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Posts posted by CaptainTime

  1. My 



    Just found and viewed this very good video intro/tutorial to OneNote:

    OneNote Tutorial by PCClassesOnline.com (YouTube)


    I highly recommend it.  I found it to be the quickest way to get a basic understanding of OneNote, including its structure of Notebooks > Sections > Pages


    Two Key Differences between Evernote and OneNote:

    1. Web Clipping
      1. EN is much better, providing many options, clips text of full page, article, simplfied article, and selection
      2. ON clips ONLY an image of the full page -- no options to clip web page text
    2. Tags
      1. EN is much better, allowing you to easily create, select, and SEARCH on tags.
      2. ON has a preset selection of tags, but Tags are NOT searchable!!!


    EDIT:  For comparison, here is the Evernote Tutorial by PCClassesOnline


    Just thought I would throw in my 2 cents worth. I have been an Evernote premium subscriber for several years, using the Windows and Android applications and with a current database of around 3,500 notes. Recently, I decided to try out Onenote due to ongoing concerns and frustrations. Most of these have been expressed eloquently by others but in particular, the seeming inability of Evernote to handle high DPI displays (renders text incredibly small on both the screen and web clippings), lack of improvement in editing capabilities (I gave up trying to edit notes in Android because it would just ruin formatting created in the Windows version) and apparent problems that other users with larger databases than mine are having with scale, made me reconsider whether it was wise to continue to rely as heavily on Evernote as I do. As others have pointed out, if there was a roadmap which provided a sense of when such fundamental issues (to me) would be addressed, then there would be a much higher likelihood of remaining patient, because there is a lot to like about the product. However, in the absence of such information I decided to explore alternatives and have been testing out Onenote 2013 for the past few weeks.


    These are my general observations so far:


    1. I was able to transfer across my database of notes from Evernote to Onenote fairly seamlessly using a product called Evernote2Onenote. As pointed out in the PCClassesOnline.com video, Onenote uses a Notebook>Section>Page structure and Tags are descriptors only. And, as JMichael points out, you can't sort on Tags in Onenote the way you can in Evernote, which would appear to be a fairly big disadvantage. However, the way Evernote2Onenote converted my notes in Onenote was to create a separate Section for each Tag. So, notes tagged with (say) 'Family' in Evernote came across into Onenote in a Section called 'Family'. Instead of clicking on the Tag 'Family' in Evernote, I just click on the Section 'Family' in Onenote and get exactly the same notes appearing as I would in Evernote viewing the Tag 'Family'. So, in practice, the additional layer of structure in Onenote (ie 'Section) appears to allow you to have most of the sort capabilities of Tags in Evernote. However, while this works quite well for individual Tag items, multiple Tags are more problematical as it would appear you have to copy the note to each specific Section if you want it to appear in a sort of that Section.


    2. As JMichael notes, Evernote is definitely superior at Web Clipping. There is a web clipper available for Chrome and it is also possible to forward emails from GMail to Onenote using 'me@onenote.com. However, both of these functions bring the clipping across as an image, which is not always ideal. However, there is another product called 'bringtoonenote' which does allow you to bring across web clippings as editable text and appears to work reasonably well, based on my experience. So, while not as good or as flexible as the Evernote offerings, there are workable solutions in Onenote if you do a lot of web clipping.


    3. Perhaps unsurprisingly, where I find Onenote to be far superior to Evernote is in editing notes. I tend to edit my notes a lot and make use of templates and ultimately gave up trying to edit notes in Android which were created in the Windows client because the formatting would be destroyed. I find it a joy to be able to create a note in Onenote in the Windows client, edit this note in Android and then find that the edits done in Android are perfectly captured when I access the note again from the Windows client. I simply couldn't do this in Evernote and it has made a big difference to how I work.


    I am intending to continue experimenting with Onenote for the next several weeks. It is not a perfect program and i find it a little unwieldy to navigate around. However, it feels like a solid application (to me, more solid than Evernote is at the moment) and if you like to edit your notes across platforms then it has some definite advantages. 



    Just to add my experience. Since the removal of the ability to share notebooks (later added back in) my trust in Evernote was broken. So I started to try Onenote to create my coaching manuals in.


    I agree overall with the assessment here of the differences.


    OneNote is much better at formatting notes and handling pictures and tables. The web clipping is not as good. I will definitely look into the bring to one note extension you suggested.


    So far, I haven't found a nice vibrant forum for OneNote yet, but overall I am leaning towards moving entirely to OneNote.

    • Like 3


    One drawback I see to using Evernote as a Wiki is the inability to order the notes in a notebook. Even if you carefully title the notes so you can then sort them by title, the sort is lost when you share the notebook publicly. Also Evernote recently dropped the ability to share notebooks and then backpedaled when people complained. I am not sure if it will stay in the long run so I would be cautious of using it as a Wiki.


    If this is a wiki for the OP's own consumption,  then unordered pages wouldn't be an issue - just search for the content you need.  If it is meant for others to read,  then the best suggestion is probably to use a 'home page' in the notebook,  with note-links to sub-pages (and back again) and sub-sub pages...  You still have all the power of search,  but you're helping other users by limiting their options as they make more link choices...


    This only works if they keep the shared notebook feature. They pulled it and then put it back when people complained, so I am not sure if they will keep this functionality. I would go with a wiki system in this case.

  3. There are lots of note taking alternatives in either Windows and Mac environments but there are very few alternatives that are truly cross platform with versions for Windows/Android/Mac/iOS. 


    I am a Windows user, but I like the idea that if I ever changed to a Mac I could still access my Evernote auxiliary brain. I have looked at some truly nice note taking programs for Windows, but many don't support Android as well and very few support as many operating systems as Evernote.


    OneNote is unfortunately almost the only contender for cross-platform that I know about.

    • Like 1

  4. One drawback I see to using Evernote as a Wiki is the inability to order the notes in a notebook. Even if you carefully title the notes so you can then sort them by title, the sort is lost when you share the notebook publicly. Also Evernote recently dropped the ability to share notebooks and then backpedaled when people complained. I am not sure if it will stay in the long run so I would be cautious of using it as a Wiki.

  5. Very glad that they listened and rolled this feature back, but I am concerned it and other features I use everyday could disappear in future. The shared note features is one of my primary reasons for using Evernote and I had hoped to expand this to notebooks of my training content.


    But now I am hesitant to write the content in Evenote if I won't be able to share the notebook I am creating it in.

    • Like 1

  6. I use the public note link a lot but not the notebook one as of yet. I had high hopes of the possibility of using Evernote to publish many of my courses online - was just waiting for the ability to control the order of notes when sharing. But now that they have pulled the shared notebook feature, there goes that dream.


    Unfortunate as there were many people who put a lot of work curating and creating content into Evernote Notebooks and sharing them with us and now all their work is down the drain.

    • Like 1

  7. I teach time management, and I wouldn't recommend using Evernote as your calendar. 


    While I love Evernote and use it like an auxiliary brain, it just isn't built to be a calendar and show appointments. Yes, you could probably do convoluted work arounds, but my recommendation is to invest that time in a good quality calendar program/app combo instead.

    • Like 3

  8. This is actually really easy. I'm using a mac but there really is a similar workflow for windows I believe. What I do is drag a note (the one you want to use as the template) out of EN and put it on the desktop. It creates a file called NoteExport.enex. You can change the filename to whatever you want (like meetingtemplate.enex) but make sure you keep the extension the same. You have to store this file outside of Evernote (like a folder on your desktop or dropbox). The reason you can't store in EN is in the application of the template.

    When you want to apply the template into a notebook simply drag that .enex file off your desktop into the desired notebook. Then change the note title and off you go. The other alternative to this is create a template note in the notebook where you will use it (or create a notebook of templates) and copy/paste into a new note.

    Hope this helps. I'm sure there is a more elegant way Evernote could code this into the application however I would assume they haven't done this yet as it would be fairly complex to do across all platforms.


    I like this idea. Sadly it didn't work in Windows 8.1 when I tried it. Must be a Mac only process.

  9. While I have converted from thinking I needed notebooks to a tag believer, I can still see some reasons for having a lot of notebooks.


    As GrumpyMonkey said, you can share notebooks but not tags. If I want to create training manuals and ebooks using Evernote and share them, I could eventually go over limit. Another use is creating notebooks and sharing with clients. While I may have only 15-20 active clients at a time, I have had hundreds of clients over a 3-5 year period. So I wouldn't be able to create a notebook for each client project and share with them. So I am stuck with using Word and other solutions in that case even though Evernote would be much better.


    Evernote is SOOOO close to being an amazing publishing tool. With just a couple of minor tweaks, I would start publishing my ebooks with it. All I need is the ability to order the notes within a notebook, better table formatting and the ability to do headers and I would be all set.


    Hopefully it will come. They have added some of the features I was hoping for like highlighting so I am feeling positive.

  10. I am a premium user of Evernote and I use it on my Windows desktop computer and laptop and on my Android tablet and smart phone.


    Assuming all devices were connected to the Internet yesterday, would ALL my notes available on all devices? So if I take my smart phone to the woods, do I see all my note content? Or do I have to choose which notebooks are also available offline?




  11. I recently had an interesting experience when my Internet went down and I was still able to complete a presentation by using articles I had previously clipped to Evernote using the Web Clipper. Discussion here:



    It worked great, but I am wondering will ALL my notes be available offline or do I have to designate which notebooks I want available offline?


    It seems that I can see everything but is that just luck so far? I want to make sure that I will have the access I want when offline.


    I am a premium member.

    • Like 2



    But simple software like Evernote is just not that complicated, nor that specific, to warrent a consultant.  With an article on Evernote Business Best Practices, some good tutorial videos, and help from this forum, most any smart, dedicated business person can figure out how to use EB in their company in less time than it would take to search for, qualify, get references, interview, and work with a Consultant.


    Like in any profession, there are good and bad consultants. Same for doctors, lawyers, home builders, etc.


    Even if something seems easy to use to you, it may not be for others. And you know a lot more now than when you first started on Evernote. A consultant can help a company implement Evernote more effectively and also help overcome people's resistance with training and working with them to show them how it benefits them.


    Yes, this all takes time, but people who are busy running their companies often turn to consultants for advice, help and training. I make my living as a consultant and trainer and I train on many software programs and my clients are very grateful for the help.

    • Like 1

  13. Sure GrumpyMonkey,


    Here is a synopsis of my experience that I wrote about in the article.


    After an "upgrade" :) from my cable company to move all my business phones over to them, the Internet stopped working that night and the next day. I called for a technician, but was forced to work without the Internet.


    I am a speaker and had some presentations to prepare and I use the Internet a lot to do research for ideas for my presentations.Then I remembered that I had been using the Evernote Web Clipper to capture articles from the web and from my Feedly Newsreader. So I went looking within Evernote for content instead of the web.


    The Good: I was pleased to find there were indeed a number of articles on the topic that I was working on, so I opened them up and started using them for inspiration.


    The Bad: I read news using Feedly and often click on a link within Feedly to save the articles to Evernote. Unfortunately this just saves a note with the link to the article, not the whole article. In recent months, I had those articles going into my Evenote Inbox Notebook and then I would open the actual articles and resave them, but in the early days of using Evernote and Feedly I hadn't thought of this. Not Evernote's fault of course - just my useage of it.


    What I Learned: I learned that I need to be even more focused on clipping everything useful I find on the web into Evernote and to ensure I am saving the whole article, not just a link to it. Doing this creates my own personal knowledge library that can still work for me even when I am offline.

    • Like 2

  14. This customer is not having a great user experience so far. If it weren't $45/y, I would probably just chalk it up to another company not ready for prime time, but 45/y is a very questionable cost considering the alternatives out there, and what they offer.

    You say "considering the alternatives and what they offer". What similar service have you found that has a better offer than Evernote?

  15. I think you are right that "note taking app" doesn't do Evernote justice. I call it many things, including:

    • My personal knowledge database
    • My auxiliary brain

    I know when I first looked at it, I really missed the total power of it until I totally switched to using it. Even then it took me nearly 6 months to grasp the power and I am still finding new ways to use it.

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