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About KiwiJen

  1. Thank you, but for many reasons, I've dropped Evernote and moved onto OneNote. Now I'm saving $45, and have many of the features Evernote's staff weren't interested in providing to paid customers.
  2. I don't have all that many contacts (a few hundred, maybe?), so I have a "Contacts" stack. Within the stack are notebooks containing contexts in which I know these people. I run several websites, so each website has a notebook. I also work with brands in various categories, so I have several "Brands - Widgets" type notebooks. In this setup, the only tags I use are company names to group together the notes within. Into these notebooks, I forward emails, websites, whatever. Since I don't use Evernote for task management, just reference, I don't generally distinguish notes according to whether I'm working on them right now or not. If I do, I just put something at the start of the title, like "Fol" (meaning I need to follow up with them about something) and sort by title to find them.
  3. Wow. I like taking notes on paper, for which I used Livescribe until my pen died and I learned that most Livescribe pens only last a couple of years and you're expected to just drop a few hundred on a new one. No thanks, went back to pen and paper and using my iPad camera to send to Evernote. I just tried the Scannable app, and not only did it save me the trouble of having to remove the photo from my camera roll, but I unthinkingly photographed a document in extremely low light. As soon as I saw it through the iPad camera I realized my mistake. But no sweat - Scannable somehow adjusted the lighting to produce a readable document, even in terrible lighting. Nice work!
  4. I'm not criticizing IQTell or any of the other tools mentioned in here. I used IQTell for months, and it's a very good tool, it's just that my needs seem to be very different from the typical user. Specifically: Dividing tasks into projects doesn't work for me. I'm one person running several websites, and there's a lot of overlap between projects.Because I don't have clients to communicate with, I can't remember the last time an email "triggered" a task. Emails are either something I trash or information I archive in Evernote.The way I want to divide things up is: "things I must do by [date]" and "things I should do as quickly as I can, but they're going to take months anyway". So I am currently testing an Evernotes "Tasks" notebook stack with a "deadline" notebook (for specific date tasks), a "current" notebook (for the stuff that needs to be done ASAP but will take days, weeks or months). I could probably make IQTell or Todoist do something similar, but it would be a waste of what those apps are good at.
  5. I could swear I had posted earlier about why IQTell didn't work for me. Like many other tools, it's oriented toward inbox-zero, which works better for singular tasks which can be completed in an hour instead of my typical project, which is: "Do X to a webpage. Great, now do X to 900 other webpages." It doesn't make sense to enter a to do item for every page, and I can't just work on that project day in day out on X until it's done because there are other things - smaller tasks, often with deadlines - that I also have to take care of. For a while, I was using Todoist Premium with Evernote, but I couldn't get past the system for emailing tasks. You get a different, incomprehensible email address for every "project", and it turns the email into pure HTML. Evernote OTOH does a beautiful job of preserving how the email looks. I've realized the reason so many of us want to twist EN into a task manager is that no other app available for the same price: Has as consistent and reliable between platforms and devices. Not perfect - Todoist is actually perfect in this regard, but EN is close enough.Great email interface, both sending into and out of EN.Has the web clipping ability. Now that iOS lets the clipper work seamlessly in Safari, I can't function without it.So I accepted that I really want to do it all in EN. I'm actually working on a system today, but it will focus on dividing tasks into "current" (Project X type stuff that has no deadline but that I want to complete ASAP) and "deadline" (stuff that has a specific date it must be done). I've tested the reminders, and I like how they work. Part of making any system work is not just finding the right system, but training and disciplining myself to use it.
  6. Kirby, OmniFocus looks great, but I have to most of my days on a PC at the moment. If this changes, I'll definitely look into OmniFocus more. I just wish they had a trial - who wants to shell out that kind of money and then discover they can't get it to work for them? As to the larger discussion about separating tasks from resources, that's definitely something I need to think about more. If you want to have a discussion about OmniFocus in theory, even though I can't adopt it right now, I'd be happy to discuss it - even just grasping the ideas better would probably help me with whatever tools I use. Once you establish that GTD is not the solution for you... it's not like there are a lot of other established, practiced methodologies to choose from. BTW, IQTEll is going to become a paid app with a very limited set of features for free accounts. Just a heads up.
  7. Hi lindseycholmes, thanks for that. I'll look into those. Unfortunately, I really need desktop integration, not just iPad, and some of those are just apps. Hopefully in a couple of months my situation will change somewhat and then I might be able to be more flexible. Hojoki seems really interesting - did you mean the new or old version? When I go to their websites, they ask and I wasn't sure what to go with.
  8. Your GTD focus IS the problem. GTD doesn't work for me because its core fundamentals - the ones that make it awesome for some - are not compatible with the type of work I do, nor the way I do it. No tool that requires a GTD approach and/or inbox zero is going to work for me.
  9. I do understand why you're using Google, and why it would benefit most of your users. My workaround is going to be okay, I think. I'll still keep a lookout for something that "pulls" just the way I want.
  10. Thanks, TaskClone, I did sign up a couple of weeks ago because it sounds like it does JUST what I need, but then I realized your system requires a Gmail address. I don't use Gmail*, so that was the end of that. I also tried Zapier and IFFFT, but they only trigger actions on the creation of new Evernotes - if I knew something was going to be a "task" when I caputered it in Evernote, I'd just capture it in my to do app instead. IIUC, what TaskClone does would be terrific, but unfortunately it requires Gmail. I did come across all the apps listed in that link you shared, and as I said above, I'm picky. Either they cost too much, or didn't have a web app, or didn't have categorization options I need, or they force me to work in a way that I've tried before and know won't agree with my brain. So, I've basically given up on finding precisely what I want, and settled for something "close enough". My current system is this: - Capture everything to Evernote. - Have a shortcut to a "start page" note in Evernote which links me to the other programs I'm using. - Do "eagle eye" whole-life planning in Workflowy - Do more project-oriented brainstorming, planning and journaling in Evernote - Track stats in Zoho Sheets - Use Toodledo for tasks. I can forward emails directly to Toodledo, or forward Evernotes when I decide to make them into tasks. It lets me use start dates, due dates, and various other ways of sorting priorities. I'm a little overwhelmed, but I think it's going to work. - Archive the end results in Evernote *Google's privacy policies entitle them to mine and aggregate data accumulated from users of their free services. Since I'm a webmaster and Google uses at least some of that info to decide how to rank websites, using any of their free services just wouldn't be a smart choice for me.
  11. Bluesgeek, that's cool - I thought it was just an app, but they have an online service too (I'd prefer something that's web-based as well as iPad). Have you tried the online service at all? Just wondering if it's as good as the app. Also a little confused about pricing - to sync the online with the apps is $15/year, but the apps are one-time payments of $12.99 for iOS? Is that right?
  12. Evernote-Fan, I actually don't use the reminders at all, because my tasks are not deadline oriented so I don't know how much that will help me. chronistin, I already read that thread - that's where I picked up IQTell, which has turned out to be a great way to keep up with all my email, but it's just too GTD for me. My system is more aligned with agile development. It's just what works for me. That said, I'll take another look at RTM and see if I can wrap my brain around it. I don't know why I'm so difficult to please, LOL. I do realize that maybe it's my whole workflow that needs tweaking. I think so many of the tools are so GTD and zero-inbox oriented, and both of those approaches are just too static for me. I've been doing some reading about various systems and implementations of systems to find something that fits me. Everytime I think I've found it, the whole thing breaks down inside two weeks. If it's a deadline oriented system (which RTM seems to be, but maybe I missed something), I'll have a crisis that delays everything and suddenly I have 16 screaming red "OVERDUES" stressing me out. If it's not deadline oriented, I'll miss something that's time sensitive. But the most important thing is that it's all always changing and no to do system seems to accommodate that. They seem to treat it as failure rather than having to roll with the punches. I'm going to try to sneak in some more reading about how people have implemented Agile today and see if I can figure that out in my head.
  13. As I said, Zendone is too focused on inbox zero, which does not work for me. For me, email is communication more often than it's documentation, so filing it away out of sight isn't always the right goal. I tried Zendone and immediately got stuck. I sort of love how IQTell works with Evernote, except that there are so many options that I get lost. I'd love to have something that just lets me see my Evernotes so I can pull them into task lists as I want. I'd even settle for emailing them from Evernote to another app, except every app I've found that allows this will strip out the HTML, thus rendering the actual "note" portion of the task useless in many cases. I've also tried RTM, but it only works on notes where you've set a reminder, and it's too focused on deadlines for my taste. Most of my tasks just need to be done ASAP, and I can't figure out how to categorize them in a way that works. I'm definitely starting to understand why people try to make EN do everything - it's the very best tool for capture and archival, and nothing really integrates seamlessly with it for the middle portions of planning and doing.
  14. I've reached the conclusion that Evernote is a dream for collecting, note-taking and archival (of some things), but I don't want to use it for task management - I've been doing so, just to avoid re-entering data in another app, but it's not a fit for me. I guess I actually like to use it the way its creators intended - as an "external brain" that collects data and eventually stores it long term. But I want to work with/through that data outside of Evernote. What I'm looking for is a system that lets me import things from Evernote and then use them as I see fit. Zendone is too focused on "inbox zero", which isn't quite how I work. Because I'm incredibly picky about my to do management (I want reminders and due dates on some things, not on others, I need notes, I need web and iPad support, etc.), I'm not asking you guys so much to find me a tool as to let me know if I'm missing an easier method of accomplishing what I want. I've looked at task management apps that accept emails since EN can send that way, but very few keep the body of the email, and those that do strip the HTML which is a problem if the body contained research links necessary for the task (then I have to go hunt them down in EN anyway). I've looked at Zapier and IFFFT, but they don't seem to have any options that will work. If I have to cut and past from EN into something else, then I guess I will. It just seems like there really ought to be tools out there to make this happen more automatically. There are so many apps that allow you to send to EN, but very few that fetch from it - or even do a good job of handling emails sent from EN.
  15. bwalston, I logged out of Evernote itself and back in, and that seemed to do the trick for me.
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