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Exclude Notebook from Syncing

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18 replies to this topic

#1 Heinrich

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Posted 17 February 2012 - 08:00 AM

Hi,

Is it somehow possible to exclude one or a small set of notebooks from syncing with my mobile?

- Can one mark/tag a notebook so it' not included in the syncing (=download to phone) ?

- Can I move a notebook into some kind of archive/'backburner' to keep it from being synced?

Cheers and best regards.

H.

#2 jefito

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Posted 17 February 2012 - 12:24 PM

Not so far as I know; if it's in the Evernote cloud, it will be synced. However, as you probably already know, the syncing doesn't contain all of the note content. Only notes that are opened are actually fully downloaded.
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#3 Heinrich

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Posted 20 February 2012 - 09:07 AM

Hi Jeff,

Thanks for your reply.

>>>Only notes that are opened are actually fully downloaded.

How does one open, or rather close a notebook?

Cheers.

H.

#4 BurgersNFries

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Posted 20 February 2012 - 09:47 AM

>>>Only notes that are opened are actually fully downloaded.

How does one open, or rather close a notebook?


Notebooks cannot be opened/closed. Jeff said "notes". Notes are "opened" by clicking/tapping the thumbnail and bringing up the whole note.

Only the header information is downloaded when syncing unless you have a premium account & have specified one or more notebooks as offline (accessible) notebooks. Please search the board on offline notebooks, if you need more information.
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#5 gazumped

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Posted 20 February 2012 - 12:28 PM

Coming at this from a different direction - is your question prompted by security issues, or by the speed of / space available on the handset? If security is the issue, you could consider creating local notebooks on your desktop to isolate the private information (note: local notebooks are excluded from syncing with the server as well, so are not indexed..) leaving the rest to sync with your mobile. Alternatively make the notebook(s) you do wish to see on the handset "offline searchable", so that they are downloaded in full to the handset. The other "server-based" notebooks will only be opened if selected from the mobile, though the headings and thumbnails will still be downloaded on sync. That's going to use up some space though - if space is the concern, how about a 2nd account for the handset, with just the notebook(s) you wish to be available via mobile shared with that account?

Health warning: all those options have defects and drawbacks of their own - try something out in small scale before you decide to go mission critical with anything. Personally I'd live with the fact that your account contains all the data and just remember not to open the wrong notes - using tags or special headings to ID the safe / not safe entries.

Or if you are a developer/ know a developer you could go creative and write something more specialised using the Evernote API.

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#6 Heinrich

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Posted 20 February 2012 - 12:48 PM

Hi,

And thank you both. It's indeed security issues behind my questions. I have one or two notebooks which I don't want to 'carry around' on my mobile (Samsung Galaxy N7000) but I rather have them stay in the Evernote cloud
at all times. So I would like to exclude only these from being downloaded to my mobile. Obviously this is not an EN feature (yet).

#7 gazumped

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Posted 20 February 2012 - 01:24 PM

As has already been mentioned, your notebooks aren't "downloaded" as such - you get a current copy of an individual note as and when you open it, which does then stay on your mobile until you clear the local cache. it's not permanent storage however, and an obvious work-around would be to avoid downloading the notes in question, and always to clear the cache at the end of each Evernote session.

As suggested you could use tags to mark sensitive notes and word searches to exclude notes with that tag. Not exactly secure however. I'd certainly question the logic of tagging something with the equivalent of a treasure-map "x" for any subsequent unauthorised inquisitive visitors.

There's a lively debate on security elsewhere in the forum, and I think you have a point that hasn't been raised yet - there are some notebooks that might be better off being excluded from syncing with much-less-secure mobile access. That might be an option that wouldn't be too difficult to build - but you're correct; there's nothing available yet. We'll have to wait for the evernote Christmas Fairy to add this to a wish-list.

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#8 xdelplanque

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Posted 20 February 2012 - 04:50 PM

Thanks for the feature request.

@Heinrich, have you considered increasing the security for those notes or for the access on mobile?
For instance, you could encrypt those notes so they cannot be opened without the password.
You can also pin lock Evernote so it will require a passcode to open.

#9 Heinrich

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Posted 21 February 2012 - 07:41 AM

Hi and Thanks,

Yes, encrypting the contents of those particular notebooks is an approach that has occurred to me, too. I will do that.

However, isn't improving the control over the syncing/downloading of notebooks an obvious improvement of
EN that your developers should consider? One could simply add a tick box to each notebook which controls the
syncing/downloading to a mobile device or to a desktop client.

Thanks and best regards.

H.

#10 Heinrich

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Posted 21 February 2012 - 11:08 AM

Hi,

I have encrypted the content of the notebook in question via the EN Windows client and synchronised with the EN client on my Android phone. Works great. Thanks again.

However, please check what Penzu (online diary) provide for their customers: http://penzu.com/con...oducts/security

Regards.

Heinrich

#11 Stephaniegutierrez

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Posted 13 July 2012 - 09:06 PM

Hi-
How do I keep a notebook local only? Is there a way to bypass the cloud-syncing and sync manually via itunes? My work is ok with having notebooks on my laptop and my ipad but doesn't want me to sync via the cloud is there a way to do that?

#12 BurgersNFries

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Posted 13 July 2012 - 09:45 PM

Hi-
How do I keep a notebook local only?


AFAIK, none of the mobile clients have local notebooks. Only the Mac & Windows desktop clients.

Is there a way to bypass the cloud-syncing and sync manually via itunes? My work is ok with having notebooks on my laptop and my ipad but doesn't want me to sync via the cloud is there a way to do that?


EN only syncs via the cloud. They have stated they have no plans for device to device sync'ing. I doubt they ever will since they are primarily a cloud product.
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#13 Stephaniegutierrez

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Posted 17 July 2012 - 01:12 PM

thanks.

#14 Colwell Cat

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Posted 26 July 2012 - 11:34 AM

I have a similar concern for security. I am setting up a dedicated kitchen (android) tablet that will be very readily available and unsecured, and needs to be accessible by people other than myself. I am gradually including more sensitive files in Evernote. There are only 3 or 4 notebooks I want available on my kitchen counter. My first thought was to simply share the relevant notebooks with a kitchen dedicated evernote account - which I set up.

However they are not being included in standard searches from the kitchen specific account - which given the vast nature of the recipe collection is a killer.

So my questions, I guess-

1) is there anyway to use my full (premium) account on the kitchen tablet, but only show the three relevant notebooks?
2) if not, is there anyway to use my full (premium) account on the kitchen tablet, but pin lock the irrelevant notebooks on the kitchen tablet only?
3) is there a way to have the full standard searchability on linked notebooks on a device, via standard search and widget search etc?

Thank you for anyone who can offer insight

#15 gazumped

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Posted 26 July 2012 - 12:01 PM

Hi @Colwell Cat, welcome to the fun house. Android devices (I happen to know) do have "offline notebooks" so if you make your three recipe notebooks 'local' to the kitchen pad and disable its internet access when you're not there, you could prevent anyone else seeing your 'other' material. You'd still see all the (un-nested) tags available in all notes though. Another option might be to set up a second free Evernote account and 'share' those notebooks with that account. Your kitchen node can then have its own open database - though you'd still see all the tags in your account. Unless anyone else here has the same setup you'd probably have to try one or both scenarios to test out whether either will work for you.

You may say "that's not what I wanted" - but you're kind of wanting to use a mass-produced family compact for dirt-track racing; it'll get you around, but the handling may s.u.c.k.

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#16 Colwell Cat

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Posted 26 July 2012 - 08:21 PM

Thanks @Gazumped.

I hadn't thought of offline notebooks - that might be the way to go, will have to give that some thought.

I thought that a second free Evernote account with shared notebooks would be a perfect solution - and I did try it - but that doesn't seem to have same great search functionality for the shared notebooks. Is that something I'm doing wrong or can adjust? It just doesn't seem to be including the shared notebooks in the search.

I'm totally not adverse to work-arounds, which is why I signed my kitchen up for an evernote account in the first place. :)

#17 gazumped

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Posted 27 July 2012 - 02:11 PM

There's a known issue with searches and shared notebooks. Depending on what's in your database you might be better off condensing the info you want in your kitchen into one notebook with suitable tagging to show the differences. Having that notebook 'owned' by the kitchen tablet and shared with your main account means local users with have full search and edit capability. You can give your 'other' (premium) self view and edit permissions on the content, and can copy changed entries from the shared copy into an 'archive' notebook you keep in your other account to preserve the changes and allow you global searches there. For more background see 'how sharing works' which explains exactly what it says on the can.

I use Evernote constantly but don't speak for them.  Opinions here are my own based (more or less) on age,  experience,  and common business sense.  

Evernote read what's posted here,  and take it into consideration setting priorities;  they don't normally comment on individual cases,  or offer any forecasts or promises on whether or when a new feature might be released.  

 

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#18 bryanhopkins

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Posted 24 February 2014 - 06:15 AM

 

>>>Only notes that are opened are actually fully downloaded.

How does one open, or rather close a notebook?


Notebooks cannot be opened/closed. Jeff said "notes". Notes are "opened" by clicking/tapping the thumbnail and bringing up the whole note.

Only the header information is downloaded when syncing unless you have a premium account & have specified one or more notebooks as offline (accessible) notebooks. Please search the board on offline notebooks, if you need more information.

 

Here's a suggestion: Just answer the guy's question in your post instead of inviting him to search ? Tell him how to keep a notebook local (right there in your post).

Otherwise you are just wasting people's time time.

If you know how - jus share your knowledge (in the post) - give it up as quickly as possible



#19 BurgersNFries

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Posted 24 February 2014 - 12:21 PM

Here's a suggestion: Just answer the guy's question in your post instead of inviting him to search ? Tell him how to keep a notebook local (right there in your post).
Otherwise you are just wasting people's time time.
If you know how - jus share your knowledge (in the post) - give it up as quickly as possible


My time is no less valuable than yours...

If someone posts a question that has already been asked & answered many times on the board, I will often reply with only a link to another thread or let them know it's been discussed & ask them to please use the search function, which works well. And it's netiquette to search on a problem before posting, since it may have already been asked & answered (often by the mods here who *volunteer* their time here to help others. I'm sorry if that offends you.


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