RChin 0 Posted January 14, 2013 Share Posted January 14, 2013 My first forum so I hope I get this right.I've scanned a document using ScanSnap 1500 (highly recommend this scanner!), the ScanSnap Manager is set to Scan to Evernote pdf. The scan is automatically saved using a file name format "untitled 001.pdf". 1) ScanSnap does not allow me to change the "untitled 001" name. Whereas when I set Scan Mgr to "scan to folder" the program pauses after the scan and allows me to change the name and it would be saved under the changed file name. When I look on the hard drive I see this name the I entered. Likewise, Is there a setting in Evernote pdf that will pause the scanner and allow me to change the file name before it is save in the EN cabinet.2) As noted above when I scan a document the file appears in my EN notebook as "untitled001" on the Subject Line. When I change the name in EN here, I do not see any corresponding change to the original file that was scanned. So my question is how can I find the actual pdf's that is used in EN? Is EN actually making a separate copy of each pdf? If EN were ever to crash will se be able to see the pdf's. Link to comment
Level 5* gazumped 12,130 Posted January 14, 2013 Level 5* Share Posted January 14, 2013 Hi and welcome to the Forum. I also have a ScanSnap and agree they're the best thing since sliced bread, though I also have a flatbed which is good for thicker items I'm not allowed to destroy in the process.If you have a look on the "Save" tab in SSManager, there's a tick box to Rename File After Scanning which you can change as required. Likewise there's a 'file name format' option which allows you to specify the standard part of the name. Best practice here suggests that it's a good thing to name your file as descriptively as possible. My standard layout forinstance is <date><time>doctype - source - keywords - yyyymmdd.You say when you change the name in EN, there's no change "to the original file that was scanned" - be aware that when files are added to Evernote they are copied into your .exb database. If you still have an original file on your hard drive it leads a separate existence and anything you do to the Evernote copy will not affect it or vice-versa.I'd suggest deleting the original file - you can always copy a separate file out of Evernote if you need it. Although for safety sake another best practice is to keep a regular backup copy of your database file or folder locally. (There's also a central backup on Evernote's servers.) Link to comment
RChin 0 Posted January 15, 2013 Author Share Posted January 15, 2013 Thank you! Looks like the 1500M for mac does not have that tick box. I'll check with EN. Appreciate knowing there are two files- the original and the EN file. Will the EN file name.exb match the name on the Subject line? I'd like to be able to look for my pdf files on the hard drive in the low chance my EN crashes. Link to comment
Level 5* gazumped 12,130 Posted January 15, 2013 Level 5* Share Posted January 15, 2013 Thank you! Looks like the 1500M for mac does not have that tick box. I'll check with EN. Appreciate knowing there are two files- the original and the EN file. Will the EN file name.exb match the name on the Subject line? I'd like to be able to look for my pdf files on the hard drive in the low chance my EN crashes.The file in your database will have the same name attached to it as the one on your hard drive. Link to comment
Art Trombley 1 Posted January 18, 2013 Share Posted January 18, 2013 Hi and welcome to the Forum. I also have a ScanSnap and agree they're the best thing since sliced bread, though I also have a flatbed which is good for thicker items I'm not allowed to destroy in the process.If you have a look on the "Save" tab in SSManager, there's a tick box to Rename File After Scanning which you can change as required. Likewise there's a 'file name format' option which allows you to specify the standard part of the name. Best practice here suggests that it's a good thing to name your file as descriptively as possible. My standard layout forinstance is <date><time>doctype - source - keywords - yyyymmdd.You say when you change the name in EN, there's no change "to the original file that was scanned" - be aware that when files are added to Evernote they are copied into your .exb database. If you still have an original file on your hard drive it leads a separate existence and anything you do to the Evernote copy will not affect it or vice-versa.I'd suggest deleting the original file - you can always copy a separate file out of Evernote if you need it. Although for safety sake another best practice is to keep a regular backup copy of your database file or folder locally. (There's also a central backup on Evernote's servers.)A clarification - I scanned a LOT of stuff today. Once I am happy with seeing it nice and safe inside Evernote I can delete the local copies? I scanned well over 200 items today and I want to clear out the hard drive space. Also - now when I change the names in Evernote will those changes stay with the file when I open Adobe to print/email/save? Thanks (I notice how often you take care of everyone here - thanks) Link to comment
Level 5* gazumped 12,130 Posted January 19, 2013 Level 5* Share Posted January 19, 2013 You can delete the local copies - though I like to keep a backup copy of my Evernote folder just in case anything goes horribly wrong. If you change the file name in the note, the file will still have that name if you save it to your hard drive or email to someone else.As to taking care of folks - there are a few others around here who work a lot harder! You're welcome, anyway.. Link to comment
Tedology 7 Posted January 19, 2013 Share Posted January 19, 2013 Gazumped is definitely one of the good guys on this forum! Always with a respectful, non-condescending tone. Link to comment
Level 5* gazumped 12,130 Posted January 19, 2013 Level 5* Share Posted January 19, 2013 You obviously haven't caught me on one of my cranky days yet... Link to comment
nehasg 0 Posted April 25, 2013 Share Posted April 25, 2013 Hi - I'm using the Scansnap Manager software to scan to Evernote on my mac, but would like to set up a middle step. I'd like the file to save to a folder on my computer at the same time or just before it's saved into Evernote. I had this workflow set up with my Scansnap 1500 just last month, but had to uninstall/reinstall the manager, and now can't figure out how to set it up again. I've tried using both the "Scan to Evernote" and "add application" functions in the manager, but neither one is allowing me to put in that middle step. I also don't see an auto-saved local file of the scan to evernote on my hard drive. Help, please! Thanks. Link to comment
Level 5* gazumped 12,130 Posted April 25, 2013 Level 5* Share Posted April 25, 2013 Hi - the previous chat was pretty much exclusively Windows, though there's no tag to that effect. I'm not a Mac user, but I understand that Import Folders don't exist for Apple, but that instead there are scripts that will do the job. For the same reason I don't know, but I assume that the 1500 *will* save scans to a folder if you wish. The options are under Scan Button Settings in Windows... Link to comment
benny 0 Posted January 27, 2014 Share Posted January 27, 2014 I apologize for referencing an old thread, but this is the most relevant I could find. @gazumped mentioned in ScanSnap manager when you use Scan to Evernote, it still creates a local copy of the scan (right now I have it set to go to my desktop). He recommends to go in and delete the duplicate. Is there a way to not have the duplicate created in the first place? I want to Scan to Evernote and only there and I can't see how to turn off the option in the "Save" tab to scan only there. Link to comment
Level 5* gazumped 12,130 Posted January 27, 2014 Level 5* Share Posted January 27, 2014 I apologize for referencing an old thread, but this is the most relevant I could find. @gazumped mentioned in ScanSnap manager when you use Scan to Evernote, it still creates a local copy of the scan (right now I have it set to go to my desktop). He recommends to go in and delete the duplicate. Is there a way to not have the duplicate created in the first place? I want to Scan to Evernote and only there and I can't see how to turn off the option in the "Save" tab to scan only there. Hi - just backtrack for a second; are you a Mac or a Windows user? And if the latter, why not scan to folder and copy the resulting files into an Import folder at the end of each session? You could also arrange for this to be done automatically with AHK or something similar... Link to comment
benny 0 Posted January 30, 2014 Share Posted January 30, 2014 I'm a Mac user (and not really following your recommendation [insert Mac-user joke here]). I'd expect "Scan to Evernote" to scan only there and not create the duplicate file on my desktop. Sounds like that isn't possible then? Link to comment
Level 5* gazumped 12,130 Posted January 30, 2014 Level 5* Share Posted January 30, 2014 In Windows I have scansnap manager software that allows me to specify target folders for various scanning options. I'm pretty sure that copies of scans are saved only in the folder I specify. If you have the same options and delete the folder name...? Link to comment
benny 0 Posted January 30, 2014 Share Posted January 30, 2014 That's what I'd expect to work, but the field that asks for the folder path isn't editable. It gives you "Browse..." button and forces you to pick a folder. Thanks for the help. The workflow I have now will work well enough. Link to comment
TheGooch 25 Posted July 6, 2014 Share Posted July 6, 2014 I'm a Mac user (and not really following your recommendation [insert Mac-user joke here]). I'd expect "Scan to Evernote" to scan only there and not create the duplicate file on my desktop. Sounds like that isn't possible then?Unfortunately not. I wish that this was a user selectable option as well. Link to comment
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