Hanka 0 Posted April 3, 2014 Posted April 3, 2014 Hi all Sorry if this is a rudimentary question; I'm new to Evernote and am trying to figure out all the ways it can be leveraged... How difficult is the process of storing documents scanned with Evernote on a shared drive, or in a SharePoint folder? Are there complications? Are the documents no longer searchable? If so, how time consuming would it be to file them into folders? Can I file them into folders using the search function within Evernote, then move the folders to a SharePoint drive? To explain a bit, I want to use Evernote to scan invoices, but would like to file each invoice into a folder based on what vendor it was issued by. Then, I could just have an Accounts Payable folder within SharePoint that everyone in the office could access... Thanks for any help or information you can provide! Hank
Level 5* JMichaelTX 4,119 Posted April 3, 2014 Level 5* Posted April 3, 2014 Unfortunately, ALL Evernote data (Notes and Attachments) must be stored on your local hard drive. There might be a way to setup your machine to make the Evernote folder be part of the Dropbox, but I'm not sure it would work. In any case, the attachments are not likely to have recognizable files names outside of Evernote. If your primary need is file management to be shared with others, I'd recommend just using DropBox without any Evernote connection.
BurgersNFries 2,407 Posted April 3, 2014 Posted April 3, 2014 Hi allSorry if this is a rudimentary question; I'm new to Evernote and am trying to figure out all the ways it can be leveraged... How difficult is the process of storing documents scanned with Evernote on a shared drive, or in a SharePoint folder? Are there complications? Are the documents no longer searchable? If so, how time consuming would it be to file them into folders? Can I file them into folders using the search function within Evernote, then move the folders to a SharePoint drive?To explain a bit, I want to use Evernote to scan invoices, but would like to file each invoice into a folder based on what vendor it was issued by. Then, I could just have an Accounts Payable folder within SharePoint that everyone in the office could access...Thanks for any help or information you can provide!HankIt appears you are not familiar with Evernote. First, Evernote does not scan. It can integrate with scanners or import folders, but it does not scan.Second, EN does not support a networked drive (for good reason). https://www.evernote.com/shard/s137/sh/9a5b37ca-4c3e-473d-bf90-816c7f4ce2b6/f4da0c331e6c19a9795c300a06246899Third, Evernote limits you to 250 notebooks. (There are no "folders" in Evernote). It's best to rely upon tags & descriptive titles rather than hundreds of notebooks (which you can't do anyway).Fourth, yes, you can have a shared notebook called "Accounts Payable" that anyone you share it with can access. Fifth, there's no such thing as filing "into folders using the search function within Evernote". You can put a note into a notebook. In fact each note must reside in one & only one notebook. You use the search function to retrieve notes.Next, "If so, how time consuming would it be to file them into folders?" Each note must reside in one & only one notebook. It takes about a second. I suggest you first play with Evernote a bit to figure out what it does & does not do before trying to expand.
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