Jump to content


Level 4
  • Posts

  • Joined

  • Last visited

  • Days Won


Everything posted by ScottLougheed

  1. This is correct. There is discussion in this exact thread about how you can make some hierarchy within tags, but that is limited too. Evernote's taxonomical scheme is generally considered to be flat, that is, largely non-hierarchical and minimally mutually-exclusive. That doesn't work for all people's workflows or all types of data, but it can work for most. In many cases it takes a lotto tim a(and a bit of persistence) to get accustomed to the flat taxonomy. You can do more with tags than just search. For example, you could use a single notebook and use the tag view to browse for content. If you have lots of tags this could be cumbersome (and may also point to careless use of tags). This is a pretty radical scheme though. You can also use tags to compliment your other organizational schemes. For example, I use a "receipt" tag. Sometimes I want to look only at personal receipts. If I were to search tag:receipt I'd get ALL my receipts from household, personal, and work. I want to see only personal so I search: Notebook:personal tag:receipt Alternatively, lets say I want to look for all of the work receipts I have submitted but have not ben reimbursed for: stack:.Work tag:receipt tag:submitted This searches my work stack (i have just a couple notebooks in there related to two different work contexts), and looks for notes I have tagged "receipt" and "submitted", which I use to indicate any expense I have submitted to have reimbursed. Lets say I was recently reibumrsed for all of those outstanding recieipts, I'd now change the tag to "receipts" and "reimbursed". You can also sort notes by tag in List view. You could create a set of alphabetically organized tags or tags prefixed with symbols that you could apply to notes in a specific notebook which is always sorted by tag to use that as a way of ordering notes in a notebook. But, long story short: Evernote is not intended for mutually exclusive hierarchical taxonomic schemes, it is intended for a largely flat scheme. This is either something you'll have to learn to work with and take advantage of, or it isn't the right system for you. Thankfully this community is filled with discussion about how to work most effectively with the organizational tools (stacks, notebooks, tags, titles) Evernote gives to you.
  2. The use of quotes to enclose an exact phrase is pretty standard issue behaviour. That is interoperated by most application, including evernote (when it is working properly) as saying: "find the exact phrase". if you just enter the words, without quotes, you are asking evernote to: "find content that have any of these words in any order" So if you don't want to search for the exact phrase, don't enclose it in quotes. That should solve your issue. There are plenty of other applications. I find the search in Evernote to be fairly robust and user friendly. DEVONThink has a more sophisticated search features set, though it is a little less elegant. If retrieval is a very important thing to you you could consider comparing those two. I think you've misunderstood. The problem we are having is that Evernote does not search for the exact phrase within double quotes, as nearly every other application would. Ah, see, if you look at the words of the user I quoted, you'll see that s/he has phrased it in an extremely confusing manner that is easily misunderstood. Having re-read it, I now understand that s/he is actually posing a hypothetical question. I understand the search problem (as demonstrated by my much, much earlier post), however, I misunderstood the quoted poster's words (irrespective of the existence of a problem with Evernote's search). Cheers
  3. The use of quotes to enclose an exact phrase is pretty standard issue behaviour. That is interoperated by most application, including evernote (when it is working properly) as saying: "find the exact phrase". if you just enter the words, without quotes, you are asking evernote to: "find content that have any of these words in any order" So if you don't want to search for the exact phrase, don't enclose it in quotes. That should solve your issue. There are plenty of other applications. I find the search in Evernote to be fairly robust and user friendly. DEVONThink has a more sophisticated search features set, though it is a little less elegant. If retrieval is a very important thing to you you could consider comparing those two.
  4. Survived by a hair! Now its double-digit temperatures (celsius, that is) and blue skies! Hope things are well for you!
  5. A further option is simply to leave the broader organizational structure as it is (or modified using the suggestions above as you see fit), but to also get the UW stuff out of the way visually. I typically do this for older stuff that is not really relevant on a regular basis. In this case I prefix the notebook or stack with a "z". I don't use a hierarchy so unlike you I have stacks available so I have a stack of old notebooks that are not in active use (e.g., old coursework, previous research material, etc). This stack is called "zArchive". It sits at the bottom of my notebook list, nice and out of the way, and when I'm done with a given notebook, I just toss it in to zArchive and be done with it. So, in addition to some of the organizational techniques suggested above, which are all very good, you can also try using prefixes to move things visually out of the way. The other thing to consider is how relevant your UW stacks are now. You say you have 1 stack per semester. Is the "semester" information really relevant at this point? So I envision something like this (correct me if I am wrong) SEMESTER 1 (STACK) Course A (notebook) Course B Course C Course D Course E SEMESTER 2 Course F Course G Course H Course I Course J and so on. I wonder how important those semester stacks are for long-term storage and retrieval of your old course material. Do you need to know whether POLI141 was in semester 2 or semester 4 when you revisit it next year looking for that note about neoliberalism? Will you know to go to the semester 5 stack for PSYC320 notes when you go looking for them? Will you even remember that PSYCH320 was in semester 5? As I see it, based on my (mis?)understanding of your current organization, your se of stacks may have been important while you were actively contributing to those notebooks, but since you are moving on and like only rarely retrieving information from those notebooks, you might be better off doing something along these lines: zUNIVERSITY OF WATERLOO (STACK) Course A (notebook) Course B Course C Course D Course E Course F Course G Course H Course I Course J Personally I think it would be highly unlikely for semester information to assist in retrieval, and in fact it could inhibit it as you try and remember which course was in which semester. It also isn't likely to help in search (Which is one of the major benefits of stacks in the first place). Odds are low that you will need to query a specific semester ('hmmm did I wrote about gravity in Semester 3, or 6? Lets try Stack:"semester 1" gravity'). I suppose as I see it based on my (mis?)understanding of your organization, semester information was relevant, but is no longer likely to be terribly helpful for long term storage & retrieval. You could, rather easily, select all the notes in a given semester stack (e.g, select every note in Semester 1) and apply a tag of "Semester 1" so that you at least have the same info as before, it is still targetable in search, but you gain back Stacks for archiving purposes.
  6. Vastly different solutions to very different problems. Saferoom is capable of encrypting the entire contents of a note, both the text you write and the attachments you add. This means you could have a reasonably active note that you are modifying fairly regularly that is also zero-knowledge encrypted. Saferoom also works on iOS and Mac and Windows (perhaps Android?). You can access your encrypted content on any of those devices. Encrypted PDFs work well for, well, safeguarding PDF content. This content, however, is not easily modifiable, so this solution applies primarily to content you are not actively editing. Encrypted PDFs can also trip up some mobile devices, or some apps on some mobile devices, which makes it potentially a bit unreliable for ensuring you have access on all of your devices. It really depends on your needs. Encrypted PDFs are pretty easy to create and solve a very specific problem well. Saferoom works well for encrypting totally arbitrary content that you may be actively modifying, but it is a bit clunky.
  7. There is a third-party application that should be available soon to help alleviate the problem. https://discussion.evernote.com/topic/81336-saferoom-zero-knowledge-encryption-for-evernote-and-more/ I've been beta-testing Saferoom for Mac and iOS, and it seems to do an admirable job of encrypting, though it comes with some MASSIVE trade-offs, and it is not exactly a simple application to use. The trade-offs largely are a result not of Saferoom's shortcomings, but because Evernote was simply not designed to have fully zero-knowledge-encrypted data within it. That being said, for people who desperately need to store confidential information in Evernote and are unable to use other options that exist because of finances or workflow constraints, Saferoom is deficiently a great option. I store my confidential information (well, its actually other people's confidential information), in a different program, Everything I store in Evernote is largely inconsequential if it leaks, so I'm not sure if I will have to rely on Saferoom a great deal, but it has definitely been fun to beta test.
  8. Glad my advice was helpful for at least one instance of this. However, as of a few versions ago (around their iOS 8 optimized version was released), Evernote has removed the browser from the application. Are you getting stuck in some other part of Evernote?
  9. FYI: Moderators are just regular users who get the "moderator" title because they have posted more than 300 times, so the title really has no bearing on the things they talk about (the people in the 300+ category are pretty split between being very enthusiastic about EN and very critical of EN). As others have pointed out, the experience of honestly losing data into the ether is pretty rare, especially the instances that occurred totally independent of user error. People's comments about the rarity of the occurrence aren't intended to be dismissive. It is a shame that it isn't working well for you. Indeed EN is not the solution for everyone. Sometimes it is because of a strangely error-fraught experience as is the case with you, sometimes it is because the features simply aren't what are needed by the user. There are a number of threads in this community that address some of these concerns and what workarounds or alternatives exist. They might help you find a good strategy for either relating evernote to specific tasks or finding another option entirely.
  10. Previously, I have used zotero to manage references, but kept all of my reading notes in Evernote. I pasted Evernote note links into the Zotero entry for a given reading so that I could easily select a reference in Zotero and its one click to view the notes I have for it in Evernote. This has been (and still is, except I've migrated my reading notes, and all of my work stuff, to a different program) one of the most effective way for me to do things. You could use almost any reference manager other than Zotero. This same workflow would work with Mendeley, Refworks, EndNote, Papers, and probably Diigo (which I haven't tried). I've tried about 10 reference managers (paid and free) and found Zotero to be the one with the fewest frustrations for me. (That's key, you'l notice I didn't say it was the "best". No reference manager is terribly great, its all about finding the one with the problems that impact your workflow the least!)
  11. More details. What operating system, what version of the Evernote application, or was it the web?
  12. I'd suggest you submit a support ticket to alert Evernote about this bug. You'll know if a change to the clipper has been made because it will likely be part of an Evernote application update for your iOS device. No app update, no update to the clipper.
  13. I think the new Web Beta demonstrates that Evernote is into experimenting with these types of dynamic interface elements. Lots of things are fading/sliding in and out of view based on user input. Applied smartly (I think it is applied a bit heavy-handedly in the Web Beta), such as you are suggesting, it could be really good and help free up some space, especially for users on small displays or who split screen. That being said, Evernote has done little more than add a few buttons and coats of paint to the Mac interface in the last several years. I suspect if anything like you are suggesting will be implemented, it won't be until they do a massive interface overhaul (arguably v. 6 brought such an overhaul, but I don't think it did really. They changed the paint, but didn't knock down any walls). Only time will tell! It is a good suggestion IMO.
  14. 1) You can select Evernote>About Evernote and press the option key to reveal a button to "Open Database Folder" 2) if you are using the direct download version (not the App Store version) you should find your database in ~/Library/Application Support/com.evernote.Evernote/Accounts/www.evernote.com
  15. The PDF needs to contain text (not just an image of text). You need a dedicated program to produce PDFs that contain text (or convert existing pdfs). I believe PDF Pen and Prizm are two applications for iOS and Mac, and of course Adobe Acrobat if you feel like taking out a loan. (Note: Evernote does perform OCR on images, and PDFs that contain images of text, but this is not the same as actually creating a PDF that contains text, and does not create selectable text)
  16. If you are looking for a service that automatically parses the contents of a receipt, at least a few were mentioned earlier in this topic (Expensify would be one). Evernote does not perform this highly specialized task unfortunately.
  17. You can follow my directions and do a complete uninstall (with the help of something like App Cleaner). Then reinstall. Since your uninstallation was complete, including eliminating the local copy of your EN database, you can take your pick whether you'd like to redownload the App Store version or convert to the Direct version. Keep in mind that unless you have any "Local Notebooks", those will be lost if you haven't backed them up to a separate location.
  18. Any data in synchronized notebooks will not be lost. "Local Notebooks" that you have not backed up may be lost. For any synchronized notebooks, Evernote will just pull all the data back down from Evernote's servers. I experienced this issues with Evernote v. 6.0.X and found a complete uninstall (I used App Cleaner to do this) and a reinstall fixed it. No data lost, but I don't use Local notebooks. Just deleting the app and reinstalling the app is not sufficient, you need to also remove all the additional data. App Cleaner seemed to do this with aplomb: http://www.freemacsoft.net/appcleaner/
  19. Looks like on iOS you can just swipe any chat to the left to reveal a delete button.
  20. I have never heard of this happening before. As far as I know there is no way for Evernote to automatically move your notes to the trash. But, stranger things have happened. Since it seems like all of your "wanted" notes were deleted at exactly the same time, here's my recommendation: 1) Install the latest version of Evernote if it isn't already installed 2) Go to your Evernote trash. 3) Enter "Top list view" if you aren't already in that view. 4) Add the "Deleted" column if it isn't already there. (right click on any column header and select "deleted". 5) sort by "deleted" to sort by the date the notes were deleted. For all of the notes you want, this date should be identical, based on your story, so those should now be grouped together in the list and easily selected. 6) Select all the notes with that date and click "restore selected notes" If that doesn't work, you can go back in time by restoring your Evernote database from a Time Machine backup of your hard drive. This isn't an easy task. Directions here: https://discussion.evernote.com/topic/21651-i-need-to-totally-restore-from-time-machine-how/?p=110320 Those directions are slightly old, so there may be some subtle differences (e.g., the location of the Evernote database), but the actual method should be identical. Keep in mind a time machine restore of the database is an all or nothing affair. You cannot restore individual notes or parts of the database, it is the entire database that you are restoring. Ideally you'd be able to solve your issue using my first suggestion and use your time machine backup as a very last resort.
  21. There is no need to install any additional software to clip to Evernote in Safari. You only need to install the latest version of Evernote for iOS and then follow the directions here: https://discussion.evernote.com/topic/67298-new-clip-web-pages-on-ios-8/
  22. As far as I know it is not possible to create OS X keyboard shortcuts for items that do not appear in the menu bar. If they removed that item from the menu bar and relocated it to the contextual menu, the shortcut would break. Lots of things seem to have shifted in the release of version 6. Might be worth bringing this up in the 6.0.1 or 6.0.2 threads, or submit a support ticket. It might just be a bug or an oversight. I hope.
  23. Not clear that this is a persistent widespread problem that has been unsolved for a year.... I use Evernote almost continuously 5-7 days a week and haven't seen a crash in months. That being said, you are clearly having problems. Unfortunately as a free user your access to customer support is limited. In the meantime have you done the usual troubleshooting? A complete uninstall (including removing your local database; make sure you back up your local notebooks if if you have any), and a fresh install?
  24. You don't say which client you are working on, so shooting in the dark. On the Mac client you can just right-click on the "Recent Notes" header and select "Remove from sidebar". Edit: Also, View>Sidebar Options>Recent Notes
  • Create New...