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Where and how is Evernote stored on my computer?


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I have been trying to find out how Evernote is stored on my computer. My basic interest is that I am trying to go paperless (as much as possible) and I'm wondering if the file and file structure live on the computer or at Evernote. IOW, if Evernote ever goes out of business or changes their busines plan in a way I can't join, what happens to my files? I use Evernote for everything now, and don't want to suddenly have everything either disappear or become unusable (disorganized, not searchable, etc.). Since they don't seem to have a phone number and no one in support ever answers an email, I hope someone here can help me. Thanks.

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  • Evernote Staff

Aside from the web client (and to a lesser degree the mobile clients), Evernote clients are "thick". So they download, maintain, and sync a local copy of all the data; this data also lives in Evernote's Google Cloud servers. The easiest way to get it out of Evernote is to export the notebooks from the client; note that you can do this even without an internet connection, so it should still work if our servers explode.

I'm not on top of where they're stored normally (the best way is just to google it, but it varies by client, because Mac/Windows have different ideas about where such things should be stored), but the way they're stored is not really great for retrieving without the help of the client.

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>>I have been trying to find out how Evernote is stored on my computer.

I'm using a Mac; a full data copy is maintained on my computer.  5aa1e870c4d50_ScreenShot2018-03-08at17_50_00.png.da112a19bd26c6badeaddaa55bcbfbff.png
The average user does not access this data directly, but here are the details

  • The screenshots illustrate identifying the location.
  • There are separate folders for each note.  
    In comparison,  Windows stores everything embedded in one .exb file.  
  • The metadata is stored in an sqlite database.
  • Note content is stored in a .enml file (one for each note).  This format is similar to html, with 5aa26f29d4d5c_ScreenShot2018-03-09at03_24_25.png.e262b5a498c4aa569290fac39747b836.pngsome extensions.

>>what happens to my files?

For post Evernote, it's easy to export your data in html format (readable in any web browser) 
In fact, I use this in my backups; at any time I have access to my data outside of Evernote.

>>Since they don't seem to have a phone number and no one in support ever answers an email

To contact Evernote Support

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On 3/8/2018 at 4:22 PM, Ayil said:

I have been trying to find out how Evernote is stored on my computer. My basic interest is that I am trying to go paperless (as much as possible) and I'm wondering if the file and file structure live on the computer or at Evernote. IOW, if Evernote ever goes out of business or changes their busines plan in a way I can't join, what happens to my files? I use Evernote for everything now, and don't want to suddenly have everything either disappear or become unusable (disorganized, not searchable, etc.). Since they don't seem to have a phone number and no one in support ever answers an email, I hope someone here can help me. Thanks.

If on Windows you would be able to access your data locally should something happen to the servers.  One caveat, never sign out of EN from the Windows client.

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21 hours ago, CalS said:

never sign out of EN from the Windows client.

Also applies to Mac and IOS

Evernote is a cloud service, but the apps work fine in temporary offline mode; except for one small point - an internet connection is required to login to your account.

I'm interested in hearing the explanation for this.  My devices are password/touched protected, but I dislike the idea of never logging out.

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  • 2 weeks later...

Not directly responding to your question, but if (like me) you want to be sure you keep a legible-even-without-Evernote copy of all your notes, you can write scripts which back up your notebooks into .enex files, which are XML files. While it would require a bit of editing (headers etc) to view them just with a browser, if one morning Evernote ceased to exist and your software would no longer work, all the data would be there.

See this discussion thread for how to automate this (needs some editing of the script) 

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On 3/26/2018 at 7:27 AM, Martin Pergler said:

you want to be sure you keep a legible-even-without-Evernote copy of all your notes, you can write scripts which back up your notebooks into .enex files, which are XML files. While it would require a bit of editing (headers etc) to view them just with a browser, if one morning Evernote ceased to exist and your software would no longer work, all the data would be there.

For a legible-even-without-Evernote copy, I find html export format is much more useful than the .enex format.  The note can be viewed by any browser.

>>See this discussion thread for how to automate this

There is a windows scripting solution.  I use an Applescript on my Mac for daily incremental backups
There are also third-part products like Backupery.

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  • 4 weeks later...

Great question. Appreciate all the group info but I am still searching for my Evernote notes on my new pc without success. I am trying to set up a shortcut to open my Evernote data via Evernote.com. Is there a direct access to a user manual for a Win 10 (updated version)pc?

 Mac Laird

 

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On 4/21/2018 at 12:41 PM, mslaird1@cox.net said:

Great question. Appreciate all the group info but I am still searching for my Evernote notes on my new pc without success. I am trying to set up a shortcut to open my Evernote data via Evernote.com. Is there a direct access to a user manual for a Win 10 (updated version)pc?

 Mac Laird

 

If you are just using the EN through a browser your data is not stored on your PC, it is only on EN's servers.

If you use the evernote desktop app your data will be stored locally in a data base on your local drive, the default folder is C:\Users\username\Evernote.  It will also be stored on EN's servers.

Not sure what shortcut you are trying to create?

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On 2018-04-21 at 12:41 PM, mslaird1@cox.net said:

I am still searching for my Evernote notes on my new pc without success.

On Windows devices, all data is combined in an sqlite database named aaaaaaa.exb

>>I am trying to set up a shortcut to open my Evernote data

You can create shortcuts to specific notes using the Classic link feature.  This is a url  of the form evernote:///view/....

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6 hours ago, CalS said:

If you are just using the EN through a browser your data is not stored on your PC, it is only on EN's servers.

If you use the evernote desktop app your data will be stored locally in a data base on your local drive, the default folder is C:\Users\username\Evernote.  It will also be stored on EN's servers.

Not sure what shortcut you are trying to create?

 

6 hours ago, CalS said:

If you are just using the EN through a browser your data is not stored on your PC, it is only on EN's servers.

If you use the evernote desktop app your data will be stored locally in a data base on your local drive, the default folder is C:\Users\username\Evernote.  It will also be stored on EN's servers.

Not sure what shortcut you are trying to create?

Very helpful. Thank you. I am getting better at using the "new" EN. I like what I have seen so far but still pondering the benefits of adding the app. Think I could save some time if I got into an EN tutorial. 

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On 4/23/2018 at 5:10 PM, mslaird1@cox.net said:

Very helpful. Thank you. I am getting better at using the "new" EN. I like what I have seen so far but still pondering the benefits of adding the app. Think I could save some time if I got into an EN tutorial. 

You are welcome.  Don't know what quality, but there may be something out there to jump start your EN experience.  You can always watch a couple to get different perspectives.  There really isn't a right way to use EN.  I think folks sort of morph to what works best for them.  I'm still making adjustments after almost 10 years.  Good luck!

ScreenClip.png.44392b37b368c3fbfc1d391c52b3c12e.png

 

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  • 7 months later...

I didn't realize until I read this topic that there was a distinction between what is called in the Word and Resource Counts dialog "PDF documents" and "PDF documents with Evernote OCR."

Please clarify -- for each of those (in Windows) -- whether or not attaching a PDF file to a Note (i.e., appearing in a Note) increases the size of the Evernote database on my computer by the size of the file. (I have many large PDF files that I would have liked to attach within Evernote so that I could search for text in them, but chose not to because I had gotten the impression that doing so would increase the size of the EN database by the size of the PDF file, and I didn't want the EN data to get humongous because I expected that would increase loading and search times.)

 

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19 minutes ago, Archimedes said:

Please clarify -- for each of those (in Windows) -- whether or not attaching a PDF file to a Note (i.e., appearing in a Note) increases the size of the Evernote database on my computer by the size of the file.

Confirmed - Attaching files to a note increases the size of of the Evernote database

I can't speak for Windows, but on a Mac, there is no compression.   The attachment file is stored in native format.

It does allow indexing for searching.  I'm not seeing an impact to loading and search times
An additional benefit is that I have no concerns about a storage location for the pdf files.

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  • 2 months later...
On 11/26/2018 at 5:11 PM, DTLow said:

Confirmed - Attaching files to a note increases the size of of the Evernote database

I can't speak for Windows, but on a Mac, there is no compression.   The attachment file is stored in native format.

It does allow indexing for searching.  I'm not seeing an impact to loading and search times
An additional benefit is that I have no concerns about a storage location for the pdf files.

Do I understand correctly:
1) I can't use the desktop application without saving notes to my mac? 
2) If I want to have my notes only in the cloud, I must use EN through the browser (and it's my only choice)?

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21 minutes ago, seraph said:

Do I understand correctly:
1) I can't use the desktop application without saving notes to my mac? 
2) If I want to have my notes only in the cloud, I must use EN through the browser (and it's my only choice)?

Correct; Evernote/Mac maintains a full copy of the database

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  • 1 year later...

I hope somebody sees this...

I'm moving to a new windows 10 pc.  I simply (?) want to be able to backup my local copy of the EN database so that when I reinstall it on the new pc, I can have all the data there PRIOR to going online. 

I'm pretty paranoid about going online before I have all my data available and before installing all my security programs (everything has been downloaded including EN).  Once those are all in place, THEN I'll go online and and install all my other software.

Thinking out loud, if I do this, then will my local copy sync with the online copy or will there be conflicts?

TIA for any help or response.

Richard

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4 minutes ago, Richard_GG said:

I'm moving to a new windows 10 pc.  I simply (?) want to be able to backup my local copy of the EN database so that when I reinstall it on the new pc, I can have all the data there PRIOR to going online

If you are not using the new v10, it is pretty easy.  All of your data is stored in the .exb file.  Make sure your current Windows app has been fully sync’ed and then copy the .exb file to a portable storage device.  On your new PC install Evernote and then exit the program.  It will have created a new .exb file.  Replace this with the one you backed up on your storage device.  Restart Evernote and log into your account as usual and you should be good to go.

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30 minutes ago, Richard_GG said:

Oops, I  AM using v10.  What should I do instead?

If you are on v10, I will assume you don’t have any local notebooks, ones that never sync to the server.  Using v10, I don’t know any way other than installing the software, logging in and letting Evernote replicate your database on the new device.

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1 hour ago, Richard_GG said:

Oops, I  AM using v10.  What should I do instead?

You can install the Legacy product  Here
The Version 10 product is a cloud service; there is an optional local database but it's only used for offline work

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11 minutes ago, Richard_GG said:

Is the v10 database compatible with the legacy version?

There's a single database on the server, accessed by both the Legacy and Version 10 products 

The local database copies are completely different

The Windows Legacy database is a single .exb file;    
an  SQLite database holding metadata, note.enml, and attachment files

The Version 10 database is optional, and only used for offline work   
Attachment files are stored in a folder, with subfolders for each note   
Note.enml is stored in a single .sql file

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2 hours ago, s2sailor said:

If you are on v10, I will assume you don’t have any local notebooks, ones that never sync to the server.  Using v10, I don’t know any way other than installing the software, logging in and letting Evernote replicate your database on the new device.

I do have a local .exb file, but it's a month old.  Must be left over from when I upgraded to v10.  So, I should install v10 , log into it, and it will connect to my online data?  I'm still confused about how/where v10 saves that data locally so I can use it if offline and could potentially back it up...

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4 minutes ago, DTLow said:

There's a single database on the server, accessed by both the Legacy and Version 10 products 

The local database copies are completely different    
The Version 10 database is optional, and only used for offline work

So, how can I force EN to create that database for offline work?  Thanks again...

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2 minutes ago, Richard_GG said:

So, how can I force EN to create that database for offline work?  

It's the default setting specified in Evernote > Preferences; Save Data ....

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17 minutes ago, Richard_GG said:

Sorry to drag this out but I don't get that option:

The actual wording is  the "Save data at log out" displayed in your screenshots

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1 hour ago, Richard_GG said:

Ok, but how do I find out where is it saved TO?

V10 does not use a .exb file so you don’t have that backup option in v10.  Instead you need to export notebooks individually.  If you want to use the .exb file for backup you need to revert back to the legacy version.

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1 hour ago, Richard_GG said:

Ok, but how do I find out where is it saved TO?

For Windows          C:/users/<youraccount>/appdata/roaming /evernote
For Macs                      /Users/<youraccount>/Library/Application Support/Evernote

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12 hours ago, DTLow said:

For Windows          C:/users/<youraccount>/appdata/roaming /evernote
For Macs                      /Users/<youraccount>/Library/Application Support/Evernote

Ahhh.  Thank you, I found it.  So here's my plan: BEFORE going online:

  1. Since I'm using latest version of EN, Backup this folder from the old pc.
  2. Install v10 on new PC
  3. Backup this same folder on new PC just in case...
  4. Shut down EN on new pc
  5. Restore same folder from old pc onto new pc
  6. Restart EN on new PC
  7. Everything should be the same.

Does this sound right?  OR could I just wait until I'm online, install v10, log into it, and then expect ir will sync with online database?

So many possibilities...   :)

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15 minutes ago, Richard_GG said:

OR could I just wait until I'm online, install v10, log into it, and then expect ir will sync with online database?

I think this is the best solution

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1 hour ago, Richard_GG said:

Ahhh.  Thank you, I found it.  So here's my plan: BEFORE going online:

  1. Since I'm using latest version of EN, Backup this folder from the old pc.
  2. Install v10 on new PC
  3. Backup this same folder on new PC just in case...
  4. Shut down EN on new pc
  5. Restore same folder from old pc onto new pc
  6. Restart EN on new PC
  7. Everything should be the same.

Does this sound right?  OR could I just wait until I'm online, install v10, log into it, and then expect ir will sync with online database?

So many possibilities...   :)

Don't know that the restore is needed.  The folder contents after the download on the new PC should be the same as the folder contents on the old PC, assuming V10 on both.  They both should represent what is on the server.

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15 minutes ago, CalS said:

Don't know that the restore is needed.  The folder contents after the download on the new PC should be the same as the folder contents on the new PC, assuming V10 on both.  They both should represent what is on the server.

That's what I am finally beginning to understand. Sheesh, took a while.  Thanks again! Richard

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2 minutes ago, Richard_GG said:

That's what I am finally beginning to understand. Sheesh, took a while.  Thanks again! Richard

You are welcome.  I edited the original post.  Two new's don't make a lot of sense.  Thanks for getting that.  Oops.

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