six months ago, very few people at my company even knew of Onenote. It was installed with Office and never used. Now, pretty much everyone’s on it - and starting to use it for their personal stuff (I had to explain to four co-workers over two days how MS HUP program works). The deep integration into the key components of the business process and accessibility from everywhere is the key. Evernote can certainly get there, too. They have a great framework already. The issue is with getting their foot at the door in the business world, and enticing employees into getting a personal account via some kind of a discount program of their own.
  4. I actually went back to Onenote. Just after I made my original comment, our company finally implemented the ability to access Onenote project notebooks from mobile devices, and this was a game changer. Onenote’s tight integration with Exchange, Skype, Teams, Outlook Tasks etc. just makes it too valuable of a project tool. Now that we can finally access our data from our phones and tablets, we’ve fully embraced Onenote at work and have developed a project workflow around it. Using it for hours daily for the past two months and having it on my phone and tablet forced me to go back to using it for my personal data as well, the advantages of applying the same habits, workflow and software tools for both work and personal stuff far outweigh the issues I had with it. I also made some key changes to the way I organize the data, basically simplifying the entire process as much as I can. I have the full version of Office 2016 through HUP program, so I should be all set for the next several years, hopefully by then MS will migrate enough features over to UWP. Could I use Evernote instead to achieve the same end result ? Very possibly. In the end, if I learned anything, it’s that the tool is not as important as the methods and workflow, as long as that tool is “good enough”.
  5. I was not talking about the cost, but long term survivability of product / service. HTML is not going to be dead anytime soon.
  6. Any “lifetime” membership can and will be terminated at some point. Service companies that offer lifetime memberships are typically in dire need of funding. Otherwise, it simply never makes sense from business perspective. Your proposal is basically “Pay full price for 4 years upfront, then less than third of the price for as long as the user wants”. Worded this way, does this seem like a good deal for the company ? Anyone worrying about long term storage of their data that has personal historic or sentimental value but is no longer acitvely updated should just export it to html. This format is never going obsolete - not in our lifetimes. And it can easily be searched.
  7. I've been using this solution for a year or so. It works excellent if you primarily use desktops. Where it is starting to run into issues is mobile. There's no quick way to take notes complete with images and links without getting into some proprietary software. Not a single Office suite app on iOS is optimized for quick on-the-fly notetaking. Not to say that it can't be done, it's just not superfast as they all ask you if you want to save the previously used file. So I am using Apple Notes or Notability for quick notes & exporting them later.
  8. Onenote is a great tool in it's own way. Just like Evernote, it has it's drawbacks. Advantages: - Free, up to the limits of Onedrive free storage. Not sure what it's stands at now, I think 5 GB ? - Excellent attachment handling. You pretty much can position any attachment anywhere, which makes it great for keeping project notes. - Excellent table function - Full section encryption. - Fantastic editor. Disadvantages: - Once you run out of 5GB free space in your Onedrive, you can't upload any more notes unless you buy more space. For the record, all of my notes collected over many years were at about 4 GB (I had 30 GB Onedrive space total, due to several "free space' deals). So for many users, this is going to suffice for a while - It's sync engine is slooow and clunky. While I never lost any data, I periodically ran into sync conflicts. MS way to make sure no data is lost during sync conflicts is to keep a copy of both versions. It's probably a good approach, but does require a bit of extra maintenance. - MS is doing away with Desktop version, and concentrating on Metro app version of Onenote. This means, no more ability to store your database locally, you're being forced to keep it in Onedrive. AFAIK no way to backup Onenote data locally either, you have to back it up from Onedrive. In the end, I stopped using Onenote, and only use Evernote for my wife's recipies (she doesn't want to learn any new apps).
  9. Sorry, there was a misunderstanding. My original message was about getting data out of Apple Notes if one doesn't have access to a Mac and wants to retain images and attachments. Which seems pretty difficult to do and requires buying an expensive converter program that may or may not work as expected. I was replying to this " There is a a way to migrate from Evernote to Apple Notes. From there it should be easy to share or export notes to whatever platform you want." I don't think it's easy, and may not even be possible without losing some data. That's why I am not using Apple Notes for anything other than quick notes I don't intend to keep. Evernote export tools are solid, no question about that.
  10. How do I export to HTML if I don’t have a Mac ? Or are you talking about Evernote ? I was referring to Apple Notes. There’s a couple of $40 or so utilities that claim they can export Apple Notes, but otherwise there’s no way that I know of to use Apple Notes with PC without major loss of functionality.
  11. Perhaps if you are on a Mac. But it's practically impossible on Windows unless you want to export them one by one.
  12. good to know, I don’t own a Mac. When I first tried to set up a tagging system, I realized that Windows search ignored non-letter characters like #, and was told by someone that Mac does it too, I know iOS doesn’t seem to see a difference between #Work and Work. In iOS, the automation is built in - see Text Replacement in Keyboard settings. in Windows, I use an ancient freeware, I need to look it up, I think it’s called Lister, not near my laptop at the time. Basically, every tag has a three to four letter combo I type that automatically gets replaced with full tag text. As to how it’s inserted - well it’s always inserted at the cursor ;) It depends on what kind of record, PDF comments. Word tags etc, are stuck somewhere out of sight. Plaintext tags are the first line of text. Tags specific to a certain phrase (usually action tags) are inserted in the margins next to that text, or just before it if plaintext document. And if you’re really concerned with them being as inconspicuous as possible, you may format them to use tiny light gray font, where formatting is allowed. I don’t bother with this.
  13. I’ve used a very similar system for years to create system-wide, platform-independent tags. The problem with non-letter tags is that they don’t work outside of Evernote. Neither Windows nor - to the best of my knowledge - Mac OS or iOS searches pay attention to symbols. So a search for, say, @Work would return any sentence with the word “Work”. I want my tagging system to be completely platform independent, so I use a unique letter prefix: jjAct - todos jjFav - favorites, records I often look up jjFile - a record that needs special attention jjProjectName - project specific and so on. (Actually it’s a couple different prefixes, I just show one for simplicity) So, I can use this in any document that contains data - spreadsheets, mindmaps, emails, text snippets, PDF comments, emails. A single search using Windows indexing will bring up a list of all documents that contain the tags I am looking for. And I can copy that data between Evernote, Onenote, Onedrive, or any other storage system without having to do anything at all to make it work. Another advantage is that the tags can be placed in particular places throughout a record, as opposed to assigning them to the record. And I can use other apps and programs to make use of these tags. E.g. I set up my task management app 2Do to automatically create a new task from any email that I forward to myself with a tag jjAct. And there’s a lot of automation that can be set up in email by forwarding yourself emails with tags attached, and creating rules that use them. I use typing automation apps so I don’t really have to type an entire tag every time, it helps to make using tags as quick and painless as possible. iOS already has this functionality built into the system, and there’s a couple of utilities for Windows. The two biggest advantages a system like this offers - from my perspective - is that (1) you are not tied to any one service or app, you can have your data scattered across multiple files in different apps and a single search will find them all, and you can switch services at will without losing tags, (2) typing a three letter combo to place a tag is much faster than manually picking every one from dialog.
  14. The single biggest challenge for me is taking quick notes on the fly and have them auto save and sync to all devices. This is where Evernote and Onenote shine. The problem I ran into is that there's no way to quickly start a new word document on mobile without multiple taps, and have it automatically save. For now, I am using Notability on iOS, and have it set up to automatically back up all notes to a predefined cloud location in PDF format. This works well for one time quick notes. I did look at Simplenote but I often use images in my notes.
  15. None, if you can make it work and are happy with the results and limitations. Looking at this thread though, not all users are. There's four heavy technology users in our family. We have two desktops (running W10 and Mint), three personal laptops (W10, W7 and Evolution), three iPads, one Android tablet, two iPhones and two Android phones. We also have kids' school issued Chromebooks, my work laptop running W7, and share some files with my in-laws. When we tried to standardize on one tool to capture and share all data, it was a pain in the rear. Too much compromise and jumping through hoops. Instead, I decided that for this to work the best, data must be platform and tool independent, as long as it's 1)searchable 2) sharable 3) accessible. So, saving in common file formats, especially PDF, using whatever indexing utility exists on each system, using cross platform encryption for documents that need to be protected. My wife still uses Evernote because she doesn't want to move her cookbook database. Everything else is PDF, doc, excel or jpg.
  16. This must depend on the individual setup... afaik for Onenote, it only works with 2007 and even then not for everyone. And not sure about Evernote. I tried and it didn't work for me.
  17. The only viable option for Linux, other than using the web client, is to keep everything in Dropbox in common document formats, and use Recoll or a similar indexing service on the desktop to create a search index. Take notes in LibreOffice or as PDF markups. The notes you already have can be exported as HTML. For encryption, there's a number of methods available. Other than using a file system based database, there's really nothing available for Linux. It's still not really commercially viable to create a Evernote like service for it. Linux just now in the August of 2017 reached 3% desktop market penetration. It doesn't exist on mobile, for all practical purposes. Unless some enthusiasts decide to create code for free, or someone finds a way to Ron Evernote or Onenote under Wine, a file based database is going to remain the only option.
  18. It's also necessary to enter the password every time the document is opened. Besides, many people use their tablets more than desktops or laptops. Mass encryption of a database is always easier. Anyway, different preferences for different people...
  19. Sure. But the problem is, if you need to work with multiple encrypted PDFs using a strong password, it's a pain. Just imagine preparing the paperwork for your taxes. I scan tax related items as I get them through the year, and then I combine them into a single document to give to my tax guy. That's at least couple dozen documents, sometimes more. If using PDFs. every single one needs to be protected with at least a 10 character alphanumeric password, and it's a lot of repetitive typing - especially on mobile. Gets very old very fast. And that's just one use case. There's more uses. Onenote solves this by having encrypted sections. For someone using a cloud based file system, there's a number of solutions. For Evernote, I'd say Keepass is the best route - it's a tested and proven product, it's available for all platforms (although I am not sure if there's attachment support for Android), it lets you encrypt multiple attachments in one file using one password (and it supports TouchID), so in that tax example I could create a new Keepass file called Tax 2017, attach all of my supporting PDFs and images as I get them, and insert it into Evernote for easy retrieval.
  20. You can add file attachments to Keepass. I just found out that there is actually a way to access them on the iPad via Kypass app. And if all the OP wants is encrypted text notes, he can just use Keepass note field. No formatting, though. But search works. Encrypted iWork is fine if you don't expect to share your files, or have to access them from outside device that may not have it installed. Encrypted Word is fine too, if you trust MS encryption and are ok with a bit of overhead that using a rich text document requires. But since the OP seems to want to store lots of encrypted notes in Evernote, a keepass file seems like the best solution as long as he's ok with plaintext.
  21. The need to bulk change - or bulk set - passwords for multiple encrypted items is usually related to having dozens or even hundreds of similar / related items that need to be protected. E.g. financial data - you're not going to protect every statement or every paycheck with it's own password. Evernote is not set up for this, anyway. 2OP - I would suggest using something else. Since you can only pretty much encrypt text anyway. E.g. use an encrypted Keepass database, and store it in your Evernote for quick access. And if you're not using mobile access, you can also add file attachments and have them protected as well.
  22. Didn't finish it either, since it would not accept the "None" answer. My impression is, Evernote is concentrating on attacking the business world, where the competition is huge and already dominated by the giants like Microsoft and Google. Every company that subscribes to either MS Office / Office 365 or Google Suite is also getting the collaboration / note taking tools with their subscriptions. I am not very familiar with Google Suite, but Onenote is very deeply integrated with Office and Sharepoint, so there's already a fairly high benefit threshold to cross. Persuading our company to spend additional software, training and support funds to invest in a 3rd party tool over Onenote that they already get with Office would be quite a challenge. Not to say an insurmountable challenge. The big question is, what does this do to individual users who don't necessarily need collaboration tools, and have other priorities.
  23. Sure, but that "interim process" of moving data from HTML documents with links to attachments into some editable format that would work across different systems is a major PITA even without having years and years and years worth of data. I am also rather surprised at how many services and programs are not properly displaying the HTM files, you'd think this is one of the most standard formats ? E.g. Google Drive just doesn't open them at all (there's a workaround for desktop browser, but on the mobile you pretty much have to manually export them to other apps to simply read the content). In the hindsight, I should have embedded attachments as "printouts" in the body of notes, and exported them as DOC or PDF files. (Now with a number of free / cheap tools that allow to comment and edit PDF files, using them as "living note" files is easy). Surprisingly, to me at least, one format that's been consistently easy to use across devices and platforms - other than pdf - was Word Documents. As long as I didn't have tables or custom formatting, the links, images, text all get preserved fine. The only thing I am still trying to figure is if it's possible to create local (relative) file links in it.
  24. HTML was what I used to quit Onenote, however the problem I ran into is that it's a great format to keep reference info in, but not for living documents... at least not for those of us not used to working with HTML files. Of course this is also the only format that would preserve attachments in notes.
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