ltgrady 5 Posted January 22, 2015 Share Posted January 22, 2015 I run a development team and we've tried a few different project tracking systems. Currently we're using evernote. Actually it's just me using evernote to track our projects, assign tasks, and keep a handle on the dev schedule. We need to expand this so that our entire team is able to communicate and work within the system. Evernote works for keeping a queue of my projects, updating major enhancements, testing results, posting details, etc.. However, it doesn't provide a good way for daily communication about a project to get archived. We were considering a possible Evernote/HipChat/Zapier solution but it's still a little lacking. The plan is to...1. Create project in Evernote, type in all the details, scope, team members, arvhice the spec. 2. Create a room in HipChat for the project.3. Share this Note out to everyone, read only4. All communication about this project form this point on happens in the HipChat Room5 Create a Zapier that updates our Evernote with all hipChat messages (this works great)6. When a project is completed we archive the HipChat room and move our Note to the Completed Projects Notebook So this is a decent plan but we have a lot of small projects and it will take a lot of work for me to keep a system like this up and running. It needs to be really simple for the project team and nothing is simpler than hipchat interface and simple updating/file sharing right in there. But the set up of each and every project is where I'm having a problem. I was hoping when I created a new EN Note with a specific Tag (Project) that I could use that as a Zapier trigger to create a new HipChat room. There is no HipChat action in Zapier (or IFTTT) that allow you to create a New room, only add messages to an existing room or update a Room Topic. Also there are no triggers to close a room when I change a Note tag or change a Note tag when I Archive a room. So while my system will work it's very manual. I tried looking at Work Chat but the problem with work chat is that it's a huge all or nothing chat window. I need a stand alone communication sandbox for each project. So I would need a chat thread for each project. Work Chat is one giant thread. I can't have a huge chat thread where all projects are being communicated about at once. I can't just share out the notes because EN doesn't really fit our scheme that way either. I can share out a Notebook but not a specific Note, or even better a specific Tag. I wish when I entered a developers tag to a Note it was then shared to him. But the only way to do that is share it through Work Chat and then every time he wants to edit he has to go through his giant Work chat thread and find it to click on it and update. So the system kind of works but I'm missing a few automated connections in Zapier/IFTTT that would make this really work for me and Work Chat, while I'm sure it's useful for many people, doesn't really give me the granular support I need for in-project communication. Does anyone have any other suggestions? Tools that would allow me to attach some kind of ongoing chat tool/app to each Note/Project and arvhive it in the Note when done. Or a client that allows actions to set up a Room type area for communication from a Zapier/IFTTT trigger? Link to comment
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