(Archived) The downside of Scanning to Evernote - Increased Upload Usage

[Dhamma 0]

I'm new to Evernote so please correct me if I am wrong.

 

While scanning documents directly to Evernote is very convenient does it not contribute to an increase in upload usage?

 

Here's a sample use case:

 

I scan a pile of documents directly into Evernote. For simplicity sake let's say Evernote creates a single Note with the scanned documents in a single .pdf. This will count as 1 upload (let's say 100MB - it's a large document!). Once my scanned document is in Evernote I would typically want to re-name the title of the newly created note. Doesn't the simple act of renaming the note force an additional sync thus doubling my upload usage to 200MB?

 

If the above is true then I'm curious to know if there are any work-around's. Could I work offline to do all my scanning and renaming and only go-online & sync once I am satisfied? Given that Evernote retains a history of edits for a given note I wonder if this work-around would work... or if Evernote would still send two versions of the Note to account for the history meaning we are still uploading 2 x 100MB Notes.

 

Interested to hear what others experience with this is.

 

Thanks!

[GrumpyMonkey 4,319]

I'm new to Evernote so please correct me if I am wrong.

 

While scanning documents directly to Evernote is very convenient does it not contribute to an increase in upload usage?

 

Here's a sample use case:

 

I scan a pile of documents directly into Evernote. For simplicity sake let's say Evernote creates a single Note with the scanned documents in a single .pdf. This will count as 1 upload (let's say 100MB - it's a large document!). Once my scanned document is in Evernote I would typically want to re-name the title of the newly created note. Doesn't the simple act of renaming the note force an additional sync thus doubling my upload usage to 200MB?

 

If the above is true then I'm curious to know if there are any work-around's. Could I work offline to do all my scanning and renaming and only go-online & sync once I am satisfied? Given that Evernote retains a history of edits for a given note I wonder if this work-around would work... or if Evernote would still send two versions of the Note to account for the history meaning we are still uploading 2 x 100MB Notes.

 

Interested to hear what others experience with this is.

 

Thanks!

Hi. Welcome to the forums.

Renaming does not affect your upload amount. Modifying a file (changing the orientation of images or annotating a PDF) does.

Some workarounds:

1) Scan to a folder, name, and then upload. This has the added benefit of creating notes with the same title as the PDF, which is a nice thing if you organize by titles.

http://www.christopher-mayo.com/?p=367

2) Textify your PDFs.

http://www.christopher-mayo.com/?p=551

3) Scan to a local notebook (not synced), modify the note and attachment as needed, and move the note to a synced notebook when you are ready to upload. This can also help with confidential scanning.

http://discussion.evernote.com/topic/39314-data-protection-in-a-post-prism-world/

[Dhamma 0]

Thank you for clarifying and providing some excellent suggestions!

 

Thank you GrumpyMonkey!

 

One more point of clarification please. Let's say I add one new PDF to an existing note that already contains 10 PDF's. When the note is sync'd does the upload usage consist of ONLY the delta (the single new PDF) or to I incur the cost of uploading an updated note with 11 PDF files?

[BurgersNFries 2,407]

This is one reason I fail to understand why some users are totally jacked about the scan to Evernote option.  Additionally, I prefer to keep a backup copy on my hard drive.  That way, if I cannot access Evernote (for whatever reason) or the copy in Evernote gets munged, I still have the copy on my hard drive.  I know this may seem like overkill to some.  But I'm a firm believer in having & keeping multiple copies of important documents/information & Evernote is just one piece of that plan for me. 

[GrumpyMonkey 4,319]

Thank you for clarifying and providing some excellent suggestions!

 

Thank you GrumpyMonkey!

 

One more point of clarification please. Let's say I add one new PDF to an existing note that already contains 10 PDF's. When the note is sync'd does the upload usage consist of ONLY the delta (the single new PDF) or to I incur the cost of uploading an updated note with 11 PDF files?

You're welcome.

It only uploads #11. I'm with BNF on this one. I am kind of sensitive about this data backup thing, and about titles, and about OCR, so I end up finding the scan to Evernote option extremely convenient only if I abandon these things. For some users, it works great, but for me, it is not the optimal solution. Fortunately, Evernote has plenty of options with this stuff.

[GrumpyMonkey 4,319]

Thank you for clarifying and providing some excellent suggestions!

 

Thank you GrumpyMonkey!

 

One more point of clarification please. Let's say I add one new PDF to an existing note that already contains 10 PDF's. When the note is sync'd does the upload usage consist of ONLY the delta (the single new PDF) or to I incur the cost of uploading an updated note with 11 PDF files?

Whoops! I meant to post this link for the third one.

http://www.christopher-mayo.com/?p=288

[Dhamma 0]

Agreed on all accounts! On the surface the feature sounds great but I'll stick to the scan locally, rename and probably make use of the Import Folders option to push to Evernote.

 

Thanks all!