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REQUEST: "Manage sharing" less laissez-faire


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Evernote's power to remember everything is great, but it doesn't help me remember if someone has shared a notebook with me.

About six months ago, my beloved spouse shared a few notebooks with me. For each sharing invite, I got an email message to allow me to accept the share. Great.

Except I missed one (they all piled up with the same subject line, etc).

A few days ago, I was looking for some information she probably had in Evernote. She checked, and it turned out she had already shared the notebook with me. It showed up as shared when she went to "manage sharing"

If I go to manage sharing, I only see the notebooks I've shared, and the notebooks I've accepted. If an invitation FROM me is pending, I can't tell, and can't send a reminder. If an invitation TO me is pending, I don't see it at all. Both of these application behaviors obscure, rather than highlight, the situation. The original email invitation is my one bite at the apple.

"Manage sharing" should really provide more than this if it's going to be more broadly useful.

(There's an implicit corollary in this request: Sharing a stack would be tremendously useful and would cut down on the number of invites for people who use sharing. But the basic sharing management needs still remain.)

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Sure, I did, and eventually we found it. But there's no reason my Evernote Web account should not keep the status, and there's certainly no reason the person who sent the invite should be kept in the dark regarding its acceptance.

So it's not busted, exactly, it's just laissez-faire. But it shouldn't be.

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Well, see, there's the thing:

In the current implementation of sharing, a user can share with an *email* address - ANY email address. How are they to know what email address that you've used to attach to your Evernote account?

They're not sharing with your Evernote username.

So, we can't have a pending invitation section in *your* Evernote pane, because *you*, as an Evernote user, don't have any. johnny1234@gmail.com , however, has 500 invitations though.

Make sense?

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  • Level 5*
In the current implementation of sharing, a user can share with an *email* address - ANY email address. How are they to know what email address that you've used to attach to your Evernote account?

They're not sharing with your Evernote username.

So, we can't have a pending invitation section in *your* Evernote pane, because *you*, as an Evernote user, don't have any. johnny1234@gmail.com , however, has 500 invitations though.

So how to you validate that the recipient of the email invite is authorized by the owner of the EN Notebook?

At that time, seems like EN system has both the Owner and the Shared User, and could update a list of Shared Users in the Owner's account.

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You're verified by virtue of having the link. If you accidentally invite a mailing list, or a forwarding alias, you can revoke sharing.

So, the person you invited could forward the link to anyone and they also could access your shared NB?

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The link works once.

Sorry for all these questions, but I have read the EN KB and much is still not clear to me.

If there is a comprehensive document/article on sharing, please provide the link.

Since the "sharing link" works only once, does this mean that the recipient can link to the shared NB from only one device, one time?

I have 4 devices that I use EN on. Can I access a shared NB from only one of these?

So, is it correct that the email address I enter to allow a user shared access does NOT have to be the login email address of their EN account?

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Not a problem, we feel your pain and we've got people redesigning the way sharing works to be a more user-friendly experience. Plus, my previous statement was a unfortunately vague, actually. I was talking about the linking of accounts from the invitation.

Currently, what happens is:

You invite a person to share your notebook by entering in their email address.

The recipient of that email clicks the invitation URL, and is taken to Evernote Web.

Evernote will ask them to login to their account to "link" that invitation to their account. (If someone is already logged in to Evernote Web on the default browser on that machine, it will link it to *that* account).

The invitation URL will now be joined to a specific account. It will no longer work for anyone else, even if you forward it to another person.

The visibility of the linked notebook will populate from Evernote Web to all of that user's account platforms that support sharing (Desktop, certain mobile clients).

Does this help?

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  • 4 months later...

I would just like to chime in that I hope the internal discussions include being able to see that someone shared a notebook with you from within your own Evernote account.

I have a personal and work account. I tried sharing a notebook with my work account but for some reason (probably spam filters) I do not receive the email at work and therefore are unable to accept the request.

There should be some way from within the Evernote app itself to see all shared notebooks including new unanswered requests and be able to manage them all without needing the use of email.

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  • 1 year later...

You do get notified when people join a notebook you share with them. Have you tried sharing recently? With Evernote they are tight lipped about future plans so they are a bit of a what you see is what you get type thing.

 

Yes, I have shared several notebooks recently - where do I get the notifications?

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