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Posts posted by kilavos

  1. 3 hours ago, gustavgi said:

    Those two options are still there. They just added a fourth one (detailed vertical) displayed above, which was only accessible through a "hidden" keyboard shortcut in earlier versions.

    Thanks for the stimulating tip - it is WIN+F5 - obviously still a hidden keyboard shortcut and untouched in the menues.

  2. 12 hours ago, gustavgi said:

    My opinion is that if you set it up right, the white space also makes the colors, which you can add individually to to each notebook and tag, stand out both in the left panel and in the note list which makes it easier to identify.

    I agree totally.

    BTW In your screenshot I realized the note list above  the selected note. In V5 you have the choice between this display as a short list and a more detailed display in the middle between left (shortcuts) and right (note) window. Can be switched  with Ctrl+F5 and Ctrl+F6. This seems to be gone in V6 ?

    I myself prefer the 2. option = note list in the middle. 2 reasons:

        1. If exist pictures are displayed, easy to identify special notes. No display in the short list
        2. I have 3 vertical windows: left window approx 15% of width =shortcuts etc - middle window 20-25%=note list - right window 60%=note. This means an optimizing of reading the note (news paper, text in columns to keep the movement of eyes as low as possible)
    (Sometimes one has the problem that it needs scrolling to the right when there is no wrapping as in e.g. outlook. Don't have a solution. Same problem when open a note in a separate window)


  3. 13 hours ago, csihilling said:

    shortcuts in the tool bar.

    ... versus shortcuts in the side bar...

    I prefer Shortcuts in the side bar  because having a list of several items reading is more comfortable when they are in vertical display

    Besides that the shortcuts in the  tool bar seem to have a bug - in V5 and V6 as well: I have approx. 50-60 shortcuts, the first 6 or 7 are displayed in the tool bar, the dropdown button only shows the last 30 shortcuts - those in the middle are not displayed nor in other access.


  4. On 23.3.2016 at 7:38 PM, gustavgi said:

    - Search for tags/notebooks doesn't search within words

    I agree and think this is annoying and destroys my tag philosphy. I use tags only with a category prefix e.g. pers_Fischer, comp_Fischer, project_Fischer. Searching in V5 one gets a list with  proposals, tags and recently used searches even when your input is Fischer only = in the middle of the tag. A very comfortable selection of items one can choose from.
    In V6 this way of selected list is gone. Input "Fischer" results in nothing. You have to start with the first character and have to remember this. This matches the syntax: tag:*Fischer  does not work.
    Hope this will me modified.

  5. 14 hours ago, csihilling said:

    But, again, that's my use case and others are very comfortable with the prefixes.

    The reason for my "black thoughts..." was presenting some ideas, experiences etc. which might improve the practical use of Evernote with the given tasks and options (which are not so obvious as it seems to be). The idea for this and the feedback likewise was not defending one's own position/use, but frank discussion with arguments PRO & CON, checking benefits, handicaps. It's not my idea to get a unique solution at the end of discussion. 

    "But, again, that's my use case..." means "anything goes" and is postmodern philosophy, but not a real argument to discuss with. Earth a spherical oject? Earth is flat - fits for me.

    • Like 1

  6. 2 hours ago, DTLow said:

    Just typing @ gives me a dropdown of all my @ tags  (Mac/ipad Platform)
    I can also see all my @ tags in the sidebar
    I can also 
    search for tag:@*

    I checked this again with W10 - none of the 3 options you mentioned did work. Obviously depends on the platform.

    Nevertheless I do not see any benefit in prefixing with "@" etc. as explained. I do not want to see all WHERE-classes (@...), which means level 1, but all cities or all countries or all places... If looking for a certain project I must not get all WHAT-classes, but "proj_.." only.

  7. 1 hour ago, csihilling said:

    The thing I have never understood is the desire to prefix tags with things like "city".  For me if I know it is a city why not just start typing the city name until it is alone in the drop down as opposed to typing city and then the city name.  Seems like extra work particularly if you prefer to use the keyboard as much as you can.  It does help with a global city search though.  It would take longer to expand a City parent tag and Shift-left click and do an any search.

    In many databased progs you will find combi-fields with given entries to make choice or input easier, to avoid mistakes. Same here. It's not much work in my mind writing "cit_" and make a decision from the list entries.

    With the prefix "cit_" I can see at one glance how many and which cities are in my tag collection.

    A third point: in some tag trees there are names of e.g. media - nearly 50 -  and I'am not able to remember the spelling, long form? short form ...therefore I use "media_"as prefix.


  8. 1 hour ago, DTLow said:
    1 hour ago, DTLow said:

    Why even include city-? For example I would use the tag @London 

    Do you also use country-, village-......

    Another of your examples is for Evernote tags.  My tag would be "!Evernote"; your tag is "it_en"

    Why prefix the tag with city-? For example I would use the tag @London 

    Another of your examples is for Evernote tags.  My tag would be "!Evernote"; your tag is "it_en"


    (1) That's what I tried to explain earlier: Search input "@" or "!" or "." in my platform - Windows 10 - does not return any result if I have tags with these prefixes. Is this different in your platform?

    (2) A result=list will be listed only after input of 2 = two syllables e.g using your tag "@London" you input "!L" - and get a list with all tags of the category @WHERE which name starts with "L". Cities, countries, places and so on with beginning "L". 
    My solution: with city as category and "city" or "cit" as prefix I achieve a pre-selection - I know I'm searching or tagging a city, not a country or place etc.
    (3) The sample "it_en" as a prefix of a tag(!), not a tag,  in the blog was made for  those people who like pure consequence, means prefix in combination of all categories.
    In reality my structure looks like
              and so on
    categories with leading ".", "en_..." are tags. Input the prefix "en_" gives me a list of all tags with reference to Evernote. Searching and tagging. "en_" is easy to keep in mind. Same with "cit_" or "country_" or "proj_" ...
    If you like you might drop the word meth_ in the categories and make, .GDT, .mindmapping, .Evernote and so on. It's just history.

  9. @DTLow - thanks for your feedback
    Tag prefixes can be problem in other platforms where the names are truncated in tag list display ...
    problems in other platforms - might be, in this case one has to consider this
    I keep my tag prefixes short
    So do I - therefore I use shortforms like "en" for Evernote, important also  in respect of the length of the display
    I use !What ?Who @Where  , and I prefix all my tags with the special character prefix.
    Thus, when I start typing the tagname, ? only shows my who tags.
    (1) I started with different prefixes too, but I dropped them - there is no benefit for me because WHAT etc are categories and no tags, therefore no search.
    (2) to prefix all tags - I agree this would be consequent, but it is without any benefit. Start with "@" - nothing happens. You have to input at least a second figure to get a list, but in this case you already have to make a decision for "@e" or "@a" or "@t" and so on. If you look for cities it's not important if cities are in category !WHAT or @WHERE - you know that the tag starts with "city". A prefix "@" (@city_...") - any benefit?
    Not sure what this is (task bar icon)
    In my platform Windows 8/10 it  means the feature "symbols on taks bar" in the right of the task bar (speaker, clock), there you can activate a symbol for Evernote.
    You get the same result with Win+Shift+F
    I always found this an oxymoron. Its still tagging a note, even if you put the tag in the title, or in the note text. Using the tag list is more precise.
    I agree. But not only more precise. What happens if one decides to change the name of a tag?
    (1) tag itself - just change it, one step only
    (2) "tag" in title, and this in 5 or 50 or 100 etc. notes. One has to change this in every note - no comment...
    BTW - oxymoron, very sophisticated expression, I haven't heard it for years.

  10. 6 minutes ago, csihilling said:

    Create a parent tag called People.  Nest all the people tags (=Adams, =Jones, =Smith, etc) under that tag.  People isn't used to tag notes, it is just an enabler to organizing tags.  Other such tag groupings can be created.  Easier to navigate tags in the left panel when there is a nested structure.  

    Using a prefix in the synopsis indicates me that it is a category and not a tag, Anyway, user bias...is not so important

    Using a combination of category and feature e.g. "pers_Adams"
    (1)gives me the information what the belonged category is. And vice versa - tells Evernote which category i'm looking for
    (2) thus I mostly use the task bar icon for searching matters, where I get a selection, a sorted list after input of "pers_". This means: the job of searching is done by Evernote.
    I think this is much easier and much faster than scolling in the left panel with 350 tags.
    (3) normally there is no need for me to "navigate tags" in left panel when having in mind a small number of categories
    (4) not to forget: 80-90% of my work in evernote I handle with the shortcuts, about 50-60 arranged in topical groups, always in view + access in the left panel

    Anyway, concerning the synopsis (categories and tags) we seem to use similar approach.

  11. There are some discussions during the last years e.g.
    with a lot of convincing arguments, some good sample szenarios and statements -
    but also some misunderstanding and conventionalism to different szenarios - anyway, that's how I understand Evernote and its features. 
    What do I mean?
    Basic considerations: in our private/office surroundings we are used to store a piece of paper in a tray, many papers in a folder, folders in racks etc. Physically (!) organized according to the categorie (shipping note, letter...), date (year...) etc.  Similar to groceries in the kitchen. These objects are real and in relatively small quantity. And we have a certain place in mind (folder, rack) where to store - and to find (!). But when the quantity increases to thousands (like in a stock) and furthermore gets virtual like in a database like Evernote. Organization is done not by physics, but by information management. Not a certain place is relevant for organization, but other items. As a result the objects (goods in stock, files in computer, data in database) are stored chaotically (files - even cut in pieces, the FAT knows ...). How to organize this chaos? Well, each object gets one or more flags with description(s) of the essential features (producer, type of device, identifier, ...).
    What does this mean for Evernote? (The following items are valid - in my view - for those who use Evernote as a big database with occasional access  as for those with daily intensive use in conjunction with shortcuts/favorites...)
    notebooks: there is no need for more than one=1 notebook (or only a few). As they do (should!) not have any relevance to organizational methods. Exception: (1) synced notebooks and local notebooks=no cloud=no syncing (2) notebook sharing in business version,  (3) archive (not necessarily), (4) temperary purpose (as shown below).
    tags: they are the above mentioned flags. And - with an intelligent (!) nomenclatura - in a very effective manner. Name and structure of tags has to consider their handling:
    (1) tagging=assign one ore more tags (2) search via task symbol or left column (Windows) or saved search (3) shortcut/favorite.
    that means: criteria are (a) as few tags as possible (b) self-explanatory names (c) easy tagging via task bar icon (d) easy search via task bar icon
    task hierarchy: this is a logical (!) synopsis where the user can build a structure of tags. It only is of logical interest with user-relevant topics. And this must be understood - for the behaviour of Evernote this structure is completely non-relevant. There is no effect if a tag is located in the 1. or 2. or...level n. 
    And that means: there is no relationship between the logical tag structure/hierarchy and the mode of operation of the tags. Expressions like "nested tags", "child-tags", "parent-tags"  put the focus to an apperent properties which do not exist. (one implication following: the names of tags must be unique, even if they are located in different levels). You may swirl the above shown structure e.g. put all categories and tags in level 1: the logical structure is gone, but the tags work in the same way as before.
    Example (extract) in consideration with my own tag synopsis: transferring  this blog via task bar icon to my Evernote I tag as follows:
     .WHAT                                                      = category 1. level
         .IT                                                          = category 2. level
               .IT_Evernote                                   = category 3. level
                   IT_en_forum                              =   tag 4. level
                   IT_en_tag                                    = tag 4. level
              pers_TMichael                              = tag 3. level
    Given tasks are bold faced. Three tags on 3. and 4. level - number of level doesn't make any difference
    tags with a prefix (. oder @ or # ) are not used as tags - they are catagories, classes in order to organize in a logical/topical manner. tags are only those without any prefix. And these "real" tags are always in the highest level of the appropiate tree. Never the 1st oder 2nd in my synopsis.
    The naming of the tags follows the class. "pers_TMichael" indicates, that the tag belongs to the class "person" (shortform "pers") and the name of the person is "TMaichael", separated by a "_" (do not use space, because of more difficult use in searches). This has advantages for tagging and searching procedure: input of "pers_" lists all task with this leading expression. Even for a list of all notes which have the "pers"-prefix: make a search like "tag:per_*" and you will get all notes with tagged as persons. (same with "tag:IT_en_*" shows all notes  with Evernote-tags). Advantage: the Evernote user only has to remember resp. keep in mind a small quantity of categories like "IT_en" or "pers", the rest will be listed by Evernote. Not hundreds or thousands of tags to remember.
    The part ".projects" (every project contains a bunch of notes) will show two items: name of tag might contain catagory and more than one identifier to differ and inform as well. When the project ist finished, the tags gets the prefix "x" and is moved to the project_finished section. The according notes themselves are not  involved which is logical: this does belong organization and not the contant of the notes.  Thus one has access to all active projects with "proj_" and to finished projects with "xproj_". And how to manage a project with a bunch of notes? This is another question...remember the barkeeper in "Irma la Douce"?
    With this tag naming I don't see any need for tagging the whole bunch of tags from the 1st up to the highest level proposed by JMichaelITX. There is no advantage but much more work. (even in case of listing all WHAT-notes one can do this with a temporary tag; but I don't think this is a realistic or often used szenario).
    Thus said the pseudo NB tags  which are proposed by JMichaelITX do not make any sense in my opinion. The names in the first level in JMichaelITX's synopsis start with NB. What happens if you drop this NB and make it Business, Personal, IT etc. - nothing. Simulate the existance of notebooks which do not exist is  self-deception. It is more confusing than illustrative, the "NB" is an empty statement. I think it is better to change way of thinking and stop using notebooks for organization, even as pseudo or wannabe.
    Last but not least: JMichaelITX mentioned the use or reminders with these pseudo NB-tags. But - what about using a search like "remindertime:*" or "remindertime:day -remindertime:day+2" or  "remindertime:year -remindertime:year+1"   and so on ? And if you use check boxes too: "-remindertime:day+2  remindertime:day-7  todo:false" will list tasks with reminders from last week till tomorrow. Transfer these and other saved searches to shortcuts and position them on top of the shortcut list. Done.
    I agree,  this approach (tag naming etc.) is not new, often proposed and discussed in similar modes in this forum. Nevertheless my impression is that many users don't see the difference between tags themselves (function, importance, usage) and the nature, properties of the tag synopsis. As well as being proud to use no or only a few tags. Or flag  their notes with keywords  in the title. And so on..
    Waiting for constructive criticism, counter-arguments, improvements, questions...
    • Like 4

  12. 19 hours ago, gazumped said:

    As you indicate,  the most important thing about any schema for any purpose is that the user has to be comfortable with it,  and able to employ it (reasonably) consistently.  I'm very comfortable with the Windows search process,  and over a longish period I've evolved a system that relies on 'batch' scanning and OCR;  which is to say that I'm in the habit of scanning the majority of my attachments to a folder on my hard drive as a once per day operation.  They'll get batch OCR'd there,  and I can retitle them suitably.  Then the files get moved to an Import Folder and sucked into notes - the file names translating as note titles.  I don't want to have to go over those notes later and add tags.

    Well, this is just the explanation I was looking for. And the answer to my questions. It seems to me that your environment is very special, might be even unique. Without having this background information it is not possible to understand your solution. Sure, works for you.

    However - without any knowlegde of this special background and reasons some Evernote user might misunderstand (often without scrutinising) and transfer your way to their individual evernote...

    No hard feelings :)

    • Like 1

  13. 7 hours ago, gazumped said:

    What can I say?  My system works for me,  YMMV....  ;)

    I've got an impression that this is a thought-terminating cliché - an ultimate argument in a debate, used to stop a discussion...o.k. I got it.  :blush:

    Who is interested in a discussion with serious arguments and samples - JMichaelTX in particular  - might have a look at

      See page 2 - item "Analyst, actually I find it FASTER to enter tags than the analogous keyword in the Title.  Here's why:...

  14. On 10.2.2016 at 1:25 PM, gazumped said:

    My preferred system is to use structured note titles so that an 'intitle:<searchterm(s)>' search will give me a useful output.  My note titlles always include:

    • date (yyyymmdd) - of the item in question (the created and updated dates of my note may be very different)
    • type - of the item;  letter / invoice / extract / clipping
    • source - NYT / BBC / whomever
    • subject - what's this about? Psychology / Medicine / etc
    • keywords - any other search terms by which I might want this item to be triggered.

    I now use very few tags and most of my 20K+ notes are in one notebook.  New notebooks are reserved for various works-in-progress and shared notes/ notebooks.

    Hi - I'm a bit confused:

    1. how do you remember all those types, subjects etc.? Using tags you have them stored, get a list etc. - parts of title can not be organized or listed...
    2. how to avoid mistakes in writing?
    3. Why not tagging with e.g. source_BBC, source_NYT etc
        I clip dozens of internet-articles (mainly as pdf) every week and tag them very easily with 1...3 tags - title comes automatically + no need to change as you described,

  15. @ gazumped

    thanks for your profound answer.


    • As I tried to explain: I assign one or more tags to any note the same day they are created in EN -  I use this search "-tag*" as a favorite - that means: these notes has been tagged in the past
    • tags and notes were not new (different dates) , one notebook, approx. 8-10 different tags (still exist)  - I could't discover any archetype
    • no import from ENEX, no shared notebook nor note, no rescue from trash etc

    I will observe this + report if it will happen again.

    • Like 1

  16. Hello,


    some days ago starting EN I found more than 30 notes (of more than 3.000 totally) without any tags. Therefore I had to tag again...



    Windows 8.1 - Evernote

    I use a search  "-tag:*" to find untagged notes

    less than 10 notebooks, some hundreds of different tags

    all notes have to be tagged (my approach)


    Any idea about the reason?





  17. Using tags in Evernote is a never ending subject. One has to reflect and decide  on

    (1) structure of tags
    (2) naming of tags
    (3) daily handling with favorites

    I've been experimenting over the last  2 years with some thousands of notes, more than 200 tags, but less than 10 notebooks (I'm not a friend of many notebook for some reasons). I found many suggestions and discussions  in this forum. My current approach is as follows:

    (1) structure of tags:

    I use a combination of categories and tags. Example:


              evernote forum
              evernote GDT
              evernote literature
              evernote syntax
              evernote tipps
              project 2015 companyABC subjectXYZ

              ind automotive
              ind electrical
              ind enginieering
              comp Microsoft
              comp Brother
              comp XYZ
              media Economist
              media National Geographic
              media Vogue
              media Time
              pers Amiot
              pers Tulusan
              country Austria
              country France
              country Great Britain
              country USA
              city London
              city Paris
              city New York

    Words with leading . (or ! or @ or..) are categories only, which are not used as tags but to achieve a certain structure.

    (2) naming of tags

    Every tag begins with a leading word (or acronym) to characterise the catagory followed by a designator.
    The number of steps of this structure is of no importance: tags can be placed in the 2nd, 3rd, 4th etc. level.

    What is the benefit? When tagging a new note the input of e.g. "evern" shows a list of all tags which start with "evern", sorted alphanumerically . Same happens when searching... That means a very "short" access to the tags. No need to keep all tags in mind but only the categories.
    (New categories and/or tags should be pigeon-holed into the tag structure daily (preferred) or weekly.)

    (3) daily handling with favorites 

    90% or more of daily work with Evernote I use favorites. Example of a favorite list:

    ***INBOX***          =notebook
    without tags         =saved search:  -tag:*
    periodic               =tag  (3 notes with daily, weekly, monthly tasks)
    tasks -7 to + 1      =saved search: -remindertime:day+2  remindertime:day-7  todo:false
    tasks act week     =tag...
    date today + 1     =saved search: remindertime:day -remindertime:day+2
    date act week
    project 2015 companyABC subjectXYZ      =tag
    project 2015 companyPLU subjectDFG     =tag
    Evernote syntax     =tag

    This list can be sectioned optically by notes with e.g. "------- Projects ----- in title and added to the favorite list.

    One benefit of the favorite list is that there is no sorting order - just move a favorite to any favored position.

    The favorites with dates and tasks have not to be modified (only the checkboxes or reminder dates in the notes themselves). Other favorites like projects can be removed when the project is finished (the tag is still alive!!). Or add a tag, saved search etc. to the favorite list whenever you need daily/frequently access to the notes associated.
    Sorting of the notes generally: creating date, descending
    In this philosophy there is no need to reflect (much) about alphanumeric sorting order and special characters for sorting effects. The combination of categories and tags consists of  indexing  exclusively  with verbal exploitation, the tags have a fixed position in the classification. The tags only are connected to the notes in this model of two shells. The classification is not connected to the notes, but provides a (logical) structure for the tags. Therefore this structure can be modified and expanded without bothering the indexing and handling of the tags.


    • Like 2

  18. @gazumped


    thanks for this link - it obviously shows that this item FAVORITE bar got lost form version 4 to 5, I did not know that before. This discussion took place approx 12 months before...


    But: in version (I used with W7 + still use W8.1) the favorite item does exist - and was gone after updating to !


    What's going on here ?

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