(Archived) Can I assign a unique identifier to each note in my shared notebook?

[JD4JC 0]

I am collaborating with my wife in preparing a resource for her to use as a university professor. She is teaching a class, "Technology in Society," and uses Evernote as a resource for her students to research, study and report on clipped relevant articles that she has stored in a shared notebook. There are currently more than 1800 articles in that notebook. She would like to find a way to keep track of which articles have been claimed by students for reporting so that she can eliminate duplicate reports. If a unique identifier can be automatically (or easily!) assigned to each note, it would be relatively simple to keep and post a database showing which articles are already "taken" by a student for reporting.

We're wondering if this is possible, and if not, whether anyone has an idea how to "register" articles that have already been chosen from the notebook so that other students will know that a particular one is not available for them to use.

Any help or suggestions would be much appreciated!

[Owyn 457]

i assume that this notebook is being shared for View only. If so, there is no way to have the viewer mark a note as claimed.

[GrumpyMonkey 4,314]

One way to do this would be for her to give the students her email address. They could email directly into the account claiming the note. For example, for a note titled "120808 article evernote new release" with an article in it about Evernote, a student could email with that title in the subject line (copy/paste) and append the word "CLAIMED" onto the end of it, or add a tag "#CLAIMED" to mark it as claimed. When the notes are arranged alphabetically by title, claimed ones will have two notes: the original and one empty one claiming it.

This seems a little cumbersome to me. Another way to do it would be to give the students access to the notebook and just ask them to tag something as "CLAIMED".

[JMichaelTX 4,104]

We're wondering if this is possible, and if not, whether anyone has an idea how to "register" articles that have already been chosen from the notebook so that other students will know that a particular one is not available for them to use.

Any help or suggestions would be much appreciated!

Evernote Sharing is limited to none, view only, and edit (all fields), so I don't see a way to allow a the students to mark a specific Note as "Claimed" without giving them full access to edit and delete the Note.

The only approach I can think of is this:

• Share the Notebook to the students in "View only" mode
  
• Setup Tag(s) in the EN Owners account to track claimed Notes
  
  • Create Tags for "Claimed" and one tag for each Student (Name, ID, etc)
    

  [*]Students should do a search in the Shared Notebook for "-tag:claimed"

  • This will show a list of ONLY the available articles (Notes)
    

  [*]When a Student wants to claim an article, he/she should email the Teacher

  • Put "Claimed -- " + Note Title in the email subject
    
  • Copy Note Link, and paste into EMail body
    

  [*]When the Teacher received the "Claimed" email:

  • Click on the Note link to open the Note
    
  • Assign Tags of "Claimed" and <StudentName>
    
  • Reply to Student accepting the "Claimed" request
    

Hope this gives you some ideas.

[JD4JC 0]

Thanks for the ideas! Unfortunately, the "Tag" suggestion would require a lot of maintenance to work, since the shared Notebook is used each semester, and the "Claimed" tags would have to be eliminated each time. If the entire tag category can be deleted, that would make it easier, but she still would have to manually enter 15 tags for each of her 71 students (1065 tags!).

The best we have come up with is to export the note titles (list view, select and copy; paste) into a shared Google Drive spreadsheet*), protect the range of the spreadsheet with the titles, and have the students "claim" their articles by posting their name and email address on the spreadsheet. She took the precaution of warning the students that they would get caught if they try to claim a note already taken (i.e., violating the "first come, first served" principle).

It would still be very convenient to have the articles automatically numbered and process them with a unique identifier, but the spreadsheet numbered rows nearly accomplishes this.

_________

*Actually, it's a little more complicated than that, since the Google spreadsheet will not allow a clipboard paste as big as her database. She pasted it into Excel and uploaded the file to the Google Drive!

[JMichaelTX 4,104]

Thanks for the ideas! Unfortunately, the "Tag" suggestion would require a lot of maintenance to work, since the shared Notebook is used each semester, and the "Claimed" tags would have to be eliminated each time. If the entire tag category can be deleted, that would make it easier, but she still would have to manually enter 15 tags for each of her 71 students (1065 tags!).

Actually it is much easier that you might think.

To clear all of the tags used for that semester, just delete the Tags in the Left Panel:

1. Delete the Tag "claimed"
   
2. If you have created all of the Students as a sub-tag of the tag named "Students"', just delete the "Students" tag.
   This will delete the <StudentName> sub-tags as well.
   

I don't understand why you need "15 tags for each of her 71 students".

The same <StudentName> tag can be applied to as many notes as that student has claimed.