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Showing content with the highest reputation on 12/08/2015 in all areas

  1. On both my iPhone 5s and iPad Air 1, in the News app, when I try an clip an article and select Evernote, it never saves it. The window is there with the spinning icon and I eventually have to Cancel the request. Has anybody else had this problem? I'm running latest Evernote update and latest iOS 9.1. Thanks
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  2. I tried Zendone a few years back and like Malc, found myself doing things in two places, so I stopped using it. Some add ons to Malc's most excellent post above, just food for thought. My When tags are !1-Now !2-Next !3-Soon !5-Someday and !7-Read. You can see I eliminated some tags for lack of use. Also, I preceded the tags with the ! to facilitate tag selection in the dropdown. This also forces them to the top of the tag list on the IOS devices. And sorting by tag after a tag:!* search in list view displays all TSW tags "in order", whatever the context, typically all notes for me..I added a few when tags for my own use:!LM for phone log notes where I expect a call back, !LM is in my shortcuts bar beside !1-Now!Weekly for notes I want to review on a weekly basis, I change the reminder date each week!Monthly, used the same as !Weekly. Both of these tags are used to remind more of concepts, they aren't for actual tasks.Like Malc I delete the TSW tags when the item is completed. I created a PhaseExpress hot key that lets me add _Completed date/time to the note, though I don't always use it.I'm again with Malc on email. I manage email in my mail client and if an email needs to be added to my TSW workflow, I use the @notebook #tag functionality EN supplies to tag it as I send it to EN. (Or the !date functionality if I want to make it a reminder note.) That way once it leaves my inbox it is in EN without any further touches.I keep all of my tasks in EN. I like the concept of everything in one place.To be totally transparent, I do use another task app, but only for grocery lists. It is called Wunderlist.. My wife and I can share the list so no excuses for not bringing home the milk. Wunderlist is a great app for simple list processing. Good luck on your productivity journey.
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  3. Hi JG Zendone: Every to-do list manager I check out - and I've checked out a lot - adds an extra level of complexity. Using Evernote is just so simple and syncs nicely to your device. 'Nuff said! Having said that, it is sometimes nice to supplement EN. For example, if I've got loads of urgent/semi urgent to dos - more than I usually have - I sometimes dump a load of them into Kanbanflow which helps me work through them, It's because I find that a visual representation of that number of to dos sometimes helps. When it's helpful I use it - maybe 10% of the time. Horses for courses... +++ I wrote that article nearly 3 years ago, just after finding TSW, which suddenly made me realise I could use my favourite storage solution - Evernote - to apply time management efficiently. I was immediately stoked! I still use TSW's idea of 4 x 'W tags', and 6 x similarly named When tags (actually, I use 7). I've since developed my own handling of projects and filing, which TSW only touches on. This has gone through multiple iterations over the years, but the joy of using EN is that you can keep it simple. And I try to make each iteration simpler. "The fewest clicks possible" is my guide. Maybe that's why I find TSW's reliance on Tags is overdone. TSW shows many notes tagged with 3 or 4 tags. It's thought to help see notes from different contexts: I rarely find that much tagging useful enough to justify the extra time taken. Maybe it's just that "tags lite" is quicker for me... and maybe you'll like having Notes heavily tagged. To me it's just extra clicks and extra overhead. I also like to delete my When tags from a note when the task is completed. TSW leaves the When tags on, as you can see from TSW 03, 3:35, where you can see there are 187 notes tagged 1-Now, but only 5 showing when Action Pending is highlighted. The other 182 must be in Completed, which is showing 366 Notes. So, at least at that time, he was just plonking Completed Notes into Completed Notebook with the When tag still on. Deleting the When tags after a task is finished makes viewing my tasks tagged "Today" (TSW's "1-Now"), or any of the other When tags, a one-click affair. Easy! The way TSW shows it, you'd have to hold Ctrl and click Action Pending then click the When tag. And to do this on mobile you'd (currently) have to create a saved search for each Action Pending+When Tag and select that. Ouch! Whereas I can do that on mobile easily because I just need to select one tag. Deleting a When tag is one extra click, it's true: but for me, the benefits make it really worth while. I also find the TSW coverage of handling email strange. It seems to like moving a large proportion of emails over to Evernote and I don't really understand that (TSW 07). Maybe the ones he shows have already been manually sorted to screen out spam and newsletters - and it's just the remaining ones he moves to EN? It still looks like a large number of notes created. I think it's quicker to do more sorting out of your emails when they are in Outlook. I use a 3-Inbox system to manage email, which saves me a ton of time (and stress) and I only find myself moving or sending a few emails to EN. TSW also shows the act of "merging notes" in half a dozen separate places in the vids as if that's a really useful thing. I find I never merge notes, as a. It often messes up the formatting in a way which is takes longer to correct, than it does to cut and paste in the first place, and b. You end up with important stuff low down in the note, and have to scan right down the badly-formatted note to see it. I prefer to have the important stuff right at the top, and support info below. So I don't do that! I've always been interested in managing my time efficiently and my own personal method incorporates ideas from pre- as well as post- Evernote. TSW has influenced me a lot, but other sources who use Evernote have been helpful too. I acknowledge a dozen of these in my article, including this informative forum thread! Cheers Malc
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  4. Hi Juniorgolf. Sounds like you are exactly I was 3 years ago. I now have a time management system taking GTD into account, using Evernote, and incorporating some key TSW ideas plus adding more of my own. As Gazumped suggests, 'simple' is good - and it is. In fact, unless you are lawyers like Daniel Gold or David Ward (another person who writes about GTD/EN) I'm not sure a complex system is necessary at all - K.I.S.S.! I've read/bought all the EN systems out there and most of them are more complex than I wanted. In fact, that's true of all the system's I've ever found which could be called "complete time management systems." TSW - one area you have to augment that is for project handling, which it doesn't cover - or didn't last time I checked a month or two ago. I chatted to Braintoniq, whow made the videos, a few years ago about this, and he said he just hadn't got around to a video on that. Personally, I think the only way GTD could be applied perfectly would be if you could get 1-to-1 coaching from David Allen, who could clarify exactly how the ideas in the book apply to you. Hmmmh - could be tricky (and/or expensive) I like the David Allen's philosophy behind GTD enormously but the 'high flown' theory does leave some readers stranded over exactly what method to use to apply it, practically, I know people's circumstances vary tremendously so there's no "one size fits all", but the lack of a stronger practical framework is one of the things that makes GTD inaccessible for quite a few, as a careful reading of the Amazon book reviews make clear. It certainly was this way did for me for years till I nailed time management using EN. (Like you, I have used it for digital filing for years - in fact, almost since it came out in 2008.) I have written on my blog many details about how it works for me, especially in one long article - you might want to check. My blog's called heymalc and "Time Management" is in the top menu. I'm also going to be training my method before long, and it's called Timology. i'm really looking forward to that as I have something which is really powerful for me - at long last - and I think it will help many people. Time will tell on that one - but it's been popular in testing . All the best with using EN to apply the GTD.principles. As gazumped says, it very much depends on what you need to do during the day, and if/how you use a computer.smart phone. But for a 'solopreneur', for example, or anyone else wearing multiple hats this approach can be a lifesaver. Do hit me up with any questions or comments. All the best Malc
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  5. I am facing the same problem collaborating is academic context with multiple authors. The very bad: 1. We set a list of same tag names and each of us implemented that list in each Evernote account. After sharing same notebook among us, the tags are duplicated with the different user id at the end of each tag name. What a mess! 2. I created a tag "Others" to assembly all tags which aren't mine under this hierarchy. Evernote doesn't allow even that. So the tag mess can't even be put under the carpet! Considering this scenario, so far Evernote tag system is being useless for our team for collaboration. I would really appreciate any tip of users that may have found out workflows and workarounds to handle the mentioned tag scenario. Thanks!
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